how to delete assignment in ms teams

Delete an assignment in Microsoft Teams

Deleting an assignment that you created in Microsoft Teams for Education removes all its associated data, including any feedback or scores you recorded.

To delete an assignment and its data:

Sign into Microsoft365.com .

Open Teams .

Navigate to a class team and select Assignments . 

Hover over the assignment in the list you wish to delete to display the More options icon. 

Choose More options . . . > Delete

6. Select the Delete button in the pop-up dialogue box to commit your changes.

Create an assignment

Edit an assignment

View your assignments across classes (educator)

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How to remove Assignments from Microsoft Teams EDU

You can learn more about Assignments and Grades in Teams for Education here .

Higher ed customers may want to disable the Assignments app because they already use other ways of assigning and tracking assignments. For them, it can be confusing to students and faculty when the Assignments app is pinned to the left rail of Teams.

Pinned apps in Teams are normally assigned using a Setup Policy in the Teams Admin Center at https://admin.teams.microsoft.com ( Teams apps > Setup policies ). Here, you can configure which apps are pinned to the Teams app navigation bar and the order in which they are displayed.

Notice that the disappearing banner at the top of the policy says, " Because you have at least one Office 365 Education license, the Assignments app will be automatically included in each app setup policy. " You will also notice that the Assignments app is not listed as a pinned app, so you cannot remove it.

In order to remove Assignments from pinned apps, configure a Permission Policy ( Teams apps > Permission policies ). Customers who want to remove this would normally edit the Global (Org-wide default) policy, but you can also create a new policy for this and assign it to specific users.

Edit the policy thusly:

• Under Microsoft apps , select " Block specific apps and allow all others " in the dropdown list.
• Click the Block apps button .
• Search for " Assignments ", then click Add , and Block .
• Click the Save button.

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7 microsoft 365 hacks you didn’t know you needed.

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Mail Merge Is More Useful Than You Think: 4 Practical Uses

If your pc won't run windows 11, here are 5 great linux operating systems to try instead, microsoft office apps provide a new path for hackers, quick links, double-click format painter, use version history, use the in-app search bar, use the mobile apps, password-protect your work, check accessibility, use the onedrive personal vault.

With the Microsoft 365 suite being such a comprehensive collection of complex programs, sometimes it's easy to miss some of the handiest tricks. I've brought together a few that I find the most useful, and hopefully, they'll make your Microsoft 365 experience more secure, efficient, and enjoyable.

In this article, I'll cover six of the most commonly used Microsoft 365 apps—Word, Excel, OneNote, PowerPoint, Outlook, and Teams—and explain which hacks work best with each app.

Works in Excel, Word, OneNote, and PowerPoint.

The Format Painter is an invaluable time-saver, as it allows you to duplicate formatting from one element to another. However, if you need to duplicate that formatting to many other elements, clicking the Format Painter tool each time takes too long.

Instead, there's a way to keep the Format Painter active as you go through your work and apply the copied formatting to anything you click. First, select the text, cell, image, or graphic containing the formatting you wish to duplicate (such as bold, border, and font size), and then double-click "Format Painter" in the Home tab.

Then, click the text, cell, image, or graphic where you want that formatting to apply, before repeating the process on all the other required elements.

You'll notice that your cursor will remain a Format Painter, and the Format Painter button will remain selected, until you press a key on your keyboard or click the Format Painter button again.

As of August 2024, you can't format text in To Do, the double-click Format Painter doesn't work in the early-2024 Outlook release. You can't use the Format Painter in Teams, because it's not a necessary tool for this program.

Works in Word, Excel, and PowerPoint.

Accessing a file's Version History can be a vital capability of the Microsoft 365 suite in various situations:

• You might remember and prefer a previous version of the work you are creating.
• If you made a significant mistake and want to revert to the pre-mistake copy of the file.
• If you have shared a file and want to see the changes made, you can do so with Microsoft 365's Version History.

If you have a Microsoft 365 Personal or Family account, you can view up to as many as 25 previous versions of a file. However, this feature only works for files stored in your OneDrive or SharePoint. If you sign in with a school or business account, the number of versions will depend on your administration settings.

To access your version history first, ensure you have the relevant file open. Then, click the file name at the top of your screen, and click "Version History."

You can then click through the changes using the right and left arrows in the Version History sidebar, and you'll also see a list of the people who have made changes and when they did so.

When you choose and click a version in the sidebar, Word will show you a comparison between the latest version and the previous version you selected. If you're happy, click "Restore" in the yellow bar that appears along the top of your screen.

Since Outlook doesn't save individual documents and files to OneDrive, it's not necessary to restore historical versions, but you can restore deleted items from the relevant Outlook folder . To restore deleted lists in Microsoft To Do, open the Outlook desktop app, go to "Deleted Items," right-click the task, and click "Restore." It is not possible to restore deleted Teams chats, but you can restore deleted documents in your SharePoint .

Works in all apps, but more comprehensively in Word, Excel, PowerPoint, and OneNote.

The search bar in Word, Excel, PowerPoint, and OneNote is more comprehensive than in the other apps:

• You can search for an action, such as "Paste," " Multilevel list ," or " View Macros ."
• The search bar will also let you find words, numbers, or characters within the file.
• The third result lets you view more comprehensive Help articles, which open in the sidebar on the right of your screen. OneNote also searches your Sticky Notes for the same search teams.

You can also access search bars in To Do, Outlook, and Teams, but these only let you search for content within the file, not actions or more comprehensive support. However, this can be particularly useful if your file contains large volumes of content.

You can get mobile apps for Word, Excel, OneNote, PowerPoint, Outlook, and Teams.

I use the mobile apps all the time, because it's great to be able to do work and home stuff on the go. Whether it's jotting down an idea on OneNote, sending an email on Outlook, viewing your accounting Excel spreadsheet, or re-reading an instructional PowerPoint, it's really convenient to have the apps in your pocket at all times. Just make sure you log in using the same account you used on your PC or tablet, and everything will sync nicely (providing you have internet—if you don't, the app will save any changes you make and sync when you re-establish a connection).

Works with Excel, Word, PowerPoint, and OneNote.

Password-protecting your work gives you extra peace of mind that it is safe, even if your device ends up in the wrong hands. And doing so is straightforward.

Click "File" in the top-left corner of your Excel, Word, or PowerPoint window, and choose "Info." Then, click "Protect Document," and "Encrypt With Password."

You will then be asked to type your password twice, and then you can click "OK." Remember to save your password somewhere safe!

The route for password-protecting in OneNote differs slightly. You can only password-protect a Section, not the Pages within a Section. To do this, right-click the relevant Section, and choose "Password Protect This Section."

You can then enter the password (twice) by clicking "Set Password" in the right-hand sidebar that opens.

In Outlook, you can encrypt outgoing emails, but you cannot add passwords to outgoing or received emails. You can't password-protect a Teams chat or folder, but you can limit file and folder permissions in SharePoint.

Works in Excel, Word, OneNote, PowerPoint, and Outlook (automatically).

Microsoft 365's Accessibility Checker ensures your work doesn't present possible issues for people with disabilities. It does this by setting certain rules, such as making sure all non-text content has alternative text, or that images or objects are in line with the text.

When activated, the tool returns errors (content that is impossible or difficult for some people to read), warnings (content that can be difficult to read), tips, and intelligent services (AI-automated accessibility-friendly content for you to review).

To use this vital tool, click "Check Accessibility" in the Review tab.

You will then see a report in the right-hand tab on your screen, where you can review the suggestions. An Accessibility tab will also open on the ribbon, where you can make changes to make your file more accessible.

In Outlook, the Accessibility Checker runs automatically in the background when you compose an email. If it detects accessibility issues, a MailTip prompts you to review and correct them before you send your email.

Teams does not have the Accessibility Checker tool.

You can store most file types in the Personal Vault, including files from all Microsoft 365 apps.

The OneDrive Personal Vault is a great way to store sensitive Microsoft 365 files (and other documents, such as a scan of your passport) with another layer of security. Once you've set up your Vault, you can access it through your fingerprint, facial recognition, or an additional passcode, and it will lock after a period of inactivity.

While you can add up to three files to your Personal Vault for free, a Microsoft 365 Personal plan will enable you to upload an unlimited number of items. You can access this on your PC or, as shown in the screenshot below, via the OneDrive app.

While many of the above hacks work on the apps' web-based versions, it's worth subscribing to Microsoft 365 , as the desktop apps offer more flexibility and a broader toolset than Microsoft 365 for the web.

• Microsoft 365
• Microsoft Office

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Manage phone numbers for users

• 23 contributors
• Applies to: Microsoft Teams

When you set up Calling Plans, Operator Connect, or Teams Phone Mobile, you assign phone numbers to your users. In Microsoft Teams, the phone number that you assign is listed when a user clicks Calls .

This article applies to Calling Plans, Operator Connect, and Teams Phone Mobile. For information about assigning, changing, or removing a phone number from a user in a Direct Routing scenario, see Enable users for Direct Routing, voice, and voicemail .

Before you assign a number for a Calling Plan, Operator Connect, or Teams Phone Mobile user, you must get numbers for your users. For more information, see Get numbers for Calling Plan users , Set up numbers for Operator Connect users , or Set up numbers for Teams Phone Mobile users .

One way to see whether a user has a license assigned is by going to the Microsoft Teams admin center > Users . If a license is assigned, it will be indicated on the page. You can also use the Microsoft 365 admin center.

This note applies to customers who have a hybrid deployment with an on-premises Active Directory. If you want to assign a Calling Plan or Operator Connect phone number to a user or resource account, you must ensure that any phone number stored in the msRTCSIP-Line attribute on the user or resource account object in the on-premises Active Directory has been removed, and the change has been synchronized to Microsoft 365.

Assign a phone number to a user

When assigning a phone number to a user, make sure the phone number and the usage location of the user are of the same country/region.

To assign a number by using the Teams admin center:

Open the Microsoft Teams admin center and log in with a user that is a Global admin. This is usually the account you used to sign up for Microsoft 365.

In the left navigation, click Voice > Phone numbers .

On the Phone numbers page, select an unassigned number in the list, and then click Edit .

In the Edit pane, under Assigned to , search for the user by display name or user name, and then click Assign .

To assign or change the associated emergency location, under Emergency location , search for and then select the location.

If you are assigning numbers to Operator Connect or Operator Connect Mobile users, you may or may not be able to assign or change the associated emergency location. This functionality will depend on your Operator. Contact your Operator for more information.

Depending on whether you want to send an email to the user with their phone number information, turn off or turn on Email user with telephone number information . By default, this is on.

Click Save .

To assign numbers by using PowerShell, use the Set-CsPhoneNumberAssignment cmdlet as follows:

For Calling Plan numbers:

For Operator Connect numbers:

For Teams Phone Mobile numbers:

For example:

Because of the latency between Microsoft 365 and Teams, it can take up to 24 hours for users to be enabled. If the phone number isn't assigned correctly after 24 hours, see Phone Number Service Center .

When you assign a phone number, the EnterpriseVoiceEnabled flag is automatically set to True.

Change a phone number for a user

To change a phone number for a user by using the Teams admin center:

In the left navigation, click Users , locate and double-click the user you want, click Account , and then under General information , make a note of the phone number that's assigned to the user.

On the Phone numbers page, select the number that you identified in step 1, and then click Edit .

In the Edit pane, under Assigned to , click the X to remove the user.

If you are changing numbers for Operator Connect or Teams Phone Mobile users, you may or may not be able to assign or change the associated emergency location. This functionality will depend on your Operator. Contact your Operator for more information.

For a PowerShell example, see Set-CsPhoneNumberAssignment .

Remove a phone number from a user

To remove a phone number by using the Teams admin center:

On the Phone numbers page, select the number that you identified in step 2, and then click Edit .

For a PowerShell example, see Remove-CsPhoneNumberAssignment .

Related topics

Manage phone numbers for your organization

Manage the usage of a phone number

Set-CsPhoneNumberAssignment

Plan your Teams Voice solution

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Present content in Microsoft Teams meetings

When working remotely in Microsoft Teams, you can present content by sharing your screen, your entire desktop, a PowerPoint file, and more.

Start presenting content

Note:  If you're using Teams on the web, you'll be able to share your screen only if you're using Google Chrome or the latest version of Microsoft Edge. Screen sharing isn't available for Linux users.

When you're done sharing, select Stop sharing in your meeting controls. 

To turn off screensharing if your screen locks:

Turn the  Turn off my camera and mic when my screen locks toggle on.

Restart Teams to activate this setting.

Presenter controls

While you're sharing content, use the controls in the presenter toolbar to keep your presentation engaging and running smoothly. The presenter toolbar is only visible to the person presenting.

To bring the presenter toolbar onscreen:

The toolbar will stay in place for a few seconds until you're done adjusting the controls. Then, it'll disappear from view.

Move the presenter toolbar 

To keep the presenter toolbar from blocking important content on your screen, move it to any area on the screen you're sharing.

To move the presenter toolbar:

Drag it anywhere on your screen.

Release the drag handle when you've placed it in the right area.

Tip:  You can also move the toolbar by clicking and holding any area on the toolbar that isn't interactive (e.g., in between presenter controls) and dragging it.

Control your camera and mic

Give and take control of shared content

Give control.

If you want another meeting participant to change a file, help you present, or demonstrate something, you can give control to that person. While someone has control, they can make selections, edits, and other modifications to the shared screen.

You'll both be in control of the sharing, and you can take back control anytime.

Caution:  When you’re sharing an app, only give control to people you trust . People you give control can send commands that could affect your system or other apps. We've taken steps to prevent this but haven't tested every possible system customization.

Start sharing your screen.

Select the person you want to give control to. Teams will notify them that you’re sharing control.

Select Take back  to take back control.

Take control 

To take control while another person is sharing:

Select Request control . The person sharing can approve or deny your request.

Make selections, edits, and other modifications to the shared screen while you have control.

Select Release control to stop sharing control.

Sharing computer sound lets you stream audio from your computer to meeting participants through Teams. You can use it to play a video or audio clip as part of a presentation.

To learn more, see  Share sound from your computer in a Teams meeting or live event .

All sound from your computer, including notifications, will be audible in the meeting.

Optimize for video

Prevent choppiness or lag when you're sharing high-motion content by optimizing video.

To optimize video, select Optimize  in your presenter toolbar. 

Change your layout

When you're sharing content, you can choose from several different layouts to help make your presentation more engaging. 

To change your layout while you're sharing your screen:

Turn your camera on.

Select the layout you want to use:

Content only : Participants will see the content you're sharing in the main Teams window. They'll still be able to see your video feed next to the content.

Standout : This produces an effect on your background that blocks it and helps you stand out in your video feed.

Side-by-side : This view will place you and another participant side-by-side in the meeting window. This helps draw focus to you and other participants who are speaking during the meeting.

Reporter : This layout isolates you from your video feed and places you in front of the content you're sharing, just like a reporter in front of a scene.

Annotate content

To learn more, see Use annotation while sharing your screen in Microsoft Teams .

View participants

After you start presenting, a minimized view of the meeting window will appear next to your shared content. 

Stop sharing

Select Stop sharing in the presenter toolbar to stop sharing your screen and return to the main Teams meeting window.

Share content on a Mac

If you're using a Mac, you'll need to grant permission to Teams to record your computer's screen before you can share. 

You'll be prompted to grant permission the first time you try to share your screen. Select Open System Preferences from the prompt. If you miss the prompt, you can do this anytime by going to Apple Menu > System Settings > Privacy & Security .

Under Screen & System Audio Recording , make sure the toggle next to  Microsoft Teams is turned on.

Go back to your meeting and try sharing your screen again.

Note:  If you're using Teams on the web, make sure you've also granted screen recording permission to your browser.

Zoom in to shared content

To get a better look at shared content, click and drag it to see different areas. To zoom into or out of content someone's sharing during a meeting or call, use the buttons at the lower left of your meeting window: [+] to zoom in and [-] to zoom out. You can also try the following:

Pinch in or out on your trackpad.

Use Teams keyboard shortcuts .

Hold the Ctrl  key and scroll with your mouse.

Note:  Mac trackpads don't support zoom in meetings. If you're on a Mac, use one of the other options. If you're using Linux, giving and taking control of shared content isn't available at this time.

Open shared content in new window

Expand your view by opening shared content in a separate window during your Teams meetings.

To open shared content:

Join your meeting from Teams for desktop .

To minimize content, select X  to close the window.

Share content

To share content from your mobile device:

Tap Stop presenting  or Stop sharing when you're done. 

Tip:  To go forward and back in a PowerPoint presentation, swipe in the direction you'd like to go, or tap the forward and back buttons on the bottom of your screen.

Note:  If your role changes from presenter to attendee during a meeting and you're presenting, screensharing will stop.

Zoom in to shared content 

Want to get a better look at shared content?

Pinch in or out to zoom, and tap and drag to see different areas.

Note:  Zoom isn't currently supported when you're sharing photos and videos.

Minimize shared content

You may want to minimize the content someone is sharing in order to better see the people in the meeting on your mobile device. Here's how:

Tap  Minimize content from the menu

This will give you a better look at more of the people in the meeting. You'll still see the shared content on the lower portion of your screen.

Use your phone as a companion device in a meeting

Join a meeting on more than one device for more collaboration and content-sharing options.

If you're already in a meeting on your laptop, for example, you can add your phone as a companion device to present files, share live video, and much more. Any device with the Teams mobile app can be added as a companion device—just make sure the devices you're using are signed in to the same Teams account.

There's a lot you can do when you add a companion device to your meeting experience:

Use mobile video to show things that are out of view for remote participants.

Take a photo to share with everyone or pick one from your camera roll.

Use your phone to control a presentation.

Share your mobile screen.

If you can see it on your phone, you can share it in the meeting!

Tip:  For more details, see Join a Teams meeting on a second device .

Add a companion device to a meeting

Open Teams on your mobile phone when you're already in a meeting on another device.

You'll see a message near the top of your screen informing you that you're currently in a meeting on another device, and asking if you want to join it on this one, too. Tap  Join .

You'll then see two options: Add this device , and Transfer to this device . Tap  Add this device .

If you join this way, we'll mute your companion device's mic and speaker to avoid causing an echo effect.

When you're ready to share something from the companion device, tap Start presenting at the bottom of the screen. On your other device, you'll be able to see what you're sharing, just like everyone else in the meeting.

When you're finished, tap  Stop presenting , or simply hang up. Your other device will still be connected to the meeting.

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19 Facts About Tim Walz, Harris’s Pick for Vice President

Mr. Walz, the governor of Minnesota, worked as a high school social studies teacher and football coach, served in the Army National Guard and chooses Diet Mountain Dew over alcohol.

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By Simon J. Levien and Maggie Astor

• Published Aug. 6, 2024 Updated Aug. 9, 2024

Until recently, Gov. Tim Walz of Minnesota was a virtual unknown outside of the Midwest, even among Democrats. But his stock rose fast in the days after President Biden withdrew from the race, clearing a path for Ms. Harris to replace him and pick Mr. Walz as her No. 2.

Here’s a closer look at the Democrats’ new choice for vice president.

1. He is a (very recent) social media darling . Mr. Walz has enjoyed a groundswell of support online from users commenting on his Midwestern “dad vibes” and appealing ordinariness.

2. He started the whole “weird” thing. It was Mr. Walz who labeled former President Donald J. Trump and his running mate, Senator JD Vance of Ohio, “weird” on cable television just a couple of weeks ago. The description soon became a Democratic talking point.

3. He named a highway after Prince and signed the bill in purple ink. “I think we can lay to rest that this is the coolest bill signing we’ll ever do,” he said as he put his name on legislation declaring a stretch of Highway 5 the “Prince Rogers Nelson Memorial Highway” after the musician who had lived in Minnesota.

4. He reminds you of your high school history teacher for a reason. Mr. Walz taught high school social studies and geography — first in Alliance, Neb., and then in Mankato, Minn. — before entering politics.

5. He taught in China in 1989 and speaks some Mandarin. He went to China for a year after graduating from college and taught English there through a program affiliated with Harvard University.

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