how to give a speech at a conference

How to Write a Welcome Speech | Academic Conference Edition

Have you ever been to a conference where the welcome speech left you wanting more information or didn’t make you excited for what’s to come? Yikes! You may not be alone in that sentiment.

But were you invited to give the welcome speech for the upcoming conference you’re attending, and want to do a better job? Fun stuff, congratulations!

We can’t take the conference jitters away, but we can help you learn about welcome speeches and how to write one in this article. In the end, you’ll see how Orvium helps the research community prepare for a conference.

What is a Welcome Speech?

A welcome speech (or address) sets the tone for a conference or event. The speech must describe what’s to come and get everyone excited for the event and feel welcome. It should also create an appropriate environment for knowledge sharing.

Anyone can deliver a welcome speech, but a minimum of excellent presentation skills, fun and creative demeanor, and the ability to be personable are major pluses. If you haven’t given a speech of this caliber before, remember that preparing your notes, writing your speech, and delivering it are all a part of the process . Practice makes perfect.

An excellent welcome speech will unite the audience, helping them come together for a common purpose.

See some examples of welcome speeches here , and learn how to write your own below.

How to Write a Welcome Speech for a Conference

1. get the event focus and tone right.

Since a welcome speech sets the tone for a conference or event, you must ensure it’s informative and interesting. While thinking about this, decide whether or not you’ll use formal or informal language . How you choose, structure, and deliver your words matters. These all come together to create the “tone”.

To decide between formal and informal language for your welcome speech, consult the graph below:

Typically, you’ll want to use formal language for a conference (but not overly formal) depending on your audience demographics and ensure everyone can understand you. A welcome speech has the following structure:

• opening and welcome
• theme and main topics
• outcome (or agenda)
• thank yous (to attendees, sponsors, volunteers, vendors, speakers, etc.)
• a closing statement.

Pro tip : you want to connect with your audience, grab their attention, and get them excited about the event, so start with a strong but warm opening. Don’t mention everyone involved throughout your speech, as that can get lengthy; instead, mention the essential speakers, organizations, associations, or volunteers. Finally, end the speech on a good note to get everyone excited with stats and pertinent information, such as:

• the high number of attendees
• any high-impact research that will be shown
• the different represented countries
• the variety of covered topics.

If you don’t know where to start, follow this welcome speech planner and read the information below.

2. Take Notes and Draft an Outline

From our Full Guide to Planning an Academic Conference, you know that your welcome speech must add value to the conference , just as each keynote and session speaker does. To do so, research (and reach out to) essential participants (keynote, session speakers, vendors, etc.) to make sure you know what kind of approach you can take with your speech. Humor works in the right circumstances, but you must spend time thinking it through; not all jokes will be taken lightly, and you want to avoid any misunderstandings.

Remember, your goal is to unite and bring together like-minded individuals who all have a common purpose, that of advancing and sharing knowledge .

In your notes or outline, you’ll want to include the following steps:

• Welcome the audience - use a clear and strong voice to welcome all attendees and grab their attention.
• an example of an informal greeting: “Hello and welcome, everyone!”
• an example of a formal greeting: “Good evening to all attendees. It’s wonderful to see you all.”
• Introduce the event - say the event’s name, purpose, and age or history (if it’s a repeat event or conference), and talk a bit about the event’s organization.
• Mention any distinguished guests - ensure you get their names, affiliations, and credentials correct.
• State the main topics - the main topics are the attendees’ common interests, so you may choose to present a specific subject within the field selected that year.
• Outline the agenda - mention whether there’ll be sessions with specific poster presentations, (sub)topics, or areas and spaces to exchange and discuss ideas or network. Direct attendees to the conference website, content management tool , or brochure for schedule specifics.
• Motivate everyone - highlight any conference strengths and warmly introduce the first speaker or entertainment.

Important to note : for virtual events, ensure that attendees can see and hear you clearly and look up from your notes or outline often.

3. Write Your Speech

As you’re finalizing your notes or draft, ensure that your speech is around the five-minute mark to avoid boredom or giving the audience too much information right off the bat (to not take away from any speakers). Consult with the organizing committee about a time frame, as the length of the speech can vary from conference to conference.

Pro tip : add individual greetings as necessary for special guests, speakers, or sponsors.

4. Rehearse Your Speech

Once you’ve done the necessary research, outlined, and written your welcome speech, it’s time to rehearse it a few times to familiarize yourself with your speech. Read it out loud and practice it with colleagues or friends to get their input and feedback on areas of possible improvement.

However, don’t over-rehearse your speech . You want to still sound natural, not robotic or like you’re reading a script.

Again, ensure you know how to pronounce everyone’s name and credentials as you’re rehearsing, and practice making enough eye contact with the audience or specific attendees as you’re speaking.

Orvium Makes You Feel Welcome

No one can take the nerves of giving the opening speech at a conference away; however, Orvium can make it less nerve-wracking. If you’re having trouble finding colleagues or like-minded individuals to review your speech outline and give you feedback, you can reach out to one of the Orvium communities to get to know other people in the field.

Who knows, maybe you’ll meet members and form friendships that’ll last a lifetime.

As for giving your welcome speech, remember to get the tone right, keep it brief, and don’t make it overly formal (unless absolutely necessary). Also, a smile and a lot of eye contact go a long way . Let’s get people excited about new scientific discoveries!  Want to see more of what we do? Check out our platform to discover what matters to you.

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Roberto Rabasco

+10 years’ experience working for Deutsche Telekom, Just Eat or Asos. Leading, designing and developing high-availability software solutions, he built his own software house in '16

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• Welcome speech

How to write a welcome speech in 3 steps

With a printable welcome speech planner, outline and a sample welcome speech

By:  Susan Dugdale  

So, you've been asked to give a short welcome speech for an event. Congratulations! And now you want to be doubly sure you get it right. The right content. The right tone. Plus, the right length!

You'll find everything here you need to do that easily, from start to finish. 

Jump in. You are just three steps away from a completed welcome speech. Shall we start?

The fastest and best way to get your speech done is to:

• skim read this page to get an overview of the speech writing process, ( the welcome speech template and the planner you're going to use), to  read the example welcome speech , and to find out more about the function of a welcome speech and the importance of its tone .
• then download, print and complete the welcome speech planner .
• and lastly, use the notes you made in the planner to write your welcome speech . To help with that, you can download and print the outline of my example welcome speech to use.  Edit, and add your information to make the speech your own.

Return to Top

The welcome speech template

To be effective your welcome speech needs to meet expected, as well as any specific, requirements dictated by the occasion.

The 6 standard welcome speech content ingredients

There are six common or standard content items in a good welcome speech.

• Greetings to welcome everyone and thanking them for coming along.
• Acknowledgement of special guests, if there are any.
• An introduction of the event itself and a brief overview of special highlights the audience will want to know about.
• Any important housekeeping information, for instance: where the bathrooms are, where lunch will be served and when...
• An introduction for the next speaker, if there is one.
• Thanking everyone for coming once more and then concluding having made everybody feel at ease, eagerly anticipating what is to come.

Numbers 1, 3, and 6 are basic essentials you cannot do without. Numbers 2, 4 and 5 may, or may not, be applicable. Pick what you need from them to fit your occasion.

Short sample welcome speech for a conference 

Now let's put all six ingredients into an example of a short welcome speech to open a conference that you can adapt for your own speech.

* (This speech is pure fiction! I made it up to show you how it's done. You'll see its tone is formal rather than informal to fit the occasion. I don't think there is a group called Parents United. However, there are others with a similar mission: 10 Inspiring Organizations that Promote Literacy and Education .)  

Example welcome speech - "Readers by Right"

"Sue-Ellen Thomas, Jim Smith, Jane Brown and all of our guests, good morning!

My name is April Molloy, and it's my privilege and great pleasure on behalf of Parents United to welcome you all here today.

We are delighted to have you with us to participate and share in this special occasion, our 5th annual Children's Day Conference. Thank you for coming. That many of you have willingly traveled long distances to be here serves as a reminder to us all just how important our work is.

Parents United is committed to actively raising the quality of life for every child. We want all children, regardless of race, creed or circumstance to achieve their full potential. Our task is to make it possible. Our mission is to provide practical, step by step assistance.

This year our theme is literacy. We've named the day 'Readers by Right'.

Thanks to the 1948 United Nations Universal Declaration of Human Rights, we are aware of 'rights' in many spheres, including education.  Article 26 declared it should be compulsory and free for children.

That goal is as pertinent today as it was then. And it's a goal I know we all share - the full development of every child. As a body, Parents United recognizes good reading skills established in childhood as the foundation of fulfilling, and ongoing education.

We are honored to have Sue-Ellen Thomas, Jim Smith and Jane Brown with us today. All three are esteemed specialists in teaching young children to read.

Sue-Ellen has worked for a long time with educational authorities to establish programs putting in place necessary pre-reading skills. Her hard work needs no introduction. The results speak for themselves.

Jim and Jane bring their passion, and knowledge of how to reach those in our communities who are frequently overlooked or bypassed. Their work among disadvantaged English-as-a-second-language families has bridged gaps that were deep dark chasms.

Prepare yourself to be challenged, excited and inspired.

And before I handover to Lesley Watts, our coordinator for 'Readers by Right', who will outline the day's various events, I want to say once more on behalf of the Parents United organizing committee, welcome. It's wonderful to see so many of you here." 

Get your welcome speech started

To shortcut wondering, "Should I say this?" or "Maybe I should say that?" and "Then again there's also ...", I have a very simple solution for you.

Get yourself a printable welcome speech planner

Download and print my  special greeting address planner .

It covers ALL the necessary ingredients that go into preparing a successful welcome speech. It's simple to use and easily filled out. Once it's done, writing your speech will be a lot less hassle as you'll have the core content ready to work with.

Writing your welcome speech

Tips to help you get your speech right.

When you're entering information into your speech planner:

• ensure you've got all the names of individuals or special guests you need to mention specifically and, that you know how to pronounce each of them. Also check that you know and use their preferred pronouns: them/they, she/her, he/him...
• double check the remarks you're going to make about them, or anything else, are factually correct.

Use your introduction of your guests/or the event, as a "teaser" for what is going to come. It will help create anticipation in the audience. Don't ruin it by giving too much away! Just enough to tempt and no more.

Keep it brief. One to two minutes is generally sufficient.

(The word count of my sample welcome speech is 357. It will take approximately 2 minutes to say .) 

Use the S-S-S formula for success: Short, Simple and Sincere. Your listeners will appreciate it.

Get a printable welcome speech outline

If you would like to use and adapt the structure I used in my sample speech as the foundation for your welcome speech, click the link to download the printable: welcome speech outline .

Then edit; delete, amend and add, until you are done.

Get a hand with vocabulary

If you're stuck for words, here's a large selection of  adaptable welcoming phrases with example s entences.  Reading through them could help you to find exactly what you want.

What does a good welcome speech do?

An effective welcome speech has three important functions. It:

• signals the official beginning of an event . It says to the audience, hush, sit down, stop talking and listen. What you came for is starting!
• sets the tone for the occasion through the choice of language used . For example, using light-hearted and informal words to welcome guests to a dear friend's birthday party may be completely appropriate.  However, the same type of language to welcome family and friends to a memorial service is unlikely to be. In that setting, people generally expect a more solemn and formal word choice. They could be deeply offended and think the use of casual language is disrespectful.  Understanding and getting tone right is a key element in the overall success of your welcome speech.  
• unites the audience . It draws everyone together in the common purpose at the heart of the occasion. For example, at a birthday party, the welcome speech invites everyone to join in celebrating the person whose birthday it is. The welcome speech opening a specialist conference will affirm its principal purpose: the coming together of people with mutual interests to meet and share new knowledge. Or if a welcome speech is given to newcomers in a workplace, club or educational setting, its purpose is to give an introductory overview of how things work to help them feel more at ease in their new situation - to help them develop a sense of belonging.

Getting the tone right for an event

What is tone.

Tone is the combined impact of the words chosen to express something, with how they are structured and, delivered.  All three elements come together to create tone * . 

Get tone wrong, and your welcome speech is a disaster.

Get it right, and it's a triumph!

(Yes, that's hyperbole but I'm sure you get the idea. ☺)

* Tone - a mood, quality or feeling

How to choose the right words

The beginning of getting tone right is to think about your audience and the event itself. Your goal is to unite and bring them together in the main purpose at the core of the occasion. What type of language will do that most appropriately and easily?

To answer that question, think about the common interest everybody shares - the principal reason behind them getting together.  It will help guide your language choice.

Is it a fun event like a birthday party for close friends and family? If so, then informal language is likely to be the most apt.

You might hear something along the lines of: "Well, here we all are! The big day has finally arrived. Jean-Marie is 50! Half a century! How on earth did that happen?"

If it's a remembrance service for someone who has recently died, the language you're likely to hear is more formal.

For example: "Friends, family, colleagues, thank you for joining us today to celebrate and give thanks for our dear Jean-Marie. Your presence is gratefully appreciated." 

What is appropriate? What is expected?  Do spend some time thinking tone through. Misunderstanding and getting it wrong can be very embarrassing for everyone. If in doubt, ask someone whose opinion you trust.

Related helpful pages

Help rehearsing your welcome speech.

Get  step by step instructions on how to rehearse  including how to make and use cue cards.

And please do rehearse. It makes a huge difference! You'll sound, and look better. Taking the time to rehearse shows respect for yourself, the audience and the event. Truly.

Help to manage pre-speech jitters

Nervous? If you're shaking in your boots at the thought of having to speak in front of an audience, click  overcoming public speaking fear  for assistance. Take your time. The page has 14 tried and tested suggestions to consider.

Help with other types of welcome speeches

Or perhaps you need  welcome to the family speeches   or a  church welcome speech sample ? Click the links to find easily adaptable examples.

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How to Speak at a Conference: 10 Tips to Become a Successful Speaker

You may be a successful leader or a thorough professional, but conquering the art of public speaking at a conference is a whole different ball game. With adequate preparation, you can turn your fear of public speaking into an excellent opportunity to showcase your subject knowledge, experiences, and brand journey. 

Public speaking skills improve with time, keeping a few tricks and tips in mind. If you are preparing for your first speech or are a seasoned speaker and wondering how to go about it, don’t worry. We at Eventible have made a list of 10 sure-shot practices for improving how to speak at a conference. So, without further ado, let’s get started. 

10 Speaking Tips on How to Speak at a Conference

 To become a great speaker, one must develop definite skills. Let’s look at the following tips to boost your confidence and improve your communication skills. 

1. Understand the Audience

Knowing your audience will help you prepare your speech accordingly. We have a few specific steps that will help you understand your audience. 

To get to know your audience, spend some extra time learning about them before a major conference. Make an effort to interact with your audience during tea breaks or break-out sessions ahead of your speech. It will help you calm your nerves and feel more confident. It may also help you alter your session or emphasize specific points that resonate with the audience. Additionally, it enables you to build networking or business connections for the foreseeable future. 

• Categorize your audience into executives, end-users, experts, technicians, and laypeople. Once you have determined your audience’s category, alter the conference presentation style accordingly. 
• Additionally, being mindful of your speech is crucial since it determines people’s perceptions of you. Speaking at conferences is a great way to establish your reputation as a thoughtful leader. You would want to leave an impression on your audience. For that alone, try not to demean them to raise your standards. 
• Be polite in your conduct and demeanor. When you interact with your audience, you learn their demographics, which again influences your speech and presentation. 
• Once you know them better, you will pay attention to things that you may have otherwise ignored, such as language (whether to keep it formal or semi-formal) and presentation use (an older and more formal crowd would appreciate a PPT presentation, but a younger audience may like anecdotes). 
• Most conferences require speakers to travel. When they begin their speech with idioms and phrases in the audience’s native language, it could help them create a bond and connection in the future. 
• You can review local newspapers, TV channels, magazines, and pamphlets to understand the audience’s pulse. The more you learn about your event audience, the better equipped you will be to write for diverse conference attendees. Ensure you don’t hurt any sentiments in your attempt to ease conversation or build a connection.

2. Plan well in advance

To become a speaker, you must submit a proposal. Because they know these individuals can be conference drawcards, many conference organizers deliberately reach out to industry leaders with a more significant social media following. 

Let the event organizers know early on that you can stand out from the sea of speaker applications since some event organizers publish their conferences all year. Know who selects speakers, and go niche for larger conferences if you need excellent credentials or backing. 

Everyone hopes for a glitch-free conference, but some hurdles are inevitable. Last-minute changes such as getting stuck in traffic, bad weather, annoyed sponsors, and other emergencies may leave you stressed. That’s why planning well in advance is wise to mitigate such issues. 

• · Choose the earliest session for a conference talk
• · Share your insightful topic with the conference organizers
• · Avoid post-lunch slots, as the conference attendees usually feel lethargic.
• · Avoid the end session because people rush to head back home. 

The advantages of planning are: 

i) Hassle-free: You do not have to worry about last-minute random changes. You will remain stress-free and can devote time to preparing for the conference. 

ii) Liberty to Choose: If you are one of the early birds to book a speaking slot from multiple options, you can choose the one that suits you best.

 iii) Virtual Conference: If you’re presenting at a virtual conference, practice using video management and audio recording systems beforehand. 

3. Research your Topic Thoroughly

A good speaker requires a good script, which is possible only when you have researched thoroughly. The speaker should explore the subject in-depth. Research is like decoding a mystery. 

Firstly, get acquainted with your subject from the beginning to the end. Check out the types of research below. Here are some tips to remember while delivering a speech at a conference: 

i) Audience-centric Research: Remember that your speech is not about self-promotion. Your goal is to persuade, educate, or inspire your audience. 

ii) Avoid Acronyms or Jargon: only use acronyms or jargon if the audience knows the words. 

iii) Acknowledge Sources: Acknowledging your sources is essential. It is ethical and helps you win your audience’s trust. The more you research the topic, the more you can deliver at the conference. It will help you answer tricky questions asked by the audience. Such challenges will help shape you into a brand value and eventually train you to speak at a conference. 

4. Be Audible and Clear

Your efforts will only be worthwhile if your speech is audible and clear to the audience. As a speaker, you should be confident, distinct, and transparent while providing your content. 

 If you maintain a monotonous tone, it will become boring for people to stay and attend your session until the end. You can video-shoot your demo speech. It will help you understand more about sound modulation and body language. Before your conference, you can refrain from having anything cold or undertake voice modulation exercises/vocal exercises to avoid indiscretions. 

5. Focus on the Right Attire

Choosing the right outfit is as important as writing your speech for a conference. Your appearance says a lot while speaking at a conference, so ensure you dress up appropriately. Desirably presenting oneself encompasses selecting appropriate attire and maintaining a well-kept appearance.

 Consider pairing light with dark shades for a stylish look, and comb your hair into a tight bun or ponytail. Please read our article A Comprehensive Guide On What To Wear To A Conference For Men & Women to learn more about such tips.     

What you wear goes a long way in building your first impression before the audience. Here are a few things to remember to ensure you’re on top of the game when creating first impressions. 

• Be Welcoming: A warm, charming smile can comfort the audience and make you look like you have great moments. It will make you look friendly and approachable. Research suggests that smiling and laughing can help reduce blood pressure, stress, and anxiety and keep up a good heartbeat. 
• Maintain an Upright Posture: Always project a proper posture. Do not physically close off by folding your arms. It displays hostile gestures. While talking, keep your arms at the side and lean slightly towards the person or people you are communicating with.
• Maintain Eye Contact: Do not stare at the floor or feet. Look towards the crowd. If your eyes meet with an audience member, acknowledge them with a smile or nod. 
• Refrain from Fidgeting: It’s natural to feel nervous at a conference, but don’t allow it to surface on your body or face. Shuffling back and forth, biting your nails, twirling your hair, and other forms of fidgeting will display your nervousness and lack of confidence. Please do not touch your face frequently because it’s a sign of anxiety. Avoid tapping your feet, as it may reflect that you are bored or want to escape from the stage as soon as possible.
• Emulate Another Person’s Style: Pay attention to other people’s gestures, posture, and stance and try to emulate them. The psychiatrist says that mirroring others’ body language helps build trust and establish a connection while speaking. After all, like we said earlier, how to speak at a conference is a skill that takes practice with time. 

6. Make Your Presentation Interactive

The key to becoming a good speaker is to have an engaging script. Primarily, create a well-structured and audience-engaging script. You can refer to the internet to watch TED talks, world-class Business Leaders’ speeches, etc., to learn how to do it. 

A key attribute to becoming a great speaker is to develop a fool-proof ability to engage the audience. 

Keep your conference talk within a particular time limit, as exceeding the allotted time is unprofessional and unacceptable. Follow these steps for an interactive presentation:

• The first step is to create a thesis and a detailed outline.
• Create a strategy for the script.
• Based on the above, create a draft and rehearse it loudly.
• Take feedback from a professional and accordingly create a final draft.
• The more you try out, the more confident you will be on the day.
• Whether there is a podium or not, rehearse it wearing the attire you have decided for the day.

Points to remember before speaking at a conference:

• Don’t be nervous
• Rehearse out loud in front of the mirror.
• Gargle before the conference 
• Take a pause and breathe deeply to expand your vocal range.
• Have eye contact with your audience
• Practice before a real audience, such as family, friends, or colleagues.

7. Use Visual Effects

Your slides should contain less text and more statistical data, graphs, pie diagrams, pictures, videos, examples, and generic case studies. Use Slide Share to prepare and present your presentation. Ensure that the PPT is light enough, as it’s your job to explain to the audience and not make them read it.

Your PowerPoint presentation should include the following:

• · Use simple and elegant templates.
• · Keep uniformity in position, colors, and styles.
• · Incorporate only necessary information.
• · Limit the information to essentials.
• · Content should be self-evident.
• · Use colors that contrast and complement.
• · Too many slides can lose your audience.
• · Keep the background consistent and subtle.
• · While illustrating facts or points, you can narrate personal anecdotes. 

If you want to keep your audience engaged with your presentation, you need to make your presentation entertaining as well. If you can occasionally earn your audience’s smile or laugh, you know you have won the audience’s hearts. It will keep them hooked on your every word and action. Another significant aspect of how to speak at a conference is the choice of diction. Modulate the tone and speed of your speech wherever necessary. Be relaxed and enjoy yourself while delivering the presentation; it will make your audience naturally enjoy the experience.

8. Ask for Written and Oral Feedback

Constructive feedback plays a crucial role in improving one’s skills; the rules are no different when speaking at a conference. It also helps one plan strategies for the future. Read our article on conference feedback. Conference Feedback: Why Is It Important & How To Collect It?

i) Collect feedback before a conference ends: Speaking at a conference can be a whirlwind experience. It will help you understand the background of your attendees on a deeper level. ii) Restrict the questions in your conference feedback form: long surveys can exhaust participants, often resulting in inaccurate data or incomplete responses. iii) Read out positive conference feedback: Create a space to celebrate your milestones and positive responses. It will boost your and your team’s motivation. iv) Insert Rating Question in feedback form: Rating questions help get more straightforward and precise feedback. The audience will likely respond to these questions as this consumes less time. You can read our articles, 27 Event Survey Questions For Maximum Responses, and Here’s How Pre-Event Survey Questions Can Improve Attendee Experience to know what questions to ask at the beginning and end of a conference/event to get an improved attendee experience the following years. Do not interrupt them while receiving oral feedback or input. Listen to what they say with an open mind and take notes to keep improving. If you receive feedback from someone younger than you, be humble and accept it with a smile. An engaging speaker encourages audience participation and projects their positive energy onto their audience.

 9. Engage with Your Audience After your Session

Engagement with the audience after your session is an excellent opportunity to build relationships with them. Direct feedback, which will help improve your skills, or interaction with the audience could open up opportunities for future collaborations. You can consolidate conversations done after a presentation in the upcoming meetup.

You can follow up and maintain long-standing connections through social media such as LinkedIn, Twitter, etc. These platforms can act as great resources for building networks across the world. You could also request that they follow your business website and pages on different social media platforms.  Post-conference local meetups help you to find out about future collaborations. 

Pro Tip #1:

i) Try to be a good listener rather than a know-it-all.

ii) Do not try to dominate the conversation.

iii) Refrain from talking over what could have interested the other person, and think about what you can offer in return to that person.

iv) Accept negative criticism gracefully.

v) Refrain from convincing people about your work or what you stand for.

Such an act may give your audience a negative impression and lessen the chance of developing a relationship in the future. Pro Tip #2: Your conferences facilitate a greater understanding of current industry events, allowing industry professionals to network and form new relationships or even helping members earn micro-credentials to advance their professional development. 

10. Publish Your Speech Online

The most important task after the success of your speech is to publish it on relevant social media platforms. It will likely increase its reach at a global level. Write a few lines on why and how publishing your work can help. 

The platforms for publishing your conference talk are as follows: 

• Slideshare.
• Hashnode Sponsors.
• Upload in the form of reels. 
• Various business conference websites.
• Publish it in an academic journal or magazine.

Key Takeaway

 Speaking at conferences is a skill that requires consistent practice and exposure to different speaking opportunities to refine and improve. It’s like any other skill that takes time and effort to develop. Attending events and conferences can be a great way to gain insight into what it takes to become a successful conference speaker. Additionally, you can challenge yourself by trying out new hacks or activities to improve your speaking abilities. Ultimately, the more speaking experience you gain and push yourself out of your comfort zone, the more you’ll develop as a conference speaker. 

Eventible’s Gazebo Speaker Directory will help you find passionate and experienced people to speak at your next event. If you’re an event organizer looking for relevant speakers to speak at your conference, look no further and visit our Speaker’s directory. Likewise, if you are a speaker and wish to create a page for yourself on Eventible’s Gazebo Speaker Directory , fill out this Google form! 

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Senior director of global events, cloudinary, proudest of.

In both cases, we had to figure out how to take what are historically in-person events and translate them into engaging virtual experiences with a team of just two in-house event marketers, counting myself.

ImageCon is our flagship customer summit. In 2021, more than 1,700 people across 107 countries registered for the two-day event, which included 20 virtual sessions designed to help retailers unleash the full potential of their visual media.

Our hosted event series included about 8 virtual events across North America and EMEA markets. To drive up attendance and engagement, we hosted unique virtual cooking and mixology classes, wine tastings, tequila pairings, and more, with celebrity chefs and bartenders such as Marcus Samuelsson, Julio Cabrero, and Amanda Freitag.

Rockstar Mode

ImageCon was a success, in part, because we secured high-quality speakers and focused on providing true value to attendees by creating sessions to optimize their usage of the Cloudinary platform to improve their business. We featured customers in the content by doing customer spotlights. We also improved the production level of the summit by partnering with an agency.

I am proud we were able to pull off a high-quality event of this scale while managing 30 other events for the year.

Prior to the pandemic, our hosted event series consisted of in-person dinners and intimate happy hours. We wanted to recreate these virtually, without making them feel like webinars. We succeeded, in part, because we invested in high-quality talent to attract participants and create fun, memorable moments we probably could not have pulled off in-person.

We also took pains to make the events as easy as possible to attend, for example, by mailing guests meal kits or drink kits with everything they needed to participate. Of course, everything was branded, right down to the salt and pepper. We know our attendees’ time is precious, so we encouraged them to involve their family and were sure to include enough food and/or drink to share.

After the experience, we broke out into small groups, allowing people to network with peers and Cloudinary team members, who led discussions on relevant industry topics. Thus, attendees topped off a great culinary or cocktail experience with valuable learnings that could help their business. In fact, I see us continuing with some of these virtual events even after we have resumed in-person ones.

Our on-demand event content is now a powerful sales enablement tool for our sales team, who share session recordings with prospective customers, as well as existing ones who are considering adding on a new capability. We will continue to measure the performance of this content.

For the hosted events, we evaluate success by measuring pipeline acceleration. So, we consider where event guests are in their consideration process before attending the event. We use the event, and event follow-up, to help move the prospect or customer to the finish line. We usually see prospects who engaged in marketing campaigns were more likely to close, and close faster, than those who did not attend an event.

While this is harder to measure, we know our event series keeps the Cloudinary brand top of mind and deepens our relationship with customers. We document the positive feedback we receive from attendees and sales reps for internal use and marketing purposes.

Survivor Mode

Another challenge was creating an event strategy against a backdrop of so much uncertainty. I have seen industry colleagues invest resources in planning in-person events, only to have to rejigger in the final hour. I made the decision from the onset of the year to plan for virtual events, given our small team and resources. This allowed us to create more effective and engaging virtual events from the start and maximize our budget.

Nothing beats in-person events, and I am excited to be moving forward with these in 2022. But I plan to continue with digital and hybrid events, as well, for a number of reasons. When done right, they can be more memorable than in-person ones, and certainly more convenient. They also allow me to engage people across a wider geographic region (all of Europe for example or across the US), which leads to cost-savings and unique and widened interactions for our attendees.

Annie Yuzzi VP

Global corporate events and experiences, sumo logic, bethany roskin murphy, director of global events, drift, charlene kate ditch, founder, charlene kate events, gabrielle d., global events director, automation anywhere, gerilynn marburger, director, global events, hewlett packard enterprise, hollie ashby, senior manager, cxo and third party events, palo alto networks, lindsey cohen, director- event marketing, snyk, ceo & chief event strategist, liz king events, nicola kastner, vice president, global head of event strategy, sap, rachel russell, field marketing manager, even, samantha calle, associate director, xandr, margaret shaeffer, head of field marketing & events, linearb, traci depuy, head of global events, salesforce, dale rickert, global conference head of greentech festival, matthew lin, head of marketing, beetc, emilie watrob, head of event marketing, zs, katherine leong, director, corporate events, gainsight, sr. director, marketing technology (brand and events), salesforce, karim youssef, creative director, dpw, elizabeth thomas, head of global events, elastic, gerry schneider, vp events at wearedevelopers, director, global events at hewlett packard enterprise, mike kalyan, event and seminar marketing manager, shrm.

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How to Make a Welcome Speech: A Step-by-Step Guide

Welcome speeches can set the tone for any event, creating a warm and inclusive atmosphere. whether you are hosting a conference, seminar, or social gathering, crafting an engaging welcome speech is crucial. in this step-by-step guide, we will take you through the process of creating a memorable welcome speech that leaves a lasting impression on your audience..

• Step 1: Understand the Purpose of Your Welcome Speech

Before diving into the content, it is essential to understand the purpose of your welcome speech. Is it to introduce the event, welcome attendees, or build excitement? Clarifying the main objective will help you structure your speech effectively.

• Step 2: Research Your Audience

Knowing your audience is vital when crafting a welcome speech. Research their demographics, interests, and backgrounds. This will enable you to personalize your speech and connect with your listeners on a deeper level.

• Step 3: Begin with a Captivating Opener

The first few sentences of your welcome speech are critical in grabbing your audience’s attention. Consider using a compelling story, an interesting fact, or a thought-provoking question to capture their interest right from the start.

• Step 4: Express Gratitude and Appreciation

Show your gratitude towards the attendees for taking the time to join your event. Recognize any sponsors, volunteers, or team members who contributed to its success. Expressing appreciation creates a positive atmosphere and fosters a sense of community.

• Step 5: Set the Tone and Outline the Agenda

Clearly communicate the purpose of the event and what attendees can expect throughout the event. Provide a brief overview of the agenda, highlighting key activities or speakers. This helps your audience understand the event flow and builds anticipation.

• Step 6: Establish Connection and Shared Purpose

Inspire your audience by establishing a connection between the event’s purpose and the attendees. Share anecdotes, personal experiences, or examples that create a sense of unity and emphasize the significance of their presence.

• Step 7: Recognize and Introduce Key Figures

If there are notable individuals present at the event, take a moment to recognize and introduce them to the audience. This includes guest speakers, VIPs, or anyone who holds a respected position related to the event’s theme. Be sure to highlight their achievements briefly.

• Step 8: End with a Memorable Closing

Bring your welcome speech to a close with a powerful ending that leaves a lasting impact. You can summarize the key points, deliver a final inspirational message, or encourage the audience to actively participate and engage throughout the event.

• Step 9: Practice, Polish, and Time Your Speech

Rehearsing your welcome speech is essential for a smooth delivery. Practice in front of a mirror, friends, or record yourself to fine-tune your presentation. Pay attention to your tone, pace, and body language. Ensure your speech fits within the allocated time to avoid rushing or dragging the opening of your event.

• Step 10: Evaluate and Seek Feedback

Once your welcome speech is delivered, take the time to reflect and evaluate your performance. Ask for feedback from attendees or colleagues to gain insights and improve for future events. Continuous improvement is key to becoming an excellent public speaker.

By following this step-by-step guide, you’ll be well-prepared to create a captivating and engaging welcome speech. So go ahead and make a memorable first impression at your next event!

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• CAREER GUIDE
• 19 December 2018

How to give a great scientific talk

• Nic Fleming 0

Nic Fleming is a freelance science writer based in Bristol, United Kingdom.

You can also search for this author in PubMed   Google Scholar

You have full access to this article via your institution.

Credit: Haykirdi/Getty Images

“It was horrific,” says Eileen Courtney. “I was just a bundle of nerves. I wasn’t able to eat for the whole of the previous day. That’s when I realized I needed to get over my fear of public speaking.”

Courtney is a third year PhD candidate studying interactions between metals and two-dimensional semiconducting materials at the University of Limerick, in the Republic of Ireland. Her moment of revelation came as she contemplated presenting her research at the Microscience Microscopy Congress in Manchester, United Kingdom, in July 2017.

The gut-punch feeling of dread that the prospect of being on stage can trigger will be familiar to many early-career scientists. It could be induced by an invitation to an international conference, an academic group meeting or a public engagement event. Or it might be caused by an all-important presentation as part of an interview process.

Although the audiences and goals of a talk may differ, the skills and techniques required to pull it off are similar. So what differentiates a good presentation from a bad one? How can you up your game in front of the lectern? And is being able to impress an audience really all that important?

The answer to that last question is an emphatic yes, says Susan McConnell, a neurobiologist at Stanford University, in California, who has been giving talks on giving talks for more than a decade. “The whole point of doing science is to be able to communicate it to others,” says McConnell. “Whether it is to our close colleagues, other scientists with a general interest in our area or to non-scientists, clarity of communication is essential.”

Engage like a champ

Great public speaking skills are not sufficient for good presenting, but they help. In August, Ramona J. Smith, a high-school teacher from Houston, Texas, was crowned Toastmasters 2018 World Champion of Public Speaking.

These are her top 10 tips, which she plans to outline in more detail in a forthcoming e-book.

1 Be yourself:  people relate to and connect with authenticity.

2 Prepare, practice and perfect: get rid of those crutch words, like ‘um’ and ‘you know’.

3 Describe what you’re telling us: use vivid words to help the audience paint a picture.

4 Vocal variety: change up your tone, volume and pitch to keep the audience engaged.

5 Study the greats:  watch what really great speakers do.

6 Get feedback:  a practice audience can help you get the bugs out.

7 Appearance: if you look good, you’ll feel good, which will help you give a great speech.

8 Pauses: they give the audience time to think, and help them engage.

9 Body language:  use gestures and make use of the space to help deliver your message.

10 Be confident: use your face, body language and stance to own the stage.

Not all researchers recognize the value of taking time out of the lab to tell colleagues about their work. “Some have this idea that if you're spending time giving a talk, you're spending time on marketing which could be better spent doing science,” says Dave Rubenson, co-founder of Los Angeles-based nobadslides.com, a company that provides courses on giving effective slide presentations. “In fact the process of creating a compelling talk and getting your audience to understand it improves both your understanding and theirs, and is central to science itself.” On top of this, Rubenson says, presenting at conferences is a great way to attract the collaborators who can help you break new ground and advance in your career, but only if those listening understand what they’re being shown.

Nature Events Guide 2019

A good place to begin is in your audience’s shoes. They need to know early on why they should care about what you’re saying. What is the ‘story’ at the heart of your presentation? Creating a concise summary of your talk, upon which you can add complexity, is a better starting point than pondering which of your file of 500 slides you can leave out, Rubenson says.

Presenters often fail because they try to deliver too much complex information. Language and content, normally, has to be designed with the non-specialist scientist in mind. “You have to think about the least knowledgeable person in your audience that you care about reaching,” says Rubenson.

Another common mistake is the use of slides as ‘data dumps’. Remember those times you’ve squinted at overly-busy slides packed with eight small graphs and wondered why the presenter mentions only one? Keep that in mind when designing your own slides. Animation software that lets you add information to slides as you talk about it can help.

Above all, it is important to maintain the focus of your audience.

Conquer nerves

Credit: Institute of Physics

Different methods work for different people. Here are Eileen Courtney’s tips for keeping calm at the lectern.

1 Practice in an environment similar to the one in which you will give your talk.

2 Memorize key sentences within an outline, rather than learning it word for word.

3 Ensure you are within the time limit, so the clock is one less thing to worry about.

4 Wear something professional-looking and comfortable, not a new outfit.

5 Avoid overeating and limit coffee intake on the day itself.

You can help to prevent wandering minds by including summary slides at the end of sections. “You can think of a talk as a series of data dives,” says McConnell. “You need to come up for air periodically, and say ‘this is what we just learnt, this is the conclusion and this is how it links to the next part’.”

McConnell describes this and many more ways for researchers to improve their scientific presentation skills in a popular 42-minute online video. Another source of advice is the 2013 book Designing Science Presentations by American neuroscientist Matt Carter. While these offer useful pointers, most people find that when it comes to public speaking and presenting, practice makes, if not perfect, then certainly better.

That notion is central to Toastmasters International, a non-profit organization that helps individuals improve their public speaking skills through its network of more than 16,000 branches in 143 countries. At weekly or fortnightly meetings, members practice speeches and give each other feedback. It was to her local branch that Eileen Courtney turned last summer after realizing her presenting skills needed work. It seems her decision paid off. In May she was runner-up and audience favourite in the 3 Minute Wonder competition, a science communication challenge run by the London-based Institute of Physics in which entrants have one slide and 180 seconds to present their research to non-specialists.

“I’ve recently had to give other presentations and I’ve calmed down a lot, as a result of both going to Toastmasters and through teaching as part of my PhD,” says Courtney. “As you get more experience of speaking in front of a crowd, it becomes a lot less scary.”

Nature 564 , S84-S85 (2018)

doi: https://doi.org/10.1038/d41586-018-07780-5

This article is part of Nature Events Guide 2019 , an editorially independent supplement. Advertisers have no influence over the content.

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How to Give a Speech: 10 Tips for Powerful Public Speaking

When we start preparing to give a speech, it can be a nerve-wracking experience. It’s completely normal—most of us feel a combination of excitement and nerves when we’re about to take the stage.

However, with some strategic planning and practical advice, you can make sure your speech is powerful and effective. In this blog post, we’ll explore how to give a speech that will leave your audience engaged and inspired.

We’ll examine 10 tips to help you build a powerful speech, from outlining your points methodically to crafting captivating introductions . Whether you’re a beginner or experienced public speaker, these nuggets of wisdom will help you take your next speech to the next level. Let’s get started!

Quick Review of Key Points

Preparing ahead of time is the key to giving an effective speech. Make sure to structure your speaking points, rehearse your delivery, and be aware of the needs of your audience for maximum impact.

How to Prepare for a Speech

Preparing for a speech is an essential step to public speaking success. It can help to build your confidence, create content that reaches the audience, and reduce performance anxiety.

Although it can be time-consuming in the beginning, preparation will ensure less stress and more comfort during delivery. Here are some tips to consider when preparing for a speech:

Practice : Before delivering a speech, practice it out loud several times. This will allow you to gain experience in speaking without an audience and increase your confidence when you do have one.

Practicing also helps to identify awkward moments in the speech or any difficult phrases which then can be changed or removed altogether. Additionally, it helps you determine where to pause for effect. Research : Depending on the topic of the speech , research should be done beforehand to gather information that is relevant and interesting for the audience. It is important to get acquainted with the language typically used by audiences to ensure a clear understanding of what is being said.

Additionally, relevant statistics and stories concerning the topic are a great way to draw in listeners and make the presentation more engaging .

Know Your Audience : When preparing your speech, be sure to consider who will be listening. For instance, if giving a presentation at work, include industry jargon that members would understand and include relevant topics from publications that might be familiar to the employees.

On the other hand, if consulting business professionals in their field then technical language may be easier for them to comprehend than laypeople or students.

By gathering valuable information about the topic and getting comfortable with a speech’s content and delivery through practice, speakers will gain more assurance during their talk as well as respect from their audience.

Preparing beforehand not only gives insight into how to engage listeners but also encourages more meaningful conversations after the event. Now that we have discussed how to prepare for a speech let us move on to creating an outline which will provide structure during delivery.

Create an Outline

After determining the audience and purpose of your speech, the next step to effective public speaking is to create an outline .

An outline serves as a roadmap to ensure that your speech has a logical flow and contains all important points. It also can help keep you on track during the speech itself, allowing you to stay focused and organized.

When constructing an outline, consider drawing up both a main point and sub-points for each portion of the speech. Both should be relevant to the goal of the presentation and backed up by facts and research.

Brainstorming can help in this process; try grouping your ideas together in clusters to make sure you cover all possible angles.

Furthermore, writing out exact quotations or figures can prove beneficial in forming a cohesive argument. At this stage, it is also wise to decide where transitions, humor, stories, or other engaging techniques will be included.

While there are differing opinions as to whether outlines should be memorized or simply used as a reference while speaking, many agree that they should serve their purpose – not only articulate the main thoughts of the speech but also assist the speaker with maintaining focus and preventing distractions.

The debate between those who advocate for memorization versus casual consulting touches upon issues such as rehearsal time, risk of errors in delivery, ease of practice versus actual performance and more.

Each side has valid arguments that should be weighed prior to deciding what type of approach best suits your needs.

Having a firmly constructed outline acts as a valuable tool when it comes time to deliver a powerful public speech. By actively utilizing this tactic, speakers may not only enhance their clarity and coherence, but also add structure and vibrance to their presentations.

Now that we have explored what goes into crafting an effective outline, let’s dive deeper into how we can best collect resources and research our topics for maximum impact.

Collect Sources and Research

Collecting sources and research is a crucial step for any public speaking engagement. It ensures that you have the necessary information to make strong points and back up your statements.

Before writing your speech, take time to research your topic to gain familiarity with different perspectives, facts, and counterpoints. This will help you to craft an argument that can stand up to scrutiny while also adding a breadth of knowledge to your speech.

Interviews can be a powerful source of evidence and anecdotes, so try to include one or two relevant interviews in your research process. Relying solely on secondary sources such as books and articles can lead to a narrow scope of understanding.

Interviews provide an opportunity to hear directly from an expert and create an interesting dynamic in your speech by adding personal experiences as well as commentary from a professional.

In research it is important to stay objective. Gather a variety of perspectives and be open-minded about their merits. Don’t forget to consider both sides of the argument when researching for your speech.

Doing this allows you to understand the opposing perspective and enables you to anticipate potential counter arguments from your audience.

By acknowledging them beforehand, you may increase the persuasive power of your speech by showing confidence in the points you make.

Once you have collected all sources, review them carefully and separate the most pertinent information from the less useful material.

Synthesising this information into concise yet impactful points is a critical part in delivering powerful talks without overloading your audience with too much data or going off track during your speech delivery.

Organizing Your Speech

Before you start putting your words together, it’s important to consider how the different parts of a speech fit together. By taking the time to organize the ideas in your speech , you’ll be able to deliver a presentation that is well-constructed and easy to understand.

One way to help with organizing your speech is to write an outline . An outline is like a map or plan that will provide you with a framework for each section of your speech.

Start by writing out your main points and then include additional details underneath each one. This will help keep your speech focused and provide direction for where you are going next.

Another approach for organizing your speech is known as the “inverted pyramid” method. This structure starts with your conclusion at the beginning of the speech, and then works backward by providing more explanation and detail as it moves toward the introduction.

This method can be helpful when speaking about topics that are unfamiliar to the audience since it doesn’t require them to wait until near the end of the presentation to learn what you’ve been talking about.

No matter which organization approach you choose, make sure to practice it before giving your speech so that you are comfortable with its flow. Lastly, remember that it’s ok to adjust things while you speak if they don’t seem or feel quite right.

Now let’s take a look at how we can use these organizing techniques to actually put our speeches together – starting with structuring our speech.

Structure Your Speech

Creating a strong structure for your speech will ensure that the audience stays engaged and understands your main points. As you are developing an outline, map out how you want to begin and end your speech.

Break up the information into smaller sections with either verbal or visual cues so that your audience can clearly see how you are transitioning between topics . Consider adding humor judiciously throughout your presentation as this could help engage the audience and lighten any tension.

The length of your presentation is also important. You will want to make sure that you include all of the necessary information without going over time.

Oftentimes less is more; if you can say it in five minutes why use ten? Make sure that you practice timed rehearsals so that you can gauge how long you’re actually speaking.

In contrast, avoid trying to pack too much content into one presentation as this could overwhelm both you and the audience. If needed, offer supplemental reading materials for those who may be interested in delving further into the subject matter.

Paragraphs can also be helpful when organizing large amounts of content within the body of your presentation. Utilizing paragraph breaks gives your audience a break and helps to highlight key ideas or summaries before moving onto a new topic area.

Finally, it is crucial to remember what your desired outcome is from the presentation; plan accordingly by ensuring that the beginning, middle, and end serve their respective purposes and adhere to that goal.

With careful deliberations, structuring a successful presentation can be achieved with relative ease.

Having established a solid structure for your speech, it’s important to focus on another key element: rehearsal. The next section will discuss the benefits of practicing before delivering a powerful public speaking performance.

Rehearse Your Speech

Rehearsing is integral to giving a successful speech. When you rehearse your presentation, you give your mind an opportunity to become familiar with the notes and concepts that you are presenting. It also increases your confidence and reduces anxiety or self-doubt.

In fact, studies have found that those who rehearsed their presentation had higher scores in public speaking performance and language proficiency evaluations.

When it comes to how much rehearsal is enough, opinions are divided. Some people believe that over-rehearsing can lead to a more robotic speech with less natural emotion and connection with the audience .

On the other hand, others argue that no matter how well-versed someone is on the topic, additional rehearsal time improves both the delivery of the speech and memorization of key points and facts.

Ultimately, it’s important to practice until you personally find the most comfortable level for yourself, as this will ultimately result in a more engaging delivery.

Finally, if at all possible, try to practice in front of a friend or colleague for honest feedback on any elements that need improvement before the big day. Rehearsal dedication may be tedious, but it results in big rewards on stage–enabling you to deliver your content with clarity, confidence, and poise.

With thoughtful preparation complete, it’s now time to step into the spotlight and give your speech!

Giving Your Speech

The key to success when giving a speech is to be well prepared and confident. Every individual’s preparation process will vary, but the basics should stay the same.

Start by studying your content, understanding the material and being able to repeat it in your own words. Clarify any potentially difficult points. Create visual aids like PowerPoint slides or handouts that supplement the key ideas in your speech.

Practice your public speaking skills with informal conversations with friends and family or rehearse it alone in front of a mirror. Use visualization; imagine yourself confidently delivering your speech. Consider addressing a practice audience if possible to become more accustomed to a live size group.

On the day of the event, arrive early and plan for any potential obstacles: What if my computer doesn’t work? What if I forget something? Allow sufficient time for setup and check-in.

When you are ready to give your speech, take some deep breaths, focus on the positives, and distract yourself from any anxious thoughts with positive affirmations. Remember you have prepared diligently for this moment, you are well prepared and you will succeed!

Start strong by engaging the audience immediately with an attention grabbing opening statement. Speak clearly and make sure that everyone can hear and understand your message.

Slow down and emphasize points as needed throughout your presentation. Be aware of pace, volume, and tone of voice: too fast/monotone can confuse/bore listeners while pauses add a dramatic effect that keeps their interest piqued.

Ultimately, giving a successful speech will depend on knowing your material well enough to speak confidently in front of your audience without hesitation or missteps.

When you do make a mistake (and they happen!) don’t panic – know that mistakes are inevitable but don’t be discouraged; get back on track as soon as possible and continue at the same energy level you had before the mistake occurred.

Having successfully given your speech, take a moment to reflect on what went well and what could be improved upon for next time before transitioning into the next step: mastering delivery.

Master Your Delivery

Mastering your delivery is the key to an effective speech. Without purposeful body language and careful emphasis on certain words , your speech may lack wow-factor and prevent listeners from tuning in. Following these simple tips can help you get started with delivering an engaging and memorable speech:

The most important part of delivery is practice. Rehearse and perfect your speech ahead of time – this allows for more natural flow and confidence during your presentation. It also helps to create pauses between sentences for clarity, emphasize key points, and not be too casual or stiff.

Practicing inflections and varying tones adds interest to your speech by keeping listeners’ attention.

Additionally, it’s important to project your voic e so everyone in the room can hear you; make sure you’re speaking loud enough but don’t feel pressure to shout or yell at any point unless that’s part of the atmosphere of the event.

It’s also crucial to maintain good posture while speaking – stand tall with both feet on the ground, keep your back straight, hold yourself up without gesturing too much or leaning against a podium if applicable.

To further engage listeners, use purposeful hand gestures as they help emphasize certain points and add visual interest – however, avoid overusing them as it can hinders communication.

Make meaningful eye contact with audience members throughout the presentation – otherwise you might come across as unenthusiastic or bored with what you’re saying which deters attention away from the content itself.

By mastering your delivery, you can boost the impact of your presentation considerably – providing a memorable experience for your audience that stands out from others’. As such, it’s worth investing time into practicing ahead of time until delivery feels comfortable and second nature.

Having said this, making use of visual aids such as PowerPoint slides can greatly improve the impact of a speech once delivery has been mastered – let’s look into that next.

Use Visual Aids

Using visual aids can help presenters express concepts more clearly and engage the audience.

Visuals are particularly useful when conveying complex information, such as data, trends, or statistics — they impart meaning at a glance. But some public speakers may wonder if visual aids can be distracting or unnecessary.

Even though visuals can attract attention away from a presenter’s verbal delivery, carefully designed visuals can actually support the speech and help provide clarity. If done well, visuals are effective for capturing an audience’s interest and helping them to better understand the content being presented.

For example, a graph or chart should relate to the points made in the speech and should be discussed in more detail during its appearance onscreen. The presentation can also include larger images that effectively reinforce the ideas conveyed in the speech.

Videos and sound clips are other powerful forms of multimedia that could be employed to make the speech more meaningful.

To ensure that visuals enhance the message of the presentation, key factors to consider include relevancy to topic, good graphic design or aesthetics, accurate size to prevent distortion or blurriness, and seamless integration into the keynote slides or printed handouts .

In this way, visuals offer an opportunity for presenters to demonstrate their creativity and keep their audiences interested in what is being said. Thus, used wisely and aptly, visuals can add tremendous value to speeches by presenting arguments more efficiently and driving home important points. Now let’s explore effective techniques for speech giving that will allow you to craft and deliver your speeches with confidence.

Effective Techniques for Speech Giving

There are a number of effective techniques for giving a speech that will help you deliver it with confidence and poise.

First, practice your delivery in advance. You should practice both in front of a mirror or recording device to check for any distracting habits such as talking too quickly or mispronouncing words.

Second, use simple, clear language and short, concise sentences. Avoid overly technical terms and jargon that may leave your audience confused.

Third, work to establish a connection with your audience by using appropriate facial expressions and hand gestures while speaking.

Fourth, utilize effective persuasive techniques such as presenting evidence, strong arguments supported by facts, personal anecdotes and vivid metaphors.

Finally, articulate an organized structure for your speech. Your speech should have an introduction, body and conclusion to clearly communicate the main point and provide the audience with the necessary context to understand it better.

While these techniques may sound intimidating at first, they can be learned over time with practice and will make all the difference in how successful your speech delivery is received by your audience.

To build on these skills further , the next section will provide tips on how to build confidence when giving a speech.

Building Confidence

Building confidence is key when giving a powerful speech, as it will enable you to deliver the speech in a more poised and credible manner.

To create this confidence , start by understanding that any hesitation or butterflies prior to your speech are completely normal and should not be feared. Instead, view them as natural states of anticipation for something exciting, knowing that you are about to give an amazing speech.

Next, understanding who your audience is and tailoring your speech to meet their expectations will help build your confidence.

Familiarizing yourself with their interests and knowledge on the subject matter ahead of time can equip you with the understanding needed to respond appropriately if questions arise or objections surface during the speech.

Further, practice is key when building confidence for a public speaking engagement . Rehearsing with friends or colleagues before hand will give you an opportunity to learn where problem areas are within the content of your speech, as well as help solidify your delivery by becoming more comfortable with each step.

Checking sound levels in the room you’re presenting in coupled with learning where exits/emergency locations are located within that space can also help alleviate stress levels and boost self-assurance while delivering the speech.

Finally, wearing comfortable clothing and dressing professionally adds an extra layer of confidence when speaking in public.

If possible, bring an additional outfit on hand during the presentation in case of spills or accidents that would require a quick change between sections of the talk. Having this back-up plan in place can aid in keeping peace of mind at ease throughout the speech.

In conclusion, building confidence prior to a public speaking event can mean the difference between a good and great delivery of your message.

By taking into account each of these tips you can ensure that this part of your preparation runs smoothly and sets you up for success when delivering powerful speeches.

With a well-crafted note card of talking points and strong sense of self-assurance, it’s time to start speaking with passion!

Speaking with Passion

As a public speaker, your audience expects you to engage not only with your words but also with your emotions. To share the most impactful message, it is important to speak passionately about your subject.

Doing so will make your speech more memorable and thereby more effective in convincing your audience of its legitimacy.

The power of speaking authentically with emotion lies in its relatability and connection. Showing feelings allows people to connect with you as a person rather than just a speaker. It opens the door to understanding through empathy and active listening .

Examples might include adding personal stories , telling jokes, or displaying your feelings openly during the delivery of your message.

However, not all topics lend themselves easily to expressing emotion. If the subject matter is overly complex or technical there may be less opportunity for emotional expression—but this doesn’t mean those conversations can’t incorporate emotion.

Even if faced with a difficult situation such as death or financial turmoil, emotions can still be conveyed in a respectful way that keeps audiences engaged.

Remember that how much emotion you show depends on the type of audience you’re sharing it with—using sensitivity when delivering passionate speeches helps avoid awkwardness or embarrassment for any attendees who may find opinionated language uncomfortable for whatever reason.

Striking the right balance between being straightforward and showing compassion takes practice, so take the time to develop a style that works best for you and improves upon each performance.

Finally, incorporating passion into a speech gives it life and makes it relatable and engaging—which are essential elements to speaking effectively.

Having passion means giving ourselves permission to take ownership over our stories, making them deeply personal in order to reach our goals and touch people’s hearts in meaningful ways. With that said, let’s move on to discussing how we should tackle dealing with challenges while giving a speech.

Dealing with Challenges

The process of delivering a speech can be challenging, but it is also rewarding. Difficulties can arise during the process that may threaten to derail your success. To ensure you are adequately prepared for these possible pitfalls it is important to consider strategies for proactively mitigating the risk of encountering these challenges. 1. Public Speaking Anxiety: Many people experience some form of anxiety when asked to speak in public. There are a number of techniques available to combat this fear and increase confidence, such as deep breathing exercises, mental rehearsal, positive self-talk and visualization of success.

Learning about the audience, creating an engaging presentation and using props or visual aids can also help reduce anxiety levels and create a better overall experience for both the speaker and the audience. 2. Unfamiliar Topics or Audiences: When presenting on unfamiliar topics or to an unknown audience it can be difficult to prepare effectively.

In this situation it is important to conduct research on the topic and familiarize yourself with the needs of your audience so that the content is tailored accordingly. It is also helpful to use humor or stories related to the topic in order to engage your audience and make them more receptive to your message. 3. Lack of Support: If you lack support from family, friends, colleagues or mentors, it can be difficult to push through difficult conversations or speeches without any additional motivation.

To overcome this challenge, seek out peer mentorship opportunities or find compatible online communities where people discuss similar topics or objectives. Here you can share ideas, provide feedback and learn from others who have experienced similar issues. 4. Time Constraints: One of the biggest challenges when giving a speech is managing your time effectively in order to deliver an effective message without going over allotted timeslots and boring your audience .

To successfully address this challenge try setting manageable goals for each section of your speech and practice regularly. Replicating real-time conditions as closely as possible will help you stay within time constraints when delivering your speech on the day itself. In conclusion, there are many potential challenges you may face when giving a speech or taking part in a public speaking event – but with proper preparation and practice they are easily managed if approached correctly.

With knowledge of techniques for dealing with such scenarios comes increased confidence when stepping up to the podium – further improving your chances of delivering an effective speech that resonates with your audience members.

Responses to Frequently Asked Questions

How should i end my speech to leave a lasting impression.

The best way to end your speech is by reinforcing your main point and summarizing the key takeaways. You should also encourage the audience to take action, whether it be to sign up for a newsletter, make a donation, or visit your website for more information. This final call to action will not only leave a lasting impression on the audience but will also help you achieve any goals you might have had when making your speech in the first place.

What techniques can I use to keep my audience engaged during my speech?

One of the best techniques for keeping an audience engaged during a speech is to keep it interactive . Ask questions throughout the presentation, as well as allowing for audience input and discussion. This can help to keep people’s attention and create a more engaging experience.

Another great tip is to use humor. Even if you don’t consider yourself a natural comedian, sprinkling in a few jokes here and there can break up the monotony of long speeches and keep people interested. Humor can also help to make points stick in people’s minds, making them easier to remember.

Finally, try to be enthusiastic about the content of your speech. If you show too much indifference or lethargic behavior, it will discourage your audience from paying attention and taking your message seriously.

Instead, be passionate about what you are saying so that the energy of your words carries into the room and engages your audience with excitement.

How can I use storytelling to make my speech more interesting?

Storytelling is a powerful tool that can be used to make any speech more interesting. Telling stories in your speech will help engage the audience and make your message stick. Here are some tips for using storytelling in your speech:

1. Choose stories that are relevant to your message and audience. Think about stories that will best illustrate the point you are trying to convey, or evoke emotions in your listeners. 2. Use vivid descriptions and visuals when telling your story. Be sure to include details such as setting, character descriptions, dialogue and plot points. This will help to bring the story to life for your audience. 3. Make sure the story you are telling has a strong conclusion or moral at the end. This will help add emphasis to your message and make it memorable. 4. Practice telling stories out loud before delivering a speech with them. Rehearsing will help you deliver your story more effectively and with more confidence in front of an audience. By using these tips, storytelling can be an effective tool to make any speech more interesting, engaging, and persuasive!

How can I prepare for my speech effectively?

Preparing for a speech effectively is essential to delivering an impactful and memorable presentation. Here are some tips: 1. Have a clear goal in mind. Before starting to prepare, ask yourself what the purpose of giving the speech is: what message do you want to convey? Defining this will help to structure your content and focus your research. 2. Research thoroughly. Make sure you understand the subject matter well, so that your delivery sounds confident and inspiring. Using facts and data will strengthen your arguments and make your talk more convincing. 3. Outline your speech. Make a rough outline of how you want it to go – from beginning to end – well in advance of the actual presentation. This will give you a strong foundation upon which you can craft an engaging talk with an effective narrative arc that keeps audiences interested and engaged. 4. Practice regularly. Rehearsing your speech out loud several times is key to ensuring that you know it well enough to feel comfortable when delivering it live in front of an audience.

5. Time yourself. Record how long it takes for you to go through your entire speech, so that you can adjust the length as needed before delivering it live – remember that most speeches should last no more than 10-15 minutes. 6. Identify potential questions from the audience and prepare answers before hand. Knowing ahead of time what kind of questions people may ask can help reduce the anxiety of not knowing what comes next, enabling you to stay confident when speaking in public. 7. Work on building up confidence levels before delivering a speech. Visualize yourself succeeding in delivering a great presentation; practice relaxation techniques such as deep breathing or positive self-talk; or use props during practice sessions such as water bottles or stress balls if needed to remain calm during the real thing!

What strategies can I use to reduce my anxiety when giving a speech?

1. Plan Ahead: Create an outline of your speech beforehand and practice it multiple times to become familiar with the content. Doing a trial run with the audience can also help you get used to speaking in front of people.

2. Visualize Success: Positive visualization is a great way to reduce anxiety before giving a speech. Imagine yourself confidently delivering the speech while feeling relaxed and composed.

3. Get Organized: Make sure you have all the materials necessary for your presentation, including notes, slides, etc., to reduce any additional stress that may come from not having what you need when you speak.

4. Take Deep Breaths: Before and during the speech, take a few deep breaths as this will help calm nerves and make sure your breathing is regulated throughout the duration of your presentation.

5. Speak Slowly: It is common to feel anxious while giving a speech and try to rush through it too quickly. Speaking slowly helps maintain composure while delivering your message effectively and clearly.

6. Pay Attention to Your Body: Your posture, stance, movements , facial expressions can all influence how confident you appear to your audience and how nervous you may be feeling inside. Check in with yourself frequently throughout the presentation and correct any tense body language or physical actions if needed.

7. Focus on the Audience: If you notice that your anxiety levels are growing as you present, shift your focus onto the audience instead of yourself as this will help refocus your attention away from negative thoughts that may arise from fear or insecurity.

8. Make Eye Contact: Establishing eye contact with your audience is a key confidence-builder for public speakers—it shows that you’re strong, engaged with them, and receptive to feedback or questions they might have regarding your speech topic .

9. Practice Positive Affirmations: Positive thoughts will boost your self-confidence as well as your mood which can help increase performance quality significantly during speeches or presentations in general—so don’t forget to tell yourself “you can do it!” several times throughout the day leading up to the event!

10. Seek Support of Friends & Family: Many experienced public speakers suggest seeking support of close friends & family members prior and during their speeches—not only does it allow helpful critique regarding content but it also creates a more comfortable atmosphere while speaking which can reduce pre-speech jitters drastically.

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How to Start a Speech: The Best Ways to Capture Your Audience

You’ve heard the saying,  “First impressions are lasting; you never get a second chance to create a good first impression” —  right?

The same is true when talking about how to start a speech…

The truth is, when you start your speech, you must focus everything on making a positive first impression on your audience members (especially if you are doing the presentation virtually ). Capturing the audience’s attention from the very beginning is crucial to prevent them from being distracted, losing interest, or forming negative opinions.

The introduction is the formal greeting for speeches, so let’s be sure to get this right to hook the audience. Understanding the importance of speech openings can significantly impact making a strong first impression. Planning and delivering the first words with confidence and relevance is essential, as they set the tone for the entire presentation and ensure you deliver a professional start, free from hesitation or irrelevance.

Here are 15 different ways to start a speech as well as 2 extra BONUS tips at the end.

1) Thank the Organizers and Audience

You can start by thanking the audience for coming and thanking the organization for inviting you to speak.

Refer to the person who introduced you or to one or more of the senior people in the organization in the audience.

This compliments them, makes them feel proud and happy about your presence, and connects you to the audience like an electrical plug in a socket.

2) Start With a Positive Statement

A presentation tip at the start is to tell the audience members how much they will like and enjoy what you have to say.

For example, you might say:

“You’re really going to enjoy the time we spend together this evening. I’m going to share with you some of the most important ideas that have ever been discovered in this area.”

Remember that  speaking is an art,  so be an artist and take complete control of your performance,

3) Compliment the Audience

You can begin by complimenting the audience members sincerely and with great respect.

Smile as if you are really glad to see them as if they are all old friends of yours that you have not seen for quite a while.

You can tell them that it is a great honor for you to be here, that they are some of the most important people in this business or industry, and that you are looking forward to sharing some key ideas with them.

You could say something like:

“It is an honor to be here with you today. You are the elite, the top 10 percent of people in this industry. Only the very best people in any field will take the time and make the sacrifice to come so far for a conference like this.”

4) Start Your Speech With the First Sentence Referring to Current Events

Use a current event front-page news story to transition into your subject and to illustrate or prove your point. You can bring a copy of the newspaper and hold it up as you refer to it in your introduction.

This visual image of you holding the paper and reciting or reading a key point rivets the audience’s attention and causes more people to lean forward to hear what you have to say.

5) Refer to a Historical Event

For many years, I studied military history…

Especially the lives and campaigns of the great generals and the decisive battles they won. One of my favorites was Alexander the Great. Standing in the symbolic shadow of such historical figures can provide a powerful and engaging start to any speech, especially when drawing parallels to contemporary challenges.

One day, I was asked to give a talk on leadership principles to a roomful of managers for a Fortune 500 company.

I decided that the campaign of Alexander the Great against Darius of Persia would make an excellent story that would illustrate the leadership qualities of one of the great commanders in history.

I opened my talk with these words:

“Once upon a time there was a young man named Alex who grew up in a poor country. But Alex was a little bit ambitious. From an early age, he decided that he wanted to conquer the entire known world. But there was a small problem.

Most of the known world was under the control of a huge multinational called the Persian Empire, headed by King Darius II. To fulfill his ambition, Alex was going to have to take the market share away from the market leader, who was very determined to hold on to it.

This is the same situation that exists between you and your major competitors in the market today. You are going to have to use all your leadership skills to win the great marketing battles of the future.”

6) Refer to a Well Known Person

You can start by quoting a well-known person or publication that recently made an interesting or important statement.

One of the subjects I touch upon regularly is the importance of continual personal development.

I will say something like:

“In the twenty-first century, knowledge and know-how are the keys to success. As basketball coach Pat Riley said, ‘If you are not getting better, you are getting worse.’”

7) Refer to a Recent Conversation

Start by telling a story about a recent conversation with someone in attendance.

For instance, I might say:

“A few minutes ago, I was talking with Tom Robinson in the lobby. He told me that this is one of the very best times to be working in this industry, and I agree.”

8) Make a Shocking Statement With a Startling Fact

You can start your talk by making a shocking statement of some kind.

For example, you might say something like:

“Here’s a startling fact: According to a recent study, there will be more change, more competition, and more opportunities in this industry in the next year than ever before. And 72 percent of the people in this room will be doing something different within two years if they do not rapidly adapt to these changes.”

Click here If you want to learn more techniques to wow your audience.

9) Quote From Recent Research

You can start by quoting a relevant, recent research report.

One example is:

“According to a story in a recent issue of Businessweek, there were almost 11 million millionaires in America in 2018, most of them self-made.”

10) Start Your Speech With a Strong Opening By Giving Them Hope

The French philosopher Gustav Le Bon once wrote, “The only religion of mankind is, and always has been hope.”

When you speak effectively, you give people hope of some kind.

Remember, the ultimate purpose of public speaking, is to inspire people to do things that they would not have done in the absence of your comments.

Everything you say should relate to the actions you want people to take and the reasons that they should take those actions.

11) Be Entertaining

Bill Gove used to walk onto the stage after his introduction if he had just finished talking to someone on the side and was breaking off to give his talk to the group.

The audience got the feeling that his entire talk was one continuous conversation, devoid of meaningless filler words .

Bill would often go to the edge of the stage and then drop his voice in a conspiratorial way, open his arms, and beckon the audience members to come a little closer.

He would say, “Come here, let me tell you something,” and then he would wave them forward as though he was about to tell a secret to the entire room.

The amazing thing was that everyone in the room would lean forward to hear this “secret” that he was about to share. People would all suddenly realize what they were doing and break out in laughter. It was a wonderful device to get the audience into the palm of his hands.

12) Ask a Question

You can open by making a positive statement and then pose a rhetorical question to engage your audience and set the stage for your presentation.

Try something like this:

“This is a great time to be alive and in business in America. But let me ask you, what does it truly mean to be self-employed in today’s economy?”

Raise your hand to indicate what you want people to do. I have used this line, and after a moment of thought, I then say to someone who looks intrigued in the front, “How many people here feel truly self-employed?”

Invariably, someone will say, “We all do!”

I then compliment and affirm the answer: “You’re right! We are all self-employed, from the time we take our first jobs to the day that we retire; we all work for ourselves, no matter who signs our paychecks.”

Similarly, a 17-year-old science fair winner effectively engaged their audience with a question at the beginning of their TED Talk, showcasing the power of this technique.

13) Open With a Problem

You can start with a problem that must be solved. If it is a problem that almost everyone has in common, you will immediately have the audience’s complete and undivided attention.

For example, you could say:

“Fully 63 percent of baby boomers are moving toward retirement without enough money put aside to provide for themselves for as long as they are going to live. We must address this problem and take action immediately to ensure that each person who retires will be able to live comfortably for the rest of his or her natural life.”

Introducing a new idea at this point can be a powerful way to engage your audience further, by promising a solution that is both innovative and beneficial.

14) Make a Strong Statement, Then Ask a Question

You can start by making a strong and powerful statement and then ask a question. You then follow with an answer and ask another question. This gets people immediately involved and listening to your every word.

Here’s an example:

“Twenty percent of the people in our society make 80 percent of the money. Are you a member of the top 20 percent? If not, would you like to join the top 20 percent or even the top 10 percent? Well, in the next few minutes, I am going to give you some ideas to help you become some of the highest-paid people in our society. Would that be a good goal for our time together today?”

15) Tell a Personal Story

You can start your talk with a personal story. Some of the most powerful words to capture the complete attention of the audience and make a personal connection are, “Once upon a time…”

From infancy and early childhood, people love stories of any kind. When you start off a presentation with a personal anecdote using the words, “Once upon a time…” you tell the audience that a relatable story is coming. People immediately settle down, become quiet, and lean forward, eager to hear how your experience might mirror their own or offer them new insights.

When I conduct full-day seminars and I want to bring people back to their seats after a break, I will say loudly, “Once upon a time there was a man, right here in this city…”

As soon as I say these words, people hurry back to their seats and begin to listen attentively, connecting with the story on a personal level.

Incorporating a personal story is very effective.

In fact, it’s probably one of the best public speaking tips I’ve learned to this day.

Bonus Tip: Tell Them About Yourself

Very often, I will start a serious speech or presentation to a business, sales, or entrepreneurial group by saying:

“I started off without graduating from high school. My family had no money. Everything I accomplished in life I had to do on my own with very little help from anyone else.”

It is amazing how many people come up to me after a talk that began with those words and tells me that was their experience as well.

They tell me that they could immediately identify with me because they too had started with poor grades and limited funds, as most people do. As a result, they were open to the rest of my talk, even a full-day seminar, and felt that everything I said was more valid and authentic than if I had been a person who started off with a successful background.

Building a bridge like this is very helpful in bringing the audience onto your side.

Bonus Tip: Get Them Talking to One Another

You can ask people to turn to the person next to them to discuss a particular point.

For instance, you could say:

“Tell the person next to you what you would like to learn from this seminar.”

Whatever you ask your audience members to do, within reason, they will do it for you. Your commands and your thought leadership will easily influence them, as long as you ask them with confidence.

By following any one of these tips for starting your speech, you are sure to grab your audience’s attention every time. How do you start a speech? Let me know in the comments.

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About Brian Tracy — Brian is recognized as the top sales training and personal success authority in the world today. He has authored more than 60 books and has produced more than 500 audio and video learning programs on sales, management, business success and personal development, including worldwide bestseller The Psychology of Achievement. Brian's goal is to help you achieve your personal and business goals faster and easier than you ever imagined. You can follow him on Twitter , Facebook , Pinterest , Linkedin and Youtube .

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15 Best Tips for Presenting at a Conference

Published on 18 Nov 2021

Presenting at a conference is an important part of a researcher’s life: it allows you to share all the work you’ve been doing for months or years.

At the same time, it also exposes some intimate aspects of yourself to the outside world, like your thought process, your level of knowledge on a topic, or your ability to structure ideas.

I personally found myself frightened about presenting on multiple occasions. I remember my first seminar at the beginning of my master's degree in biochemistry. Coming from a bachelor in ecology, I felt like an imposter in the new department and was scared others would judge my level of knowledge or the quality of my presentation. Of course, these were only negative projections I was making in my mind, but they reflect the stressful vibe one can feel when preparing to give a talk.

On the positive side, a successful presentation leads to a better understanding of your work by the audience. This generates insightful discussions that can provide ideas about what the next steps of your research should be or clues to solve roadblocks.

It also leaves a good impression on the work done at your lab which can attract new collaborators. Also, getting your work noticed, especially at large conferences, can lead to your publications being more cited. If you’re a student, you can be rewarded with a presentation prize that will boost your curriculum when applying for scholarships.

Above all, learning to communicate, especially to the general public, is a valued skill.

So how can you nail your next presentation? There are no magic pills, but in this article, we’ll share some important tips to help you deliver the best presentation at your next event.

1- Do not start by working on your slides

It is very easy to get lost in your slides if you do not plan first. That is why you need to outline your key ideas and the order in which you want to present them BEFORE jumping into building slides in PowerPoint (or another platform).

You can start with bullet points, a flowchart, or something similar. The crucial part here is to make sure you are laying out the information and not just throwing it on the slides as they come to your mind. It is easy to get lost if you just keep adding slide after slide without any concern for length and/or connections between the information.

You can use sticky notes, paper planners, online flowchart generators, or other tools to help you in the layout phase.

Then, equally important to the key ideas is how you tie all of that content together. You should plan a logical transition and a progression between each idea. This will help you define a common thread and establish the flow of your presentation. Ultimately, it will help the audience capture the message you’re sharing.

In summary, knowing what you want to talk about is key. So before working on your slide deck and your handouts, develop this layout that highlights and connects the information you want to share.

2- Have a duration in mind

You’ll have a limited amount of time to get your message across, so you have to plan your presentation around that time frame. If you have 15 minutes to present your work, plan a presentation that lasts slightly less than that time limit.

Another tip for presentations is to use a timer while presenting to ensure you don’t go overtime.

A lot of people do not plan their time wisely and end up skipping slides in their presentation or going overtime. And guess what? Your audience knows when you skip content because you ran out of time. It comes off as unprofessional and may affect the way people see your work. So take your time preparing your presentation around your time constraints.

If your initial mockup is longer than what it should be, start by analyzing what information could be deleted or ways to get the information across using fewer words. 

It’s often just a matter of focusing on the details that matter the most. Don’t explain all the details of the methodology or the results if it doesn’t add to the story. Keep that for smaller group discussions or during the Q&A period. 

3- Use visuals to your advantage

Visuals are a must in any presentation. Whether it is an image, a chart, a graphic, or a video, visuals help with interpretation and can be an effective way to get your message across or grab the audience's attention.

Just because you’re presenting at an academic conference, it doesn’t mean you can’t use images, videos, or even gifs to help get the message across.

Most people deal better with visuals than words , especially when the information is heavy with data and numbers. But even with visuals, remember to keep it simple. The whole purpose of using visual aids is to help your audience understand the message and not to confuse them with too much information. 

If you’re presenting figures or graphs, remember to use the pointer to highlight the key points while you explain your slide. This is something that is easy to forget when the stress level is high, but it can be a good way to stay grounded and focused on the presentation.

4- Know your audience

In any academic conference, knowing your audience puts you one step closer to delivering an effective presentation. Do your research when starting to prepare your presentation.

Skimming the proceedings of past editions of a conference can reveal past participant lists and their profile. Different conferences have different proportions of undergraduate and graduate students, postdocs, or principal investigators. Knowing the proportions of each category can indicate the level of knowledge on certain topics and if you need to spend time explaining certain areas so they understand the rest of the presentation or not.

If you find the abstracts, the Powerpoints, or the recordings of talks from previous editions, it can also help you adjust the depth in which you can go when explaining certain concepts.

Do not fall under the trap of assuming your audience knows nothing about your research subject. If they are at your research conference, it is most likely that they possess knowledge of (and interest in) what you are talking about. So, skip the basics that everyone knows if you feel you can.

Use jargon that is easily understood by the community at large and make sure you define less common abbreviations.

Knowing your audience is not always an easy task. If you’re not sure if your audience is familiar with a specific topic, don't be afraid to ask them! It will make everyone feel more involved and you will get their attention for the rest of the presentation. The bottom line, adapt your message to the audience.

5- Practice, practice, and practice again

No one should know your presentation better than you. When preparing for a particular conference, rehearse your talking points out loud and make sure you feel 100% comfortable with the information laid out on your slides. 

In addition, make sure the key ideas and the logical transition between them are crystal clear. One of the worst things that can happen to presenters is getting lost in their own presentation. 

You should practice your speech out loud to become familiar with the words as this will help your tone and confidence. When you sound confident, people are keener to listen to what you are saying.

One additional common but useful tip is to record yourself while practicing. It will help you know where you're lacking and what needs to be improved. 

 For example, some people tend to talk really fast or jump on sentences while others tend to ignore full stops. No matter what the issues are, recording yourself is a great tactic to find and address them.

6- Present it to a friend or colleague

Outside of practicing it out loud on your own, practice it in front of your colleagues. It will give you an experience that will resemble the real presentation the most.

While you present, notice their facial expressions. They can reveal parts of your presentation that are unclear. Tell them not to interrupt you during the presentation, but tell them to note down their suggestions or questions for the end. Make sure to use a timer to measure how you’re doing on time.

Some people like to present to someone completely detached from the topic. The idea is that if people who are not completely familiar with the subject can follow your presentation, people in the field should be able to easily follow it as well. 

No matter which option you choose, this exercise will help if you have difficulties speaking in public. Do not be afraid of doing these multiple times before your presentation and always ask for honest feedback. The more you practice, the more confident and more fluent you will be.

During my Ph.D., we often presented to our lab members and went through a Q&A section. Not only was it a good opportunity to practice the presenting skills, but it was also a moment to discuss specific aspects and prepare for potential questions. I remember in some instances, the feedback led to reshuffling the ideas completely in a way that made more sense.

7- Appearances matter

Even though people are coming to your presentation because they are interested in your research, appearances matter. The way you speak, how you interact with your audience, and even what you wear, make an impact. Make sure you wear comfortable clothes. 

 If you’re presenting at an online event, make sure the lighting comes from in front of you and not from behind or it will make your face appear darker. Not seeing a presenter clearly can distract the audience and decrease attention.

Also make sure there isn’t anything distracting in the background, like television or someone walking. The best background is usually solid-colored walls.

8- Sleep and eat well before the event

Get a good night of sleep the night before the event. You will feel well-rested and ready to tackle the presentation. It can be tempting to practice your slides and go over your presentation late at night, but it is sometimes better to get a good night's sleep.

In addition, make sure to eat well. You don’t want to feel dizzy or be occupied thinking about food when you should be thinking about the presentation.

Lastly, have a bottle of water close to you while you’re presenting. That will allow you to take pauses when needed and give your audience time to absorb the information after you jump into the next slide or argument.

9- Have a backup

If you have your presentation stored on a hard drive, make sure to have an extra copy on the cloud and vice-versa. Hard drives can break and technical difficulties can occur with cloud storage, so always have a backup just in case. 

Depending on the guidelines of the event, you can also send a copy of your presentation to the organizer and/or colleague. Send yourself a copy of the presentation by email as well.

A lot of people also have a paper copy of their presentation. That’s the last case alternative but also nice to have. If you are in a poster presentation, this may be harder to achieve.

If you have videos in your presentation, check out if the platform and/or venue can display that, especially the audio (if it’s important). Not all software or places have the necessary (or compatible) technology to display your presentation as they should.

10- Use body language

Body language has an essential role in presentations, especially online ones. Make sure you use body language the right way, otherwise it can be distracting for your audience. That includes fidgeting, repeatedly fixing your hair or clothes, among other things.

In academic conferences, the presentations are usually heavy on the information and data side, so it is important that presenters take advantage of tone of voice, gestures, and other body language resources to get their point across.

It is best to keep eye contact with people in the audience. This way, they will feel you are talking TO them and not AT them. But make sure to alternate and not stare at one single person throughout the whole presentation. 

Be aware of your posture and if you have any notes, make sure to either hold them or have them at eyesight. It is common to have notecards during a conference talk, but it is important to know your presentation and not depend on the notes.

11- Encourage your audience to interact with you

A big part of your presentation is for you to talk about your research. People are there to listen to you and absorb information, but they are also there to make the most out of the experience, and that includes engaging and asking questions.

Prepare yourself to answer questions from the audience. It is impossible to cover everything in a short presentation, so try to cover as much as possible and if there are questions you think will arise from the audience, prepare to answer them.

Depending on the type of presentation and what’s expected, you can keep questions for the end or allow questions during the presentation.

If there is a question that you do not have the answer to, it’s ok to say it. It’s better to offer to look more into it and get back to them rather than trying to improvise an answer. Provide your contact information in the final slide or at the end of your presentation. Some participants can reach out to you if they have any questions, suggestions, or opportunities that could be beneficial to you.

If you are giving an online presentation, invite participants to ask a question through the conference platform or website. For example, Fourwaves has a built-in Q&A section on each presentation page where presenters and participants can interact.

12- Structure your presentation and let your audience know

Let your audience know what you will be covering in your presentation. Have a clear outline of the topics and make sure to have this journey clear so the audience understands where you are taking them.

You can start the presentation by highlighting the key messages, but don’t forget to have a summary at the end (your conclusion), where you reiterate the main points of your presentation.

13- Pay attention to design

Adhere to the following basic design principles when building your slides. Avoid distracting colors and mixing more than 2 colors in each slide. If you use a light background, you should use a dark font and vice-versa. Make sure the font size is also big enough and that you are not stuffing too much information into a slide.

A good rule of thumb for your slides is to have about 5 bullet points on each one and give enough time for people to read through them if they need to. Most of the information should be coming out of your mouth and not described in the slides. The slides are just a summary (the bullet points) of what you will cover.

If you are adding visuals, make sure they are big enough so people can see them and they are not covering any information.

14- Take other presentations as an example

You have probably been part of dozens and dozens of presentations in a lifetime. Is there something you liked a lot in those or something you hated? If yes, write it down. If it is positive, strive to replicate that in your presentation. If it is negative, discard it.

If you are taking part in an annual event, you may be able to access presentations from the years before and draw conclusions from there. You can also look for similar poster presentations or templates and get inspiration from those.

Keep in mind that every person has a presentation style. Learn the basic guidelines and find what works best for you.

15- Rely on storytelling

Storytelling is relying on stories (narrative) to talk about something (e.g. personal anecdotes, metaphors, comparisons, etc.). People rely on stories for mnemonic purposes and most of the time, it is easier to remember a story or an analogy than it is to remember a specific situation.

No matter what the topic is, analogies make it easier for people to understand facts. Whenever possible, try to use a metaphor or a comparison

Bonus tip - Remember to stop and breathe during your presentation

It’s normal to feel stressed even if you’re super well prepared and that you know your topic inside out.

Make sure to take the time to pause in between slides and to take a good slow deep breath. It will help you stay focused throughout the presentation.

Practice this during your rehearsals. Not talking for 3-4 seconds can seem long for you, but your audience will appreciate it and it will help you feel calmer.

At the core, preparing for a conference presentation is no different than preparing for any type of public speaking assignment. You need to understand the topic very well, research and practice what you are going to say, and know your audience, among other things.  

Most of all, remember: no one is born with great presentation skills, so give yourself room to improve.

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17 Public Speaking Tips That’ll Help You Crush Your Next Presentation

It’s no easy feat to stand up and talk in front of people—whether it’s five or 50 or 500. In fact, surveys have found that public speaking has long been one of the things Americans fear most.

Unfortunately, in many professions, some amount of public speaking is necessary. It might be that you need to present in a small meeting, give an update to the entire company, or present at a conference or other event. No matter what it is or how daunting you find it, there are steps you can take to prepare and improve your skills.

• Understand the Expectations and Learn the Details
• Know Your Audience
• Plan and Structure Your Speech
• Don’t Overload Your Slides
• Practice, Practice, Practice
• Get Feedback
• Memorize Your First and Last Lines
• Join a Club or Go to a Workshop
• Get in the Zone
• Don’t Bury Your Face in Notes
• Make Eye Contact
• Repeat Yourself
• Let Some Questions Go
• Keep Talking
• Remember the Audience Is on Your Side
• Don’t Be So Hard on Yourself

Before You Even Get Up There

So much of what goes into public speaking happens way before you step up to the front of the room. Preparation and practice are key. Here’s what you can do in advance to make the actual speaking part as smooth as possible.

1. Understand the Expectations and Learn the Details

“Gather all of the information regarding location, technical setup, time you’ll be speaking, dress, topics to include/avoid, type of presentation, etc.,” says Tara Goodfellow , a Muse career coach and owner of Athena Consultants . Having all of this information ahead of time will help you prepare a presentation that fits the occasion and resonates with your audience.

It’ll also help you avoid technical or logistical snafus that can add unnecessary stress, Goodfellow says: “You don’t want any surprises as in realizing you were supposed to bring a laptop or handouts.”

2. Know Your Audience

It’s as important to understand your audience as it is to understand the subject you’ll be discussing in front of them. “Make sure you understand the level of knowledge,” Goodfellow says, and tailor your presentation accordingly. “You don’t want to bore them with details they already know nor do you want to overwhelm them.”

Josephine Lee , third place winner in the 2016 Toastmasters World Championship of Public Speaking , emphasizes that even if she’s giving the same speech to two different audiences, she’ll take the time to customize it. She always asks herself, “What is the specific audience and why are they there?”

So, for example, the toast you’d give at an engagement party among all your college friends might be pretty different from the speech you give at the same friend’s wedding in front of the whole extended family.

Or in a professional context, imagine you’re giving a presentation about the future of your company. That would look really different depending on whether you’re talking to a group of executives from your own organization versus a room full of college students who are interested in getting into the industry. For one, you might dive into the nitty gritty of last quarter’s performance and share your insights about what changes your organization needs to make to remain competitive. For the other, you’d probably zoom out a bit more, give an intro to your industry, and sketch out what your company does and where it’s going.

3. Plan and Structure Your Speech

So often the focus of advice about public speaking is about how you’re saying the words in front of an audience. Those things are unequivocally important (which is why we go into detail about them below!) but before you get there, you have to think about what you’re saying.

“You can have great diction and you can have great presentation skills, but if your words and structure are all over the place then people are not going to remember what you said,” says Lee, who credits Toastmasters with teaching her how to write a speech. “It is 100% about simplicity, because when you’re giving a speech in front of a live audience it’s so fleeting that if you have multiple points and if you go off on tangents and if you don’t stay on one simple path then people won’t remember what you were speaking about.”

Lee always picks one central point when she’s preparing a talk—whether she’ll be speaking for five minutes or 45. She’ll present her central theme, give supporting evidence and examples, and keep circling back to that main message. “So even if the audience forgets 99% of your speech, which they will, they will go home with that 1%,” she says.

Rajiv Nathan , a Muse career coach and founder and CEO of Startup Hypeman , takes a similar approach with a slightly different formula. His go-to structure for a talk is “inward, outward, forward.” He starts with a story that explains why he’s talking about this topic in the first place, zooms out to evidence that others are thinking about it as well, and ends with solutions.

In a workplace setting, this might translate into laying out a challenge your team is facing, zooming out to examine how other teams and companies are thinking about and handling similar issues, and end by proposing next steps for your team.

4. Don’t Overload Your Slides

If you’re using slides to accompany your presentation, make sure you avoid overloading them with too much text. “Think about how you like to be presented to,” Goodfellow says. “Very few of us like an 80-slide presentation where the person just reads everything to us.”

Beyond the simple fact that people will be distracted squinting at that teeny tiny type, you might be tempted to start reading off the slides and you’ll end up sounding a little too much like Ferris Bueller’s economics teacher (i.e. droning on and on and on in a monotone).

Instead, Nathan says, use slides primarily as visual complements to your words and a tool to emphasize your main takeaway.

5. Practice, Practice, Practice

Okay, pay attention, because if you absorb just one thing from this article it should be this: You have to practice. Not once or twice but over and over again.

“When you practice it enough you figure out the rhythm,” says Nathan, who estimates he practiced his TEDx talk about 100 times before he gave it. You’ll also feel more confident and comfortable speaking without reading off a piece of paper (or your slides) because the structure and progression will become so familiar.

Lee takes advantage of any opportunity to practice when she’s preparing to speak. “Practice of any sort can be very helpful. I practice in my room or in the shower or driving in the car,” she says.

6. Get Feedback

While practicing on your own is useful, it can be even better to do it in front of a live audience—even if that’s just your work bestie or your sister. The more you get used to speaking in front of actual humans the easier it’ll get.

Plus, you can get feedback from your trusted practice audience before you go out and do the real thing. Ask them if your words and points were clear, if there was anything that confused them, how your rhythm was, and if there was anything else they noticed.

You can also give yourself feedback. Use your phone (or whatever other device you have) to record audio or video of your practice sessions. When you play it back, you can become your own audience in a way and pick up on things you didn’t realize needed some attention.

“I have had clients astounded at their mannerisms and overuse of ‘um’ when we’ve played back video. Most of us have a nervous ‘go to’ sound or movement,” Goodfellow says. “Once you’re aware of it, you can work on it.”

7. Memorize Your First and Last Lines

You’ll want to have a pretty clear idea of what you’re going to say, of course. But you also don’t want to sound like a robot regurgitating a pile of words you wrote down.

By the time she was comfortable in front of an audience, Lee wasn’t reading her speeches or even memorizing an exact script. “If you memorize everything word for word, it’s not going to sound very natural,” she says. Instead, she plans the structure but keeps the words themselves a little loose with a couple of exceptions: “I generally try to memorize the opening sentence and the closing sentence.”

The goal is to ensure you start and end strong while still giving yourself the room to speak naturally in between.

8. Join a Club or Go to a Workshop

If you’re committed to improving your public speaking skills, then not only should you practice each speech or presentation before you give it, but you should also try to get as many of the real thing under your belt as you can so that you become accustomed to it.

“It’s the most important to get as much stage time in front of an audience” as possible, Lee says. “That’s why Toastmasters was such a useful organization for me because it gave me the grounds to practice on in front of a live audience.”

Toastmasters is of course one of the more well-known options, with more than 16,000 clubs all over the world, but you can also check out meetups, classes, and workshops. If those options aren’t available in your area or don’t appeal to you, try gathering a group of friends and/or colleagues who want to practice their skills and give and get feedback on a regular basis as well.

During Your Speech

Doing all of the prep work should help you feel ready and confident—at least, more than you would otherwise. Here’s how you can keep helping yourself in the moment.

9. Get in the Zone

For about 10 minutes before he gets on stage to give a talk, Nathan becomes something of a recluse. He doesn’t talk to anyone, he drinks some water, he crouches down somewhere, he focuses on his breathing, and he repeats this phrase to himself: “Use expression to create possibility.”

Now, that’s a very specific set of actions that works for him, but he recommends everyone figure out their own “stage mantra” or routine. Ask yourself, he says, “What do you need to be repeating to yourself beforehand? What, action-wise, do you need to do beforehand to get yourself in the zone?”

It might take some time to find the things that help you in the lead-up, whether you do them the night before, the day of, or in the moments just before you begin. If you’re not sure where to start, think back to some other reference point in your life when you were preparing for an important event, Nathan says. What did you use to do before a baseball game or piano recital or big exam? See if those things help now and iterate until you find the right combination.

10. Don’t Bury Your Face in Notes

When Lee first started giving speeches, she’d just read the whole thing word for word off a piece of paper. “It was terrible,” she says, remembering the early days before she became the accomplished speaker she is today. “Notes are like a crutch. So you just start to rely on [them] more and more,” she’s realized. “It’s more important that you’re connecting with the audience, making eye contact with the audience, and [having] a true conversation with the audience.”

She no longer uses notes at all—she just memorizes the opening and closing lines, as mentioned—but reaching that comfort level takes practice. If you’re still working up to that and need your notes, she says, go with bullet points. They’ll help you stay on track without tempting you to read everything from the page.

Notes can also block your face or torso, or draw your eyes down as you’re reading, says Nathan. So if you plan to bring some, try folding your paper or using index cards with just those few bullet points to serve as a reference.

11. Make Eye Contact

You’ve surely heard it before, but eye contact is key in public speaking. It helps you connect with the audience, Lee says, and it’s most effective when you focus on one person at a time. “When you are giving a speech, you should always sound like you are delivering to a single individual rather than speaking to the masses,” she says. “Direct eye contact with one person then moving to another is an effective way to do that.”

12. Use Pauses

“A lot of times people speak really fast. Their mind is racing and they want to make a good impression,” says Jennifer Sukola , a Muse career coach and human resources professional. “People tend to want to rush through and get it over with,” especially when they’re nervous. It’s something you might get feedback about or pick up on if you record yourself.

One of Sukola’s biggest tips for public speaking—using pauses—can help with overall speed as well as pacing. You can use pauses strategically, inserting them right after important points to let them sink in or right before to allow you to gather your thoughts and get the audience’s attention for what you’re about to say.

Sukola likes to follow a structure where she makes a point, pauses, provides support for that point and recaps, pauses again, makes a related point, etc. “If you follow that outline and pause in conjunction with the points you’re making,” she says, “the audience has a chance to let that simmer, to let your points settle and think through [them].”

13. Repeat Yourself

Remember that the people listening to you talk live can’t rewind to catch that important thing you just said or flip back a few pages to find that crucial point you made earlier the way they could if they were watching a video or reading a book.

So help them out by repeating the thesis or main takeaway of your talk, says Nathan. In his own talks, he might repeat that take-home line six or eight times. The repetition ensures that everyone hears it, realizes it’s important, and can process it and let it sink in.

“It’s got to be short and punchy,” says Nathan, and you can accentuate it with pauses before or after you say it. If you have slides, you might also want to put it up there once or twice. It’s like the chorus of a song, Nathan explains. It’s catchy and it’s the first thing someone will be able to repeat back to you.

14. Let Some Questions Go

You can do a whole lot of planning, but the truth is that you can’t anticipate everything, including questions that might come up. Goodfellow stresses that it’s okay to say, “That’s a great question, let me get back to you on that.” In fact, that’s far better than stammering through and making something up.

15. Keep Talking

Lee may now be an award-winning speaker who travels all over the world to give talks and feels comfortable ditching the notes, but even she still freezes and forgets her speech sometimes. You have to just keep talking until you find your way back.

“Get away from that mentality that you have to be perfect. It’s okay if you forget,” she says. “You learn to start to fill in the gaps. Start to speak until you remember. No one in the audience knows you forgot your speech,” she adds. “What you are feeling inside is not as apparent as you think it is. If you keep that in mind and keep talking, eventually you’ll come back.”

And if your talk has a clear, simple structure, it’ll be easier to find your way back in.

16. Remember the Audience Is on Your Side

For many people, public speaking feels like one of the scariest things they could be called on to do, Lee says. They’re terrified of failing and think they’ll be humiliated and ostracized. But the people on the other side don’t want to see you mess up—they’re eager to hear what you have to say.

“If you remember that the audience wants you to do well, that they’re on your side, it’s a much easier process,” says Lee. Focus on what you’re giving to the audience—as if you were giving advice or telling a story to your best friend—rather than on yourself and how you appear.

17. Don’t Be So Hard on Yourself

Finally, remember that everyone gets nervous. Those executives many levels above you whose presence is making you sweat? They probably get nervous when they speak, too, Goodfellow points out. “Give yourself a little bit of grace,” she says, and do the best that you can.

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Tips to give a great academic Conference Presentation

By charlesworth author services.

• Charlesworth Author Services
• 17 March, 2020
• Research Communication

Tips to give a great academic C onference Presentation

One key part of academic development is developing the skills to give great conference presentations. These are skills that can be learned; although some people are naturally talented public speakers, you can develop and train yourself to be better at presenting your work and ideas. Your ability to present confidently and effectively will be a key transferrable skill in your professional development.

One of the most important skills you can learn as an early-career researcher is how to give an effective research talk, lecture, or presentation in front of an audience. At some point, every academic has to learn how to do this; the earlier, the better.

Most working university academics have to give student lectures on an almost daily basis.

Standing up in front of a room full of people is a very nerve-wracking experience. Remember: it’s completely normal to be nervous about putting yourself and your work on show in front of others.

Learning the skills required to give effective talks and presentations is key to academic success. Preparation is key:

·       Planning for your presentations will ensure you are able to control your nerves and do a good job.

·       How you manage yourself during your talks also makes the difference between success and failure.

·       People form impressions very fast and usually these stick.

·       Follow our guidelines, tips, and tricks to ensure that you do the best job possible when presenting your work in front of an audience.

If you don’t feel you have a natural gift for public speaking, you might use that as an excuse not to keep working at it. But what most successful speakers will tell you is that natural talent only takes you so far. The key here? Practice, practice and more practice . And keep it simple. Many of the best speakers have worked hard at mastering the skill. They approach public speaking as a craft that can be honed through dedicated persistence.

What techniques can I use to improve my public speaking?

Here are some suggestions we have, based on our experience running workshops and giving presentations, that you can use to improve your skills. These will work whether:

·       you’re giving a big presentation at an international conference

·       you’re giving a talk within your own university

·       you’re teaching students, or

·       you’re presenting your research as part of a job interview

These techniques can work and help you to improve: practice makes perfect, after all.

1. Think about the reasons for your presentation

Why are you speaking, and why is your audience there to listen? Are you trying to educate them, persuade them to take action or simply connect with them? If you know your goal, you can choose engagement tactics to help achieve it. Academic researchers will, most often, be writing to get across the results of a new study: so be clear about your goal. You’Il want to educate and inform your audience members while demonstrating your expertise and commitment to a specific industry.

2. Rehearse: Practice makes perfect, especially in a second language

Did you know that Steve Jobs, one of the founders of Apple Computers, used to practise all his speeches? He’d think over each movement and word: this kind of work can pay off! Cast a spell over your audience with a great, well-rehearsed talk.

Indeed, if you put the time in and rehearse your talks you’ll be a lot more comfortable and more likely to achieve your goals. What about time, though? Some academic speakers literally make a script, practise that script again and again until it feels natural and seems natural to the audience. Is this worthwhile? Here’s a good rule of thumb: If an opportunity is low-stakes, spend less time on it. If it’s high-stakes, carve out the time on your calendar to practise until you get it right. You don’t want to walk into that next major academic conference to give a keynote speech and just ‘see how it goes’.

A key tip for success when giving talks is Organisation: how to identify the key message of your presentation to ensure that your audience remembers you and walks away thinking ‘Wow! That was a really interesting talk’. What sorts of content do you need for a time-limited conference presentation? How many slides should you use for a 15-minute talk and what sorts of things need to be included? Content, presentation, and structure are some of the keys to delivering an effective talk.

3. Put on a show and don’t let your slides take centre stage

Truly great speeches live in the intersection of education and theatre. What theatrical elements can you inject into your presentation to make it memorable? For example, even if you practise until you can give the speech in your sleep, still leave room for improvisation on stage. Your presentation will sound more natural.

Don’t fall into the ‘ death by Powerpoint ’ trap. We’ve all attended talks where the slides are bad, hard to read, poorly constructed, distracting, or just plain terrible. We’ll teach you how to easily design and create effective slides that sell your message and are engaging and interesting for your audience. Why not consider infographics or a conference poster as eye-catching alternatives? Our services can help you develop, design, and produce alternatives.

Nerves are normal; we’ll teach you some tricks to overcome stagefright so that you appear confident and self-assured in front of your audience. We’ll also show you how practising some parts of your presentation is a must to ensure success while improvisation in other places can also be good to ensure engagement with your audience.

Nobody has ever been truly inspired by a slide deck. Instead, your presentation should rely on your words, i.e. the story you’re telling. But if your presentation must include slides, prepare them after writing your speech. You might find that visual elements won’t improve your presentation after all. Plus, using a slide deck as a crutch could be a colossal mistake as technology can fail! We’ve all attended talks where the speaker has to spend loads of time at the start fiddling with the projector and trying to transfer their slides across to the ‘home’ computer. Try to get to your venue earlier and make sure your slides work well when projected onto a screen! (not just the screen of your computer).

Some people have a natural talent for public speaking. But for the rest of us, it takes practice and smart tactics to become effective and memorable speakers.

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What It Takes to Give a Great Presentation

• Carmine Gallo

Five tips to set yourself apart.

Never underestimate the power of great communication. It can help you land the job of your dreams, attract investors to back your idea, or elevate your stature within your organization. But while there are plenty of good speakers in the world, you can set yourself apart out by being the person who can deliver something great over and over. Here are a few tips for business professionals who want to move from being good speakers to great ones: be concise (the fewer words, the better); never use bullet points (photos and images paired together are more memorable); don’t underestimate the power of your voice (raise and lower it for emphasis); give your audience something extra (unexpected moments will grab their attention); rehearse (the best speakers are the best because they practice — a lot).

I was sitting across the table from a Silicon Valley CEO who had pioneered a technology that touches many of our lives — the flash memory that stores data on smartphones, digital cameras, and computers. He was a frequent guest on CNBC and had been delivering business presentations for at least 20 years before we met. And yet, the CEO wanted to sharpen his public speaking skills.

• Carmine Gallo is a Harvard University instructor, keynote speaker, and author of 10 books translated into 40 languages. Gallo is the author of The Bezos Blueprint: Communication Secrets of the World’s Greatest Salesman  (St. Martin’s Press).

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How to Master the Art of the Impromptu Speech: 13 Practical Tips

• The Speaker Lab
• August 14, 2024

Table of Contents

Impromptu speeches can strike fear into the hearts of even the most seasoned speakers. The thought of standing up in front of a crowd with little to no preparation is enough to make your palms sweat and your heart race. But here’s the thing: with the right mindset and a few key strategies, you can absolutely crush your next impromptu speech.

Whether you’re speaking at a meeting, a wedding, or any other unexpected occasion, our pro tips will help you organize your thoughts, engage your audience, and speak with confidence. So, let’s dive in and discover how you can become an impromptu speaking rockstar!

What Is an Impromptu Speech?

If you’ve ever been asked to speak at an event without much notice, you know the feeling of panic that can set in. Suddenly, you’re expected to come up with something insightful and engaging to say in front of a crowd—with little to no time to prepare. This, my friend, is the dreaded impromptu speech.

But here’s the thing: impromptu speeches are a part of life. Whether it’s a toast at a wedding , a few words at a company meeting, or a class assignment, there will be times when you need to speak off-the-cuff. And while it can be nerve-wracking, mastering the art of impromptu speaking is a valuable skill that can serve you well in both your personal and professional life.

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Impromptu Speech Definition

So, what exactly is an impromptu speech? Simply put, it’s a speech that you have to make without much or any time to prepare. You might be given a topic on the spot, or you might have to come up with one yourself. Either way, you don’t have the luxury of crafting a carefully-written script or rehearsing your delivery.

Examples of an Impromptu Speech

Impromptu speeches can take many forms, from lighthearted toasts to serious discussions. In school, teachers might use impromptu speeches as homework assignments to help students develop communication skills and prepare for real-life situations. These speeches can be based on a wide range of prompts, from current events to celebrities to sports.

In the world of competitive public speaking, impromptu is a popular event. Participants have just a few minutes to select a topic, brainstorm ideas, outline their speech, and deliver it—all without the aid of notes. These speeches often follow a standard structure, with an introduction, body, and conclusion, and can be either serious or humorous in tone.

However, impromptu speeches aren’t just for students and competitors. In our daily lives, we might be called upon to say a few words at a birthday party, give a quick update at a meeting, or even deliver a eulogy at a funeral. The key is to be prepared for these moments, so you can speak with clarity and purpose—even when you don’t have time to prepare.

Tips for Delivering an Effective Impromptu Speech

So, you need to give an impromptu speech. Maybe it’s at a wedding, or a company meeting, or even a class assignment. Whatever the occasion, the prospect of standing up and speaking off-the-cuff can be intimidating. But fear not. With a few key strategies, you can learn to deliver effective impromptu speeches with confidence and ease.

Focus on What You Already Know

When you’re given an impromptu speech topic, it’s tempting to try to come up with something entirely new and original. But the trick is to not overthink it; you don’t have to reinvent the wheel. Instead, focus on what you already know. Draw on your own experiences, knowledge, and opinions to craft a speech that feels authentic and genuine.

For example, if you’re asked to speak about a current event, think about how it relates to your own life or work. If you’re dealing with a more abstract topic, like “happiness” or “success,” consider what those concepts mean to you personally. By grounding your speech in your own perspective, you’ll be able to speak with authority and conviction.

Pretend You’re Having a Conversation

One of the biggest challenges of impromptu speaking is the pressure to perform. When you’re standing in front of a crowd, it’s easy to feel like you need to be polished and perfect. But here’s the thing: your audience doesn’t expect perfection. They just want to hear what you have to say.

So, instead of trying to deliver a flawless speech, pretend you’re having a conversation. Imagine you’re talking to a friend or colleague, and speak in a natural, conversational tone. Use simple language and short sentences, and don’t be afraid to pause or take a breath when you need to. By speaking like a human, rather than a robot, you’ll be able to connect with your audience on a more personal level.

Finish Early

When you’re giving an impromptu speech, it can be tempting to try to fill up all the allotted time. After all, you don’t want to seem unprepared or like you don’t have enough to say. But here’s a counterintuitive tip: it’s okay to finish early. In fact, finishing early can be a sign of confidence and clarity. If you’ve made your point and don’t have anything else to add, there’s no need to ramble on just for the sake of filling time. Instead, wrap up your speech with a strong conclusion and a clear call-to-action. Your audience will appreciate your brevity and your ability to get to the point.

Don’t Panic

Finally, the most important tip for delivering an effective impromptu speech is simply this: don’t panic. It’s normal to feel nervous or anxious when you’re asked to speak without preparation. But remember, your audience is on your side. They want you to succeed, and they’re not expecting perfection.

So take a deep breath, smile, and remind yourself that you’ve got this. Focus on your message, speak from the heart, and trust that your words will resonate with your listeners. With a little practice and a lot of self-confidence, you’ll be delivering killer impromptu speeches in no time.

Impromptu Speech Frameworks and Techniques

If you’re about to give an impromptu speech and have just a few minutes to prepare, don’t panic. There are some simple frameworks and techniques you can use to structure your thoughts quickly and deliver a coherent, engaging speech. Namely, there’s the diplomatic approach, the storytelling approach, and the 5 W’s framwork.

The Diplomatic Approach

One useful framework for impromptu speeches is the diplomatic approach. Start by discussing the advantages and disadvantages of the topic, then wrap up with a conclusion. This allows you to present a balanced perspective and speak for a longer time than some other frameworks. Just remember, it’s okay to pause and collect your thoughts if needed.

The Storytelling Approach

Another effective technique, especially for more informal events, is storytelling. Begin with a personal anecdote related to the topic (the small), expand to a broader group or national perspective (the medium), and conclude with the big picture implications (the large). This creates a natural flow and helps you connect with your audience.

The 5 W’s Framework

If you’re speaking about a specific event or person, try the 5 W’s framework:

• Who is involved
• What is the event or goal
• Where is it taking place
• When is it happening
• Why is it important

Following this structure provides instant organization to your impromptu speech. You can start with the context of who and end on the most impactful note of why it matters.

No matter what approach you use, the key with any impromptu speech is to avoid rambling or getting off track. Focus on one or two main points and support them with examples, anecdotes, or facts. And if you’re really in a bind, don’t be afraid to embrace the power of brevity. A shorter speech delivered with confidence is better than a long, meandering one.

Remember, the ability to speak informally with limited preparation time is an invaluable skill. Whether it’s a class assignment, a business meeting, or a social event, being able to think on your feet and communicate effectively will serve you well. With practice and these frameworks in mind, you’ll be ready to tackle any impromptu speaking occasion that comes your way.

Mastering the Art of Topic Selection

One of the most daunting aspects of an impromptu speech can be selecting a topic to speak about with little or no advance notice. But with a few strategies up your sleeve, you can confidently rise to the challenge and even have fun with it.

Consider Your Audience

First, consider your audience and the event itself. What subjects would be appropriate and engaging for that particular crowd and occasion? If you’re at a business conference, topics related to your industry, current market trends, or professional development would be suitable. At a wedding, you might speak about relationships, love, or personal growth.

Work with What You Already Know

Next, think about your own experiences, knowledge, and passions. You’ll always speak more naturally and engagingly about a topic you genuinely care about or have firsthand insights on. Perhaps you have a unique perspective on a current event, a lesson you learned from a challenge you overcame, or an area of expertise from your studies or career. Don’t be afraid to draw from your own life and share your story.

If you’re really stumped, try a brainstorming technique like mind mapping. Jot down the first word or phrase that comes to mind, then branch out with related ideas and see where it takes you.

Make Your Impromptu Speech Unique

Another tip: embrace the element of surprise. An unexpected or even quirky topic can be memorable and help you stand out. Just be sure to keep it appropriate for the audience and event. For example, you could speak about what we can learn from children’s books or how your favorite hobby relates to success in life.

Ultimately, the best impromptu speech topic is one that you can speak about sincerely, passionately, and from a place of knowledge or experience. Trust your instincts, don’t overthink it, and remember—the speech itself is what matters most. With practice and an open mind, you’ll soon be a pro at thinking on your feet and crafting a compelling speech on the fly.

Impromptu Speaking in Various Everyday Settings

Impromptu speeches can pop up when you least expect them. Whether you’re in a business meeting, at a speaking event, or even back in graduate school, being able to think on your feet and speak off-the-cuff is a valuable skill.

In the business world, impromptu speaking often comes into play during meetings. You might be called upon to give an update on a project or weigh in on a decision. In this case, the ability to organize your thoughts quickly and articulate them clearly can make a big impression on your colleagues and superiors.

At speaking events, you may find yourself fielding questions from the audience or even being asked to fill in for a speaker who couldn’t make it. Being prepared for these impromptu moments can help you seize opportunities to showcase your expertise and connect with potential clients.

Even in academic settings like graduate school or business school, impromptu speaking skills come in handy. You might be asked to lead a discussion or debate a point in class. The more comfortable you are thinking and speaking on the spot, the more you’ll be able to contribute and make the most of your education.

The key in all these situations is to stay calm, focus on what you know, and structure your thoughts in a clear, logical way. With practice, you’ll be able to handle any impromptu speaking scenario with confidence and poise.

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Developing Your Impromptu Speaking Skills

So how do you get better at impromptu speaking? The short answer is practice. In addition, there are several specific things you can do to hone your skills.

Practice Communication and Quick Thinking

First, work on your general communication skills. The better you are at expressing yourself clearly and concisely, the easier it will be to do so on the spot. Consider joining a group like Toastmasters to get regular practice speaking in front of others.

Next, make a habit of practicing quick thinking. This could mean participating in improv classes or even just challenging yourself to come up with a short speech on a random topic in a limited amount of time. The more you practice thinking on your feet, the more natural it will become.

Stay Informed

Another helpful exercise is to stay informed on a wide range of topics. The more knowledge you have to draw upon, the easier it will be to formulate thoughts and opinions on the fly. Make a point to read widely, watch the news, and engage in discussions on various subjects.

Seek Opportunities to Improve

Finally, don’t be afraid to embrace the discomfort of impromptu speaking. It’s normal to feel nervous or put on the spot. But the more you put yourself in those situations, the more comfortable you’ll become. Over time, you’ll start to see impromptu speaking not as a source of anxiety, but as an opportunity to share your ideas and make an impact.

With dedication and practice, you can turn impromptu speaking into a strength—a skill that will serve you well in all areas of life. It may not happen overnight, but if you commit to developing this ability, you’ll be amazed at how far it can take you. From the boardroom to the stage, the power to speak with confidence at a moment’s notice is one that will open doors and create opportunities you never imagined.

FAQs in Relation to Impromptu Speech

What are the 3 parts of impromptu speech.

An intro that grabs attention, a body with your main points, and a crisp conclusion that ties everything together.

What is an example of an impromptu?

Giving a sudden thank-you speech at work when awarded unexpectedly counts as an impromptu.

How do you prepare for impromptu speaking?

Brush up on current topics. Practice thinking on your feet. Stay calm and collected no matter what comes up.

How to do a 2 minute impromptu speech?

Pick one idea. Support it with two strong points. Wrap it up clearly. Keep eye contact and breathe.

Impromptu speeches don’t have to be a source of anxiety. By focusing on what you already know, pretending you’re having a conversation, and using simple frameworks, you can deliver an engaging and effective speech on the fly. Remember, the key is to stay calm, be yourself, and let your passion for the topic shine through. With practice and experience, you’ll become more and more comfortable with impromptu speaking until it feels like second nature. So, the next time you’re called upon to give an impromptu speech, take a deep breath, smile, and know that you’ve got this. You have the skills and the confidence to captivate your audience and leave a lasting impression.

• Last Updated: August 6, 2024

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How to Speak Confidently in Public

Last Updated: July 15, 2024 Fact Checked

This article was co-authored by Deb DiSandro . Deb DiSandro is the Owner of Speak Up On Purpose, an organization dedicated to improving and teaching public speaking. Deb has over 30 years of experience as a national speaker and has presented at the Erma Bombeck Writer’s Conference and the National Society of Newspaper Columnists. She was awarded the National Speakers Association Member of the Year 2007 and has been published in Writer's Digest, Daily Herald, Women's Day, and Better Homes & Gardens. There are 14 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 790,784 times.

Speaking in public is a fear for a lot of people, whether it's giving a speech, a toast at your friend's wedding, or being called on in class. Fortunately, you can make speaking in public less anxiety inducing by following some of these types. It may never be your favorite thing, but you'll be far less likely to throw up in front of your audience.

Preparing to Speak

• Preparation is key. Take your time when you are planning your speech to make sure that it flows naturally and logically. You'll also need to make sure that you know how you're coming across while giving the speech and heighten your good qualities while downplaying the less good qualities.
• Even if public speaking is something like having to answer a question in class, you will still need to make sure that you know your subject. This can help you feel and present as more confident, which will make a good impression on your listeners.

• Speak from your diaphragm. This will help you to project clearly and loudly so that your audience can hear you without seeming like you're straining or shouting. As an exercise, stand up straight and put your hand on your abdomen. Breathe in, and breathe out. Count to 5 on a breath and then 10 on a breath. You'll feel your abdomen start to relax. You want to be breathing and speaking from that relaxed state.
• Modulate your tone. Figure out what the pitch of your voice is. Too high? Too low? Going into registers only dogs can hear? Relaxing, standing in a comfortable (but upright) position and breathing properly will help you find a more comfortable and more pleasant tone.
• Avoid throat breathing and upper chest breathing, as these both can add to your anxiety and tighten up your throat. In consequence, your voice will sound more strained and uncomfortable.
• Chewing gum for a few minutes before giving a speech will increase blood flow to your brain, making it easier to focus and concentrate. Opt for a sugar-free variety so you don't create a spike in your blood sugar, and be sure to spit it out before you give your speech. [2] X Trustworthy Source PubMed Central Journal archive from the U.S. National Institutes of Health Go to source

• Try to speak more slowly and more carefully than a typical conversational tone. Make sure that you allow for pauses between different ideas, or especially important themes, so that your audience has time to understand and reflect on what you just said.
• Practice proper articulation and pronunciation. Articulation is when you're pronouncing sounds. Focus especially on enunciating these sounds: b, d, g, dz (j in jelly), p, t, k, ts, (ch in chilly). For pronunciation, you want to make sure you know how to pronounce all your words and that you've practiced pronouncing the more difficult ones.
• Eliminate the 'um's and placeholder words such as "like." When public speaking, these words make you sound as if you don't know what you're talking about. If you need to gather your thoughts, you can always pause — doing so will appear deliberate.

• To give a speech, you'll need to either have some sort of note cards or outline. Or you can do it from memory, if that is something that you do well (don't try this if you aren't super confident you can do it).
• You don't need to write down every single thing on your note cards (leave a little room for improvisation), although it can be helpful to make notes of things like "pause after this information" or "remember to breathe" so that you actually remember to do those things.

• Write out your speech over and over. This method helps you to remember the speech. The more you write it out, the easier it will be to recall it. Once you've written it multiple times, test yourself on how well you remember it. If there were parts you couldn't remember, write those specific parts over and over again.
• Break your speech down into smaller parts and memorize each of those parts. It is really hard to memorize an entire speech in one go. The best thing to do is memorize it in small chunks (start with each bullet point, and then move up to memorizing your 3 different main points, etc.).
• Practice your speech as you walk through your home. Begin in the entryway and recite your introduction. Move to the next room as you begin the body of your speech. Continue moving through your home as you progress through your speech. Then, do it all over again. Moving into each room will remind you of the part of your speech that corresponds with that area, helping you to memorize the words.
• Use the loci method. Break down your speech into paragraphs or bullet points. Visualize a picture for each bullet point (like imagining a Harry Potter if you're talking about J.K. Rowling's influence on children's literature). Determine a location for each of the points (like Hogwarts for Rowling, a meadow for Stephenie Meyer, etc.). Now you'll progress through the locations (you fly on a broomstick from Hogwarts to the meadow, for example). If you have multiple things to say about each specific point, then put them in specific places around the location (like a point about Harry Potter's popularity in the Main Hall, or the effect she had on revamping the genre in the Quidditch field).

• Before you give your speech, interview 3-5 people who will be in the audience, if possible. This works best if you will be speaking to a specific association or group. Ask if there are any buzzwords relating to their industry or group that you can incorporate into your speech.
• Humor is a great way to loosen yourself and your audience up. There's usually a type of humor that fits most public speaking situations (but not always!). It's good to start off with a little humor to lighten the atmosphere and give the impression of confidence. Telling a funny (and true) story can be a good way to do this.
• Figure out what it is you're trying to get across to the audience. Are you trying to give them new information? Rehash old information? Are you trying to persuade them to do something? This will help you focus your speaking around the main point that you want to get across.

• Try to visit the space you'll be speaking in and practice there. This will give you greater confidence because you're more familiar with the area.
• Video your practicing and find your strengths and weaknesses. Although it can be daunting to watch yourself on video, it's a great way to see where your strengths and weaknesses are. You'll notice what your nervous physical tics are (shifting from foot to foot, running your hands through your hair) and you can work on eliminating them or keeping them to a minimum.

Honing Your Message

• An informative speech's main purpose is to give facts, details, and examples. Even if you are trying to persuade your audience, it is still about the basic facts and information.
• A persuasive speech is all about persuading your audience. You will employ facts, but also emotion, logic, your own experiences, etc.
• The purpose of an entertaining speech fulfills a social need, but often uses some of the aspects of an informative speech (like a wedding toast, or an acceptance speech). [8] X Research source

• Start your speech by giving your main, overarching idea, and the 3 (or so) main points you have to support and elaborate on it. Your audience is going to remember your opening and your closing better than they remember any other part of the speech.
• Aim to connect with your audience and comment about them in your opener. Keep in mind that the speech is about benefiting your audience, not about you.
• Open it in a way that gets your audience's attention right off the bat. This means offering up a surprising fact or statistic, or asking a question and blowing your audience's preconceptions out of the water.

• Have one overarching idea. Ask yourself what are you trying to get across to the audience? What do you want them to take away from your speech? Why should they agree with what you're saying? For example: if you are giving a lecture on national trends in literature, consider why your audience should care. You don't want to just spit facts out at your audience.
• You'll need several main points that back up your overarching idea or point. The best number is usual 3 main points. For example: If your overarching idea is that national children's literature is becoming more diverse, have 1 point showing the new trends, have a second point showing the reception of this new diversity by the public, and a third point talk about why this new diverse children's fiction matters.

• Use striking adverbs and adjectives. You want to enliven your speech and your audience. For example: instead of "Children's literature offers a range of diverse perspectives" say "Children's literature offers a new range of exciting and diverse perspectives."
• However, avoid overusing adverbs and adjectives. It's often better to choose a concrete verb, like trudged, than to use and adverb and a verb together, such as “walked slowly.” When using adjectives, ensure they support the noun. It's more impactful to say the man's skin was as worn as leather than to say he was an old man.
• Use images that make your audience sit up and take notice. Winston Churchill used the phrase "the iron curtain" to describe the secrecy of the Soviet Union. Striking images linger in your audience's consciousness (as seen by the fact "the iron curtain" has become a household phrase).
• Repetition is also a great way to remind your audience why your speech is important (think of Martin Luther King Jr.'s "I had a dream..." speech). It hammers home your points and makes it so they can't forget the overarching theme.

• Use short sentences and short phrases. These can be used for great dramatic effect. For example the phrase "never again." It is short and to the point and packs a powerful punch.
• Keep in mind that you should vary the sentence lengths, rather than only using short sentences. Your speech will flow better if there is variety in it. And, rambling sentences can be useful if they have a purpose, such as expressing a stressful situation you encountered.
• You can also use short, pithy quotes. Lots of famous people have said funny, or powerful statements in a very short amount of space. You can Try to make your own or utilize ones that are already in place. For example: Franklin D. Roosevelt said "Be sincere; be brief; be seated."

Speaking in Public

• Rid yourself of adrenaline by doing a few jumping jacks, lifting your hands above your head, or clenching and unclenching your hands several times. Take 3 deep, slow breaths. This will clear your system and get you ready to breathe properly during the speech.
• Stand confidently in a relaxed and upright posture, with your feet shoulder-width apart. This will trick your brain into thinking that you're confident and make it easier to give the speech.

• Smile even if you feel like hurling (especially if you feeling like hurling). This will help trick your brain into feeling confident and at ease.

• Tell a story. Part of your performance is giving the speech or speaking like you're telling a story. People love stories and it will make it easier for them to connect with you, even if you're talking about something factually based. use your overarching theme or subject as the basis of the story. Why should the audience care about your topic? What's the point? [15] X Trustworthy Source Harvard Business Review Online and print journal covering topics related to business management practices Go to source
• Try to have a balance between your rehearsed speech and some spontaneity. People don't want to sit there and watch you mumble through your note cards. It's a good idea to give yourself space to expand on your subject free of the note cards and to add a few side stories to give interest.
• Use your hands to help you make points. You don't want to be flailing about onstage, but neither do you want to be standing stock still while you talk. It's good to use controlled gestures to make points as you speak.
• Vary your voice while you're speaking. Your audience will be asleep in 10 seconds flat if you only speak in one long monotone. Get excited about your subject and show that in your inflections.

• Look at your audience. Mentally split your room up into sections and make eye contact with one person in each section on a rotational basis.
• If you have time, ask your audience questions during your speech. You could open up each different section of your speech with questions that people can answer before you show them your information. It will make them feel as if they are part of your speech. Keep in mind that this could be distracting, though, so you may want to stick with rhetorical questions.

• Take a drink of water if you find yourself whipping through your speech. It will help give your audience a second to catch up and it will let you take a moment to slow down.
• If you do have a friend or family member in the audience, arrange a signal with them so they can let you know if you're going too fast. Glance their way occasionally throughout your speech so that you know you're on track.

• Make sure that your audience knows why this subject is important and why they should have this information. If you can, end with a call to action. For example: if you're giving a speech about the importance of art classes in schools, end by giving your audience something that they can do about the fact that art electives are being cut.
• End with a story that illustrates your main point. Again, people like stories. Give a story of a way this information benefited someone, or the dangers of not having this information, or how it specifically relates to your audience (people are more interested when things are about them).

Sample Persuasive Speeches

Sample Informational Speeches

Expert Q&A

• Listen and watch great public speakers and try to analyze what is it that makes them successful. Thanks Helpful 0 Not Helpful 0
• Don't be embarrassed by your faults. Demosthenes was a prominent orator in ancient Athens even though he suffered from speech impediments. A good public speaker can overcome these difficulties. Thanks Helpful 0 Not Helpful 0
• If you truly believe in the message you are delivering, your confidence will shine through. Thanks Helpful 0 Not Helpful 0

• Watch what you eat before you're about to do public speaking. Dairy products and highly sugary products can make it difficult to speak, because of the phlegm they generate in your throat. Likewise, highly smelly goods (like garlic or fish) should be avoided so you don't asphyxiate your audience. Thanks Helpful 61 Not Helpful 4

You Might Also Like

• ↑ https://crln.acrl.org/index.php/crlnews/article/view/19102/22119
• ↑ https://www.ncbi.nlm.nih.gov/pmc/articles/PMC4449949/
• ↑ https://www.purdueglobal.edu/blog/student-life/public-speaking-tips/
• ↑ https://openpress.usask.ca/rcm200/chapter/types-of-speeches/
• ↑ https://professional.dce.harvard.edu/blog/10-tips-for-improving-your-public-speaking-skills/
• ↑ https://open.lib.umn.edu/publicspeaking/chapter/18-1-understanding-entertaining-speeches/
• ↑ https://www.comm.pitt.edu/structuring-speech
• ↑ https://open.lib.umn.edu/publicspeaking/chapter/13-2-using-language-effectively/
• ↑ https://www.apa.org/monitor/2017/02/tips-speaking
• ↑ https://www.comm.pitt.edu/speech-anxiety
• ↑ https://www.canr.msu.edu/news/speaking_with_confidence_go_ahead_and_smile
• ↑ https://adaa.org/understanding-anxiety/social-anxiety-disorder/treatment/conquering-stage-fright
• ↑ http://hbr.org/2013/06/how-to-give-a-killer-presentation/ar/1
• ↑ http://www.psychologytoday.com/blog/quiet-the-power-introverts/201107/10-public-speaking-tips-introverts

About This Article

To speak confidently in public, prepare a topic and outline, memorize it, and stick to it. Keep the outline brief and to the point so it’s easy for you to remember and for your audience to follow. To make sure your audience will be able to hear you, practice speaking with your diaphragm so you speak more loudly and clearly. Then, practice speaking very slowly and enunciating so it is easier for people to understand you. For more tips on preparing for and giving public speeches with less anxiety, read on! Did this summary help you? Yes No

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38 Top Opening and Closing Remarks for Meetings

By: Grace He | Updated: March 18, 2024

You found our list of opening and closing remarks for meetings .

Opening and closing remarks for meetings are statements that introduce and wrap up workplace get-togethers. The purpose of these remarks is to set the tone of the subject matter and summarize topics covered during the meeting. Examples of opening and closing remarks for meetings include quick welcomes to attendees, announcements explaining the reason for the meeting, and conclusions that wrap up the content covered.

Utilizing opening and closing remarks is among the top public speaking tips for employees . You can use conference jokes or conference quotes as your opening or closing remarks. These icebreaker jokes are a great addition to your conference agenda .

This list includes:

• short opening remarks for a meeting
• opening remarks for a virtual meeting
• chairman opening remarks in a meeting
• opening remarks for a seminar
• sample closing remarks for a meeting
• sample closing remarks for an event
• simple closing remarks

Here we go!

Short opening remarks for a meeting

• Welcome, everyone. Thank you for taking the time to attend our meeting this morning. This meeting will address some announcements we think you will find interesting. We have a lot to cover, so we will get started without further ado.
• Good morning, folks. We appreciate you blocking out your calendar so we can discuss some important topics with you. We promise to get through this as quickly as possible so you can get back to your day.
• Hey, everyone! Great to see so many shining faces in the room, especially for the early hour! Apologies for calling this meeting on such short notice. We have some significant announcements to make, so we will get right to it.
• Hi, team. Thank you for making an effort to be here today. Some serious developments occurred over the weekend, and we wanted to inform you of the details before you heard any worrisome rumors. Here is everything we can tell you so far.
• Hello, all! Glad you could make it on such short notice. We have some exciting news to share, and we just could not wait to spill the beans! Rather than wasting any time, we can get right to the good stuff.
• Good afternoon. Thanks for making time to be here today. As you know, we hit some important milestones this week. We thought sharing the success and discussing what comes next would be helpful. Away we go!
• Greetings, everybody! Here we are at another super exciting monthly meeting, our chance to share the highs and lows we all have been through since the last time we met. Would anyone like to get things started for us?
• Well, hey there! It has been a long time since our last meeting. We have all been quite busy, as you know. We have a lot to catch up on, so how about we jump right in and get started?

Opening remarks for a virtual meeting

• Good morning to everyone on our video call today. We have participants joining today from locations all over the world. Before we get started, we would like to take a moment to share our appreciation for everyone lining up their schedules across the time zones in this way. We understand how difficult it was to coordinate this meeting so all major stakeholders could attend. We promise to make it worth your while. If anyone on the call knows of a colleague who cannot attend, please feel free to share our discussion with them when you can. You should have a meeting deck in your email to help you follow along. Feel free to open it, and we will get started.
• Cyberteam: Assemble! Cheers to our remote crew, tuning in from the various workspaces around town and throughout the country. It is truly incredible that technology allows us to get together, even if only in digital form. You may have heard about some developments across several departments. We will address those topics and field any questions or concerns you may have. We will also discuss future developments in as much detail as possible. Much of what we will cover is still in the works, so we do not have as much information for you as we would like. However, we promise to do our best to get you up to speed and keep you informed as we learn more.
• Good afternoon, team. You may have seen the email announcing our new project calendar. This timeline includes tasks spanning multiple teams, so we have a coordinated effort. We wanted to get everyone on a call to brainstorm ways to approach our rollout of various tasks. Depending on the needs, you may find your name on multiple lists, or you may not appear on any lists. Our hope is to distribute the work as fairly as possible among the team to minimize potential overload. Because you are the players involved, we want you to have a say in how we assemble the list.
• Hello, everyone. Thank you for firing up your cameras and getting online this morning. We have a few special announcements to go over as well as updates on items we left in limbo during our last meeting. We also have a special guest joining us today. This guest speaker has information about making the most of your remote work experience. I know we have discussed workplace wellness in the past, and I thought we should hear from an expert on the subject. They will hop on for the last 30 minutes, which gives us the first 30 minutes to cover everything else. I will dive right in so we can have time for Q&A before our guest appears.
• Hey, crew! We have gotten away from our meeting schedule as of late, and for a good reason. Great job on catching up on the backlog! Now that we are ahead of the curve again, I would like us to pick back up on our semi-monthly schedule to stay informed in a more unified setting. I think it is also a good idea for us to see one another’s shining faces every so often so we can remember what we all look like! More sincerely, our remote team needs face-to-face interaction, which is what these meetings are all about. I will put new items on our calendars to keep us on track through the end of the year.

Chairman opening remarks in a meeting

• I am pleased to be speaking to all of you today. As the leader of this board, it is my duty to bring us together when necessary. This task can be challenging, considering our other obligations. I would like us to take this opportunity to review developments that occurred since our last meeting and cover several lingering action items.
• Good morning, fellow board members. It is a privilege to address you all this afternoon for such a fortunate occasion. It is not often that the board has the opportunity to honor the accomplishments of its own members. Today, we will celebrate the successes of a long-standing trustee who has reached the pinnacle of personal and professional achievement. Before we start, please join me in welcoming our esteemed member with a round of applause.
• Thank you all for attending. As chairman, I would like to begin this meeting by reviewing the minutes from our last session before covering our new agenda. You all know how quickly the new corporate strategy is unfolding. We have a growing list of issues to address, so we should get started.
• I would like to extend a warm welcome to all in attendance today. As your newly appointed chairman, I think it best to begin this meeting by introducing myself and explaining my background before having each member do the same. Once introductions are complete, we will review the charter and attend to any new business.

Opening remarks for a seminar

• Welcome, everyone, and thank you for being with us today. For those who may not know, this seminar is our opportunity to share our latest developments and explain how this progress will lead us into our next phase. We have laid out a roadmap that puts us on solid footing the whole way through. We are eager to share the details and get your input on what improvements we can make. As key stakeholders in the business, your viewpoints count as much as anyone on the team. We hope you feel comfortable sharing your thoughts.
• There are few moments in which our group can assemble for a subject as important as improving our culture. We feel the need is critical enough to halt operations and bring us all together. This company remains dedicated to the well-being of every employee, but dedication means nothing without action. We have created a seminar-style meeting that presents information intended to help make the most of your experience in the workplace. This is your space, after all, and we will do all we can to create an enriching culture for all of us.
• I can think of few workplace developments less stressful than learning new software. Unfortunately, we have outgrown our old platform and have no choice but to move to a bigger and better model. After a great deal of deliberation, we have chosen a package that will make your current work much easier while also accommodating future growth. To get a head start on learning, we have put together this seminar with a representative from the software company. This speaker will provide an overview of the system and its functions before going into detail about how each feature fits in with our current system. Please feel free to ask questions and share your insight as we proceed.

Sample closing remarks for a meeting

• We have covered a lot of material in a short time. If you need more details, you can schedule one-on-one time with your supervisors, who will have additional information shortly. Please write down any questions that arise so you can get answers and feel settled about our next steps.
• I hope you enjoyed our brainstorming session. We are off to a great start and should have a great second meeting. I will add an item to the calendar to continue with our planning phase. If everyone will kindly send me their notes, then I will create a master folder we can all access. I will also email today’s meeting minutes out so we can create a living document as we go. More to come!
• As you can understand, this meeting is only a first step. We will continue business as usual until we receive further word about new developments. Once we know more about the acquisition, we will put together another meeting for updates. You may have questions and concerns before then, which you may discuss with your manager, of course. To avoid creating unnecessary anxiety, we would ask that you refrain from speculating on details we have yet to disclose. I appreciate your cooperation.
• I hope you can all agree that it is important for our team to spend quality time together outside of our usual tasks. These team building meetings are a perfect forum for showing off other sides of our personalities and connecting in fun and exciting ways. This meeting is the first of many! To ensure everyone feels a sense of ownership, I would like you all to send me your ideas for events we can include in future meetings. If you know of any games or icebreaker activities we should include, please send me a note or drop by my office to chat. The more input we have, the better variety of activities we can draw from.

Sample closing remarks for an event

• We hope you enjoyed attending our event as much as we enjoyed putting it together. As always, we are ready to assist our clients in any way possible. If you have concerns after you head out, please get in touch with your account manager or a supervisor and let us know how we can help. We truly appreciate serving you and cannot wait to see where we go together next. Thank you for coming!
• Thank you for coming to our get-together. We know breaking away from your busy day can be challenging, and we do not take it for granted. That said, it is always great to see our team come together for time away from the daily grind! We would not be able to do what we do without you. You are all integral to this organization’s success, and we are grateful to have you.
• We have come a long way since the last time we were all together. The organization has grown considerably, and we know more growth will come. We hope we have clarified what comes next for this company and how we intend to achieve our goals. The agenda may seem ambitious, but we have no doubt that the people in this room are the right people to make the effort successful. Thank you, as always, for your continued support and dedication to our cause. We hope to see you again next time.
• Before we all head out, I would like to thank everyone who showed up tonight. You really came through and made this event a smashing success! I would also like to give a shout-out to our event team, who put together everything from decorations to catering without falling behind on their daily tasks. This team is phenomenal, and the credit for such a winning event goes to them. Please join me in showing our appreciation for all they have done.

Simple closing remarks

• Thank you all for coming. Enjoy the rest of your day!
• This meeting went quicker than expected, so I will give you 30 minutes back.
• Apologies for this meeting taking longer than scheduled. I appreciate you taking the extra time needed to finish up.
• If you have any questions after the meeting, please feel free to come to my office.
• Anyone needing more information can reach out to the contacts listed on the calendar item for this meeting.
• We have much more to discuss, so I will schedule a follow-up meeting for a week from now.
• As you can see, we have some serious challenges ahead of us. But I know that our usual team spirit will help us rise to the occasion.
• This topic is highly sensitive, so we ask that you treat it with the proper discretion.
• As a thank-you for your time and attention, there are treats in the breakroom. Feel free to drop by and grab a few!
• You all put the “dream” in “dream team.” Thank you for your incredible effort and amazing output during such a demanding time!

Preparing opening and closing remarks will provide definitive starting and ending points for your meetings. You can set the tone while alerting attendees to the main topic as well as sharing a list of agenda items. These remarks also create an opportunity to open your meeting with a warm welcome and close on a note of gratitude and encouragement.

Next, read about virtual workshop ideas and virtual brainstorming ideas , and team meeting tips .

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FAQ: Opening and closing remarks for meetings

Here are answers to some frequently asked questions about opening and closing remarks for meetings.

What are opening and closing remarks for meetings?

Opening and closing remarks for meetings are introductions and conclusions that bring a sense of organization to your agenda. You can use opening remarks to announce the topic of your meeting, while closing remarks will provide a wrap-up and alert attendees to any follow-up meetings or actions needed.

Why are good opening and closing remarks important?

Good opening remarks are important because they set the tone for the meeting, set goalposts, and keep listeners engaged. Similarly, good closing statements summarize essential topics, establish goals for future sessions, and provide calls to action.

What are some good opening statements for meetings?

Some options for good opening remarks include quick reasons for the meeting and brief rundowns of topics you will cover. Choosing an opener that matches the tone of the topics you want to address is essential.

How do you create good closing remarks for meetings?

Preparing good closing remarks can be as simple as reiterating information already covered and assigning the next steps. Additionally, these remarks should leave meeting attendees with a sense of understanding and accomplishment. Examples of some good closing remarks include thank yous to workers for attending, confirmations of the following steps, and reminders of follow-up items.

Author: Grace He

People & Culture Director at teambuilding.com. Grace is the Director of People & Culture at teambuilding.com. She studied Industrial and Labor Relations at Cornell University, Information Science at East China Normal University and earned an MBA at Washington State University.

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People & Culture Director at teambuilding.com.

Grace is the Director of People & Culture at teambuilding.com. She studied Industrial and Labor Relations at Cornell University, Information Science at East China Normal University and earned an MBA at Washington State University.

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Welcome Speech for Meeting

Welcome speech generator for meeting.

When it comes to speeches , a lot of people, not only students but even employees and some employers, cringe or find the word scary. It does not have to be as long as you know what you are doing, how you are doing it, and what you are writing about. However, even with all that advice, there are still some people who do not want to be the center of making the speech and would want to find someone else to be able to do it. It goes without saying making a speech is the least worrisome thing you can do and you can present, especially if you know what you are talking about and what you are going to be presenting. If you know who your audience is, then making a speech is nothing short of a wonderful experience. 

As we all know, there are a lot of kinds of speeches, and one is  a welcome speech . When we hear a welcome speech, we think of something as easy as welcoming someone. But, it is not as easy as simply welcoming a person or a group of people to the place or to the event. Making a welcome speech has its own tips to get you started, and it has its own details that you need to look forward to in learning. So with that being said, here are your 10+ examples of a welcome speech for a meeting.

10+ Welcome Speech for Meeting Examples

1. welcome speech for governor meeting.

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2. Welcome Chairman’s Speech for Meeting

Size: 57 KB

3. Welcome Speech for Manager Meeting

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4. Welcome & Introduction Speech for Meeting

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5. Welcome Speech for University Meeting

Size: 269 KB

6. Welcome Speech for Remote Meeting

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7. Welcome Speech for Event Meeting

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8. Welcome Speech for Shareholders Meeting

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9. Welcome Speech for Meeting in PDF

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10. Welcome & Opening Speech for Meeting

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11. Welcome Speech for Bank Meeting

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What Is a Welcome Speech for a Meeting?

A welcome speech for a meeting is a kind of speech that is made useful to introduce , greet, and welcome important people or those who have higher influences in your company, group, or organization. This welcome speech caters to simply getting new people to be acquainted with the guests or the visitors. In addition to that, a welcome speech for a meeting is often only done when visitors like shareholders, managers, and governors are planning on attending an important event or an important meeting. 

The purpose of a welcome speech is to introduce to the public or to the crowd the names of the people present. It is to welcome them to the event and to be able for them to know who the rest of the people present are. In addition to that, the use of a welcome speech is to introduce the purpose of the meeting, for the people present and for the general public. 

How to Write a Welcome Speech for Meeting?

Making a speech may seem easy or difficult, depending on how you are going to look at it. But did you know that before you can make the speech, you have to write it down as well? If you think that is another difficult thing to do, think again. Here are some tips to help you get through that problem .

1. Remember to Take All Details into Account

The details of the welcome speech are basically the names of the people or the important people who are coming. This is the responsibility of the one who is assigned to make the welcome speech. Always make sure that all details needed are within your reach or that you already have them down as notes.

2. Write a Short Draft of Your Speech

Draft it out . It may sound as simple as that, and it really is, but to make a good welcome speech, one must at least learn to draft out what you need to say. Make sure that you know the theme, the people, the event, and the titles or the ranks of the important people, such as manager, the CEO, the president, etc.

3. Use Simple Words When Writing the Speech

If you think using difficult or unfamiliar jargon would impress your guests and audience, you may want to think again. Using jargon that is not familiar to everyone, in general, would only confuse them. Some may be able to understand it while others do not. To avoid this issue, it is best to use simple or commonly used words to write your speech. There are other ways to impress your guests, but using difficult words is not one of them.

4. Practice Pronouncing the Names of the Guests

Since this is a speech, the next best thing to do while you are also writing is to practice it out loud. Practice how you are going to say their names properly. Practicing helps by making you feel less nervous and less prone to forgetting the entire speech. In addition to that, by writing the names of your guests, you may also want to keep an eye on the spelling.

5. Revise If There Are Any Issues with It

Just as making the final output from the draft, it is always best to review, revise, and recheck if there are any issues you may have missed. Revising your work helps to maintain the flow of your speech.

What is a welcome speech for meeting?

A welcome speech is a kind of speech that anyone makes in order to welcome and introduce an important person to the company or an organization.

How do you write a good welcome speech for meeting?

To write a good welcome speech, all you have to do is to follow the steps found in the tips.

What should not be in a welcome speech?

A welcome speech is just a short speech to welcome people. What should not be in it is introducing every single person in the audience or writing a speech about you.

It goes without saying there is really nothing to fear when you are making or writing a speech. Writing a welcome speech is the easiest kind as all you have to do is to know who your honored guests are and the event you are going to be holding the speech in. In addition to that, writing a welcome speech only takes a few minutes especially when you already have a draft in mind. In this case, welcome speeches can be done by just about anyone: employees, students, teachers, and even employers. Anyone can write it; however, it takes good practice to write a very good welcome speech.

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How to start a meeting on a positive note with a welcome speech for meeting

Writing a concise welcome speech for meeting

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Takeaways from Fed Chair Powell’s speech at Jackson Hole

Federal Reserve Chairman Jerome Powell, left, speaks with Governor of the Bank of Canada Tiff Macklem outside of the Jackson Hole Economic Symposium at Jackson Lake Lodge in Grand Teton National Park near Moran, Wyo., on Aug. 23, 2024. (AP Photo/Amber Baesler)

Federal Reserve Chairman Jerome Powell, left, Governor of the Bank of Canada Tiff Macklem, center, and Governor of the Bank of England Andrew Bailey chat outside the Jackson Hole Economic Symposium at Jackson Lake Lodge in Grand Teton National Park near Moran, WY on Aug. 23, 2024. (AP Photo/Amber Baesler)

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WASHINGTON (AP) — Federal Reserve Chair Jerome Powell all but proclaimed victory in the fight against inflation and signaled that interest rate cuts are coming in a much-anticipated speech Friday in Jackson Hole, Wyoming.

Under Powell, the Fed raised its benchmark rate to the highest level in 23 years to subdue inflation that two years ago was running at the hottest pace in more than four decades. Inflation has come down steadily , and investors now expect the Fed to start cutting rates at its next meeting in September — an expectation that essentially got Powell’s endorsement Friday.

Powell declares victory over inflation

“My confidence has grown that inflation is on a sustainable path back to 2%,” Powell said in his keynote speech at the Fed’s annual economic conference in Jackson Hole.

He noted that inflation, according to the Fed’s preferred gauge, had fallen to 2.5% last from a peak of 7.1% two years ago. Measured by the better known consumer price index, inflation has dropped from a peak 9.1% in mid-2022 to 2.9% last month. Both are edging closer to the Fed’s 2% target.

Powell sounded confident that the Fed would achieve a so-called soft landing — containing inflation without causing a recession. “There is good reason to think that the economy will get back to 2% inflation while maintaining a strong labor market,’' he said.

Higher rates contributed to progress against inflation, as did the easing of supply chain bottlenecks and worker shortages that caused shipping delays and higher prices as the economy bounded back with unexpected strength from COVID-19 lockdowns.

Rate cuts are coming

Powell suggested Friday that rate cuts are all but inevitable. “The direction of travel is clear, and the timing and pace of rate cuts will depend on incoming data, the evolving outlook, and the balance of risks,” he said.

Last year, the Fed had predicted that it would trim rates three times this year. But the cuts kept getting pushed back as the progress against inflation faltered early in 2024 . Since then, the steady drop in inflation has resumed, giving the Fed more confidence that victory was in sight.

Fed misjudged inflation

Powell acknowledged that he and his Fed colleagues misjudged the inflationary threat when it emerged in early 2021. At the time, they expected the flareup of higher prices to be short-lived — the temporary consequence of pandemic-related supply chain disruptions. The pressure, they thought, would fade “fairly quickly without the need for a monetary policy response — in short, that the inflation would be transitory.’'

They weren’t alone in their optimism. “The good ship Transitory was a crowded one,’' Powell said, ”with most mainstream analysts and advanced-economy central bankers on board.’'

But the word “transitory″ came back to haunt the Fed as inflation proved more intractable than expected. It spread from goods that were subject to supply chain backlogs into services, where it is harder to dislodge without raising rates and risking severe economic pain in the form of layoffs and higher unemployment. The Fed proceeded to raise rates 11 times in 2022 and 2023.

Unpredictable economy leaves policymakers humble

Powell admitted that policymakers and economists have struggled to understand and respond to an economy that has been unpredictable since COVID-19 hit in early 2020. First, the pandemic shut down commerce and companies collectively slashed millions of jobs. Then the economy roared back with unexpected vigor, setting off inflationary pressures that been dormant since the early 1980s. When the Fed belated responded with aggressive rate hikes, economists predicted the hiring borrowing costs would cause a painful recession. But it didn’t.

“The limits of our knowledge — so clearly evident during the pandemic — demand humility and a questioning spirit focused on learnings lessons form the past and applying them flexibly to our current challenges,’' Powell said.

More From Forbes

How to give a great speech.

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Giving a speech

It's the season of speeches.

Every four years, Americans are treated to oratory by speakers of both parties who address their national party conventions. The purpose of such oratory is less to persuade than to fire up the attendees who will sally forth from their respective conventions determined to mobilize forces for their candidates up and down the ballot.

Some of the speeches are downright scary, while others are joyous and uplifting. Regardless, the focus on so many speeches in such a condensed period of time emphasizes the power of the spoken word.

As a former speechwriter turned executive coach, I have helped many women and men hone their messages. I want to share a few things I have learned, mainly through trial and error.

Know Your Audience

People want to hear what you say, but you need to do your homework before you can connect. Understand what the audience expects of you and tailor your remarks to resonate with their needs.

Netflix’s Best New Mystery Crime Show Has A Perfect 100% Critic Score

Apple iphone 16 pro: new design echoed in latest leak, will beyoncé perform at dnc’s final night conflicting reports after tmz says she’ll appear., acknowledge your limitations.

Many times, what a leader has to say is what they must say. That is, the situation is challenging and presents problems. A leader can only accomplish so much. Failure to acknowledge what you can do and what the organization must do is asking for trouble. People will simply tune out.

Address Objections

Everyone wants to give an uplifting speech that resonates with harmony and joy. Unfortunately, life is not like that. Leaders need to paint a realistic picture, citing the pluses and minuses. What the leader must do may conflict with what the organization wants to do. It is the leader's responsibility to be honest about the decisions and set the course forward.

Tell Stories

Reveal yourself through stories. Cite examples of individuals in organizations who are making positive contributions. No leader succeeds alone. Every leader needs the team's buy-in. So, make that clear.

Issue The Call To Action

Not every speech may need a formal call to action, but every public utterance needs to be understood as a call for unity, a coming together to achieve the mission. However, if there is a call to action, learn from the politicians—ask for their support. Simultaneously, include your commitment to supporting the individuals and teams that make up the organization.

Uplift Your Audience

Knowing, acknowledging, addressing and challenging are just the basics of speechmaking. Each speaker must craft a message that reveals who they are and what they want to accomplish. Give people a reason to believe in you because you believe in them.

One thing I have yet to emphasize in this little essay is delivery. So let me quote the legendary film director, John Ford , who famously said “You can speak well if your tongue can deliver the message of your heart.” In short, relax. If you have a good message, speak directly. Show people how you feel with the words you deliver. Doing so will encourage listeners to have faith in you and your leadership.

So often, it is said that a leader's job is to elevate followers and enable them to do their best. If that is the case, a good speech—well-honed or off-the-cuff remarks—is an excellent way to begin the uplifting process.

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Here Is the Speech That the Uncommitted Movement Wants to Give at the DNC

Read what georgia state rep. ruwa romman hopes to tell democrats..

Noah Lanard

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Mother Jones illustration; Photos courtesy of Noah Lanard and Nate Gowdy

Delegates with the Uncommitted movement at the Democratic National Convention have continued pushing this week for either a Palestinian American or a doctor who has volunteered in Gaza to be allowed to speak on the main stage of the arena. There are thirty uncommitted delegates at the DNC representing the hundreds of thousands who voted uncommitted in lieu of supporting President Joe Biden’s primary campaign. They have been calling for a ceasefire and a halt to arms transfers to Israel while in Chicago. As we reported on August 1, the Uncommitted movement has also been continually requesting a speaker for the main stage.

Last night , national Democrats denied their request for a speaker. Yesterday, ceasefire delegates began a sit-in to continue pushing for a brief speaking slot tonight.

Those concerned about the war in Gaza have been able to hold an unprecedented panel on Palestinian human rights. And at a press conference on Tuesday organized by the Uncommitted movement, doctors told heartwrenching stories of what they’ve seen . But they have not been allowed to address the convention as a whole.

On Wednesday evening, Jon Polin and Rachel Goldberg gave a moving speech from the main stage about their son Hersh Goldberg-Polin , who was taken hostage during Hamas’ attack on October 7. Uncommitted activists supported the decision to provide an opportunity for a hostage family to speak at the convention. But they believe it is also important for delegates and voters to hear from someone who can speak to the suffering in Gaza, where more than 40,000 people have been killed, according to the local health ministry.

[ Related: After Denial of Speaker, Uncommitted Movement Begins Sit-In Outside DNC ]

Mother Jones obtained the speech that Georgia State Rep. Ruwa Romman, a Palestinian American and Democrat, is still hoping to give.

Romman has been a vocal and prominent activist for Uncommitted . Waleed Shahid, a strategist for the movement, said that she was among a list of potential speakers given to national Democrats. Initially, the Uncommitted movement pushed for Dr. Tanya Haj-Hassan, a pediatric intensive care doctor who volunteered in Gaza, to speak. (She is not Palestinian.) Shahid said this request was denied earlier in the week. After, the movement sent a list of more names for potential speakers, including Rep. Romman. (Shahid said he heard that Rep. Alexandria Ocasio-Cortez’s office was pushing for a speech from Romman.)

In an interview, Romman called herself a safe, last resort. “If an elected official in a swing state who is Palestinian cannot make it on that stage nobody else can,” she told Mother Jones .

Below, you can find the speech Romman wants to give. Uncommitted says it was open to multiple speakers. Rep. Romman and Uncommitted organizers both confirmed that this was the speech she was planning to give if allowed for a potential 2-minute speaking slot. Uncommitted said they were open to the speech being edited and vetted. They said the DNC did not ask to see the speech.

“We prepped the speech,” Romman told Mother Jones . “We don’t know why the campaign said no. We literally have no feedback. We are in the dark.”

The DNC did not respond to requests for comment in time for publication about why Romman—or another speaker—would not have been acceptable.

“I want to be clear,” Romman said. “We’ve been in negotiations for days. This did not just come up…We’ve been talking about this for at least a week. In addition, the campaign told us that not getting a ‘no’ [initially upon first hearing the request] was a really good sign. For them to give us a ‘no’ the same day that Geoff Duncan [ a Republican from Georgia ] was on the stage—especially when it was my name—was just absolutely a slap in the face.”

Here is the text of Romman’s speech:

My name is Ruwa Romman, and I’m honored to be the first Palestinian elected to public office in the great state of Georgia and the first Palestinian to ever speak at the Democratic National Convention. My story begins in a small village near Jerusalem, called Suba, where my dad’s family is from. My mom’s roots trace back to Al Khalil, or Hebron. My parents, born in Jordan, brought us to Georgia when I was eight, where I now live with my wonderful husband and our sweet pets.

Growing up, my grandfather and I shared a special bond. He was my partner in mischief—whether it was sneaking me sweets from the bodega or slipping a $20 into my pocket with that familiar wink and smile. He was my rock, but he passed away a few years ago, never seeing Suba or any part of Palestine again. Not a day goes by that I don’t miss him.

This past year has been especially hard. As we’ve been moral witnesses to the massacres in Gaza, I’ve thought of him, wondering if this was the pain he knew too well. When we watched Palestinians displaced from one end of the Gaza Strip to the other I wanted to ask him how he found the strength to walk all those miles decades ago and leave everything behind. 

But in this pain, I’ve also witnessed something profound—a beautiful, multifaith, multiracial, and multigenerational coalition rising from despair within our Democratic Party. For 320 days, we’ve stood together, demanding to enforce our laws on friend and foe alike to reach a ceasefire, end the killing of Palestinians, free all the Israeli and Palestinian hostages, and to begin the difficult work of building a path to collective peace and safety. That’s why we are here—members of this Democratic Party committed to equal rights and dignity for all. What we do here echoes around the world.

They’ll say this is how it’s always been, that nothing can change. But remember Fannie Lou Hamer—shunned for her courage, yet she paved the way for an integrated Democratic Party. Her legacy lives on, and it’s her example we follow.

But we can’t do it alone. This historic moment is full of promise, but only if we stand together. Our party’s greatest strength has always been our ability to unite. Some see that as a weakness, but it’s time we flex that strength. 

Let’s commit to each other, to electing Vice President Harris and defeating Donald Trump who uses my identity as a Palestinian as a slur. Let’s fight for the policies long overdue—from restoring access to abortions to ensuring a living wage, to demanding an end to reckless war and a ceasefire in Gaza. To those who doubt us, to the cynics and the naysayers, I say, yes we can—yes we can be a Democratic Party that prioritizes funding our schools and hospitals, not for endless wars. That fights for an America that belongs to all of us—Black, brown, and white, Jews and Palestinians, all of us, like my grandfather taught me, together.

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• Copy URL https://www.pbs.org/newshour/economy/how-fast-and-how-far-could-the-fed-cut-rates-powell-may-give-hint-during-friday-speech

How fast and how far could the Fed cut rates? Powell may give hint during Friday speech

WASHINGTON (AP) — Federal Reserve officials have said they’re increasingly confident that they’ve nearly tamed inflation. Now, it’s the health of the job market that’s starting to draw their concern.

With inflation cooling toward its 2 percent target, the pace of hiring slowing and the unemployment rate edging up, the Fed is poised to cut its benchmark interest rate next month from its 23-year high. How fast it may cut rates after that, though, will be determined mainly by whether employers keep hiring. A lower Fed benchmark rate would eventually lead to lower rates for auto loans, mortgages and other forms of consumer borrowing.

Chair Jerome Powell will likely provide some hints about how the Fed sees the economy and what its next steps may be in a high-profile speech Friday in Jackson Hole, Wyoming, at the Fed’s annual conference of central bankers. It’s a platform that Powell and his predecessors have often used to signal changes in their thinking or approach.

READ MORE: Year-over-year inflation hits lowest level in three years, clearing way for Fed to begin cutting rates

Powell will likely indicate that the Fed has grown more confident that inflation is headed back to the 2 percent target, which it has long said would be necessary before rate cuts would begin.

Economists generally agree that the Fed is getting closer to conquering high inflation, which brought financial pain to millions of households beginning three years ago as the economy rebounded from the pandemic recession. Few economists, though, think Powell or any other Fed official is prepared to declare “mission accomplished.”

“I don’t think that the Fed has to fear inflation,” said Tom Porcelli, U.S. chief economist at PGIM Fixed Income. “At this point, it’s right that the Fed is now more focused on labor versus inflation. Their policy is calibrated for inflation that is much higher than this.”

Still, how fast the Fed cuts rates in the coming months will depend on what the economic data shows. After the government reported this month that hiring in July was much less than expected and that the jobless rate reached 4.3 percent, the highest in three years, stock prices plunged for two days on fears that the U.S. might fall into a recession. Some economists began speculating about a half-point Fed rate cut in September and perhaps another identical cut in November.

READ MORE: Harris has proposed a slew of economic policies. Here’s a look at what’s in them

But healthier economic reports last week, including another decline in inflation and a robust gain in retail sales, have largely dispelled those concerns. Wall Street traders now expect three quarter-point Fed cuts in September, November and December, though in December it’s nearly a coin-toss between a quarter- and a half-point cut. Mortgage rates have already started to decline in anticipation of a rate reduction.

A half-point Fed rate cut in September would become more likely if there were signs of a further slowdown in hiring, some officials have said. The next jobs report will be issued on Sept. 6, after the Jackson Hole conference but before the Fed’s next meeting in mid-September.

Raphael Bostic, president of the Fed’s Atlanta branch, said in an interview Monday with The Associated Press that “evidence of accelerating weakness in labor markets may warrant a more rapid move, either in terms of the increments of movement or the speed at which we try to get back” to a level of rates that no longer restricts the economy.

Even if hiring stays solid, the Fed is set to cut rates this year given the steady progress that’s been made on inflation, economists say. Last week, the government said consumer prices rose just 2.9 percent in July from a year ago, the smallest such increase in more than three years.

Bostic noted that the economy has changed from just a couple of months ago, when he was suggesting that a rate cut might not be necessary until the final three months of the year.

“I’ve got more confidence that we are likely to get to our target for inflation,” he said. “And we’ve seen labor markets weaken considerably relative to where they were” last year. “We might need to shift our policy stance sooner than I would have thought before.”

Both Bostic and Austan Goolsbee, president of the Fed’s Chicago branch, say that with inflation falling, inflation-adjusted interest rates — which are what many businesses and investors pay most attention to — are rising even as inflation has slowed. When the Fed first set its key rate at its current 5.3 percent, inflation — excluding volatile energy and food costs — was 4.7 percent. Now, it’s just 3.2 percent.

“Our policies are getting tighter with every moment in that type of situation,” Bostic said. “We have to be concerned” that rates are so high they could cause an economic slowdown.

Still, Bostic said that for now, the job market and the economy appear mostly healthy, and he still expects a “soft landing,” whereby inflation falls back to the Fed’s 2 percent target without a recession occurring.

With the economy’s outlook unclear and the Fed focusing heavily on what future data shows, there may be only so much Powell will be able to say Friday about the central bank’s next steps.

Given the Fed’s focus on how the economic data comes in, “it will be difficult for Powell to pre-commit to a particular trajectory at Jackson Hole,” Matthew Luzzetti, chief U.S. economist at Deutsche Bank, said in a research note.

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