resume example office help

Office Assistant Resume Examples and Templates for 2024

• Resume Examples
• Resume Text Examples

How To Write an Office Assistant Resume

• Entry-Level
• Senior-Level

Office Assistant Text-Only Resume Templates and Examples

Wilson B. Frankel (401) 000-1234 | [email protected] | 568 Dewberry Lane South, Apt. 3251, Cranston, RI 02823

Office Assistant with 2+ years of experience serving customers, managing social media, and providing administrative support. Firm grasp of various Microsoft applications and office equipment. Collaborate with team members to consistently hone processes and surpass client expectations.

• Customer Service
• Microsoft Office Suite
• Social Media Management
• Team Collaboration
• Typing (65 WPM)

Bachelor of Science (BS) — Marketing (minor in Public & Community Service Studies), Providence College, Providence, RI | December 2020

Member, Delta Sigma Pi Business Fraternity | Participant, Friar Leadership & Immersion Program

Coursework completed:

• Data Applications in Business
• Diversity, Community & Service
• Foundations of Organizational Service
• Legal Environment of Business
• Managerial Accounting
• Organizational Behavior
• Promotional Strategy

Professional Experience

Office Assistant, Global Studies/Public and Community Service, Providence, RI | January 2018 to December 2020

• Collaborated with the Administrative Coordinator and other student employees to maintain Peer Mentoring Program
• Assisted office management with greeting visitors, answering phones, and organizing and filing documents
• Helped other student employees draft monthly newsletters and update department website and social media page

Tyreece Rivers (123) 456-7890 | [email protected] | 123 Main Road, San Francisco, CA 12345

Administrative Professional with 5+ years of experience. Skilled at planning and streamlining tasks to help achieve company goals. Offer advanced expertise in Microsoft Office Suite and calendar management. Equally effective working independently or on a team.

Executive Assistant, Burke + Co, San Francisco, CA | October 2019 to Present

• Efficiently support the Head of Investor Relations with operational and administrative tasks
• Handle sensitive client data in line with data protection guidelines
• Schedule meetings and manage travel bookings and itineraries

Administrative Assistant, Felton Institute, San Francisco, CA | August 2017 to September 2019 

• Maintained productive phone and email correspondence with end users, colleagues, and vendors
• Placed orders to vendors and processed invoices efficiently and accurately
• Answered and forwarded phone calls, and carried out service user and management requests as needed
• Checked invoice records for accuracy and completeness

Bachelor of Business Administration, The Paul Merage School of Business, University of California, Irvine

• Data Protection Practices
• Event Planning & Organizing
• Information Technology (IT)
• Process Streamlining
• Record Maintenance
• Report Generation
• Time Management

Zoey Mia Kennedy (012) 987-6543 | [email protected] | 123 Main Street, Tampa, FL 12345

Organized and tech-savvy Office Assistant with 10+ years of experience in a fast-paced environment. Consistently praised for 100% accuracy maintaining records and generating reports. Well-rounded skillset includes database management, customer service, and process streamlining.

HR Office Assistant, Tech Systems USA, Tampa, FL | October 2016 to Present

• Support company’s Senior HR Director by fielding calls and emails, maintaining weekly calendar, and drafting standard correspondence
• Plan and coordinate department team activities and company events
• Generate reports, charts, graphs, and diagrams for use in HR meetings

Office Assistant, JXR Corporation, Tampa, FL | August 2014 to September 2016 

• Promptly and courteously responded to client calls and emails
• Performed data entry tasks for all client orders
• Designed surveys and tracked responses to gauge client satisfaction
• Created a document organizing system that reduced clerical errors by 23%

Junior Office Assistant, Z & R Properties, Tampa, FL | June 2012 to July 2014 

• Supported all staff including property agents, property managers, and accountants
• Screened each rental application to ensure applicants met minimum requirements
• Answered or forwarded phone and email inquiries to the correct staff member

Bachelor of Arts (BA) Business Administration, The University of Florida, Tampa | 2005

Certification

Certified Administrative Professional (CAP), International Association of Administrative Professionals | 2021

• Database Management
• Editing & Proofreading
• Efficiency Improvement

As an office assistant, your resume plays a critical role in showcasing your skills , from contract management and phone systems to administrative tasks. It also highlights your qualifications and suitability for new job opportunities. Serving as your professional introduction, your resume presents a snapshot of your abilities and experiences to potential employers. To stand out from the crowd, you’ll need to write a compelling resume that impresses and persuades readers. See real office assistant resume examples, expert advice, and actionable tips explicitly tailored for office assistants. You’ll learn what it takes to create an outstanding office assistant resume that catches the attention of hiring managers and opens doors to exciting career prospects.

1. Write a brief summary of your office assistant qualifications

When crafting your resume profile, your goal is to write a concise and impactful introduction that immediately grabs the reader’s attention. In two to three sentences, highlight your key qualifications, relevant skills, and years of experience in providing administrative support. Showcase your achievements while demonstrating your ability to handle diverse tasks and contribute to organizational success. As you write, incorporate keywords that align with the job description and emphasize your proficiency in office software, communication, organization, and multitasking. Consider including an impressive statistic or achievement related to streamlining workflows, reducing costs, or enhancing customer service. Hook readers and keep them engaged, enticing them to explore your resume further.

Senior-Level Profile Example

Organized and tech-savvy office assistant with over 10 years of experience in a fast-paced environment. Consistently praised for 100% accuracy in maintaining records and generating reports. Well-rounded skill set includes database management, customer service, and process streamlining.

Entry-Level Profile Example

Office assistant with more than two years of experience serving customers, managing social media, and providing administrative support. Firm grasp of various Microsoft applications and office equipment. Collaborate with team members to consistently hone processes and surpass client expectations.

2. Showcase your office assistant experience

Show employers how you’ve contributed to previous roles and brought value to your work through an accomplishment-driven professional experience section. Focus on how you executed your responsibilities instead of generating a long list of duties. Quantifying your experience is a great way to demonstrate your impact. Use metrics as evidence of your success, such as the number of projects you managed, the volume of correspondence you handled, or the percentage of time you saved through efficient organization. In addition to quantifying your experience, using action verbs adds a dynamic element to your bullet points, making your accomplishments more compelling. Choose verbs that align with the responsibilities and skills expected of an office assistant.

Senior-Level Professional Experience Example:

Office Assistant, JXR Corporation, Tampa, FL | August 2014 to September 2016

Entry-Level Professional Experience Example:

• Collaborated with the administrative coordinator and other student employees to maintain Peer Mentoring Program

3. Outline your education and office assistant-related certifications

Listing your education and certifications in relevant fields assures employers you have the foundational knowledge and skills necessary for the role. It validates your capabilities and shows that you have undergone formal training. Starting with your highest level of education, provide the degree name, institution, location, and graduation date.

Create a separate section to highlight certifications you may have. List relevant credentials, such as Microsoft Office Specialist (MOS), Certified Administrative Professional (CAP), or any industry-specific office management or administrative skills certifications. Format this section similarly, listing the certificate title, issuing organization, and date received.

• [Degree Name]
• [School Name, [City, State Abbreviation] [Dates Enrolled]
• Bachelor of Science (BS) — Marketing (Minor in Public and Community Service Studies)
• Providence College, Providence, RI | December 2020

Certifications

• [Certification Name], [Awarding Organization], [Completion Year]
• Certified Administrative Professional (CAP), International Association of Administrative Professionals, 2021

4. Outline your most useful office assistant skills and proficiencies

Highlighting your professional skills allows you to showcase your ability to perform essential tasks and duties as an office assistant. Align your resume with the role you’re applying for by tailoring your skills section to reflect the key qualifications and competencies mentioned in the job description. Show that you understand the role and have the skills to excel. Below, we compiled some examples of the types of skills you could use on your office assistant resume:

How To Pick the Best Office Assistant Resume Template

Another vital part of the resume-writing process is laying a solid framework for your content with a resume template. The best template for an office assistant is clean, organized, and visually appealing. It should highlight your most relevant professional accomplishments and key skills, making it easy for hiring managers to assess your suitability for the role. Consider templates with a professional and polished look. A well-designed template can help you present your information clearly, ensuring your resume is easy to read and navigate. Choose a template that aligns with the industry and company culture you’re applying to, as different organizations may have specific preferences.

Mina Stallworth - Professional and Administrative Recruiter at Express Employment Professionals, LinkedIn

Meet our Expert: Mina is a professional and administrative recruiter with over nine years of experience in the complex world of talent acquisition, where she guides professionals from all walks of life seeking their path in the workforce and organizations striving to assemble exceptional teams.

1. What are the most in-demand skills for office assistants that should be featured on a candidate’s resume? -

• Strong technical skills (industry-based software is always a plus; otherwise, Microsoft, Adobe, and Google products are a must-have) 
• Strong communication skills — written and verbal 
• Excellent internal and external customer service skills 

2. What work experience and other accomplishments are hiring managers looking for in an office assistant? -

• Office-based internship is always a plus 
• Some experience utilizing their technical skills 
• Customer service (hospitality, retail, service related) 
• Some exposure/experience working in an office setting 
• Experience composing correspondence

3. What else, in addition to a resume, should an office assistant candidate be prepared to provide hiring managers? -

They should be prepared to take company-based personality or cognitive assessments (DiSC, Predictive Index, Strengthsfinder, and such). Also, they should also be prepared to take technical-based (Word, Excel, Outlook, and so on) or data entry assessments (typically assessing their speed and accuracy).

4. What advice would you give an office assistant candidate about their job search? -

Office assistant positions are typically a gateway into a candidate’s first “office job.” So, although they most likely bring minimum or entry-level experience, they should be able to sell themselves by being articulate, decisive, and engaging. They should be prompt during the interview communication process with consistent and strong follow-up. Their customer service and soft skills will be evaluated and assessed throughout the interview process outside the structured interview setting. Always bring your best self to the table at every interaction.

Frequently Asked Questions: Office Assistant Resume Examples and Advice

What are common action verbs for office assistant resumes -.

Crafting the professional experience section of a resume can be challenging, especially when it comes to finding the right words to convey your responsibilities and achievements. We have compiled a thorough list of common action verbs to assist you in overcoming this obstacle. By incorporating action verbs into your resume, you can bring a dynamic and engaging quality to your descriptions, captivating potential employers. Action verbs help to convey your proactive approach, strong work ethic, and ability to handle a wide range of administrative tasks. Consider using some of these powerful words in your office assistant resume:

How do you align your resume with a job description? -

Employment for office assistants is projected to decrease by 8% between 2021 and 2031. Over the decade, office assistant positions will be on the downturn, but professionals can count on retirees and industry transfers to open up opportunities. This tough competition will require an outstanding resume, especially if you're going after a specific position.

Tailoring your resume is a great way to stand out as a qualified candidate. To achieve this:

1. Carefully review the job description and requirements provided by the employer. 2. Identify key skills, qualifications, and experiences sought by the company and strategically incorporate them into your resume. 3. Customize your professional summary, feature relevant accomplishments, and align your bullet points with the responsibilities outlined in the job description.

What is the best office assistant resume format? -

When choosing a resume format for office assistants, the chronological format is generally the most suitable option. This format highlights your work history in reverse chronological order, showcasing your career advancement and relevant experience. It's a practical choice for office assistants with a consistent employment history who want to emphasize job stability and growth.

However, a functional or combination format may be appropriate in some instances. The functional format focuses on your skills and qualifications, making it helpful in changing careers or navigating limited work experience. The combination format combines elements of both the chronological and functional formats. It presents a summary of your skills and qualifications, followed by a detailed work history. Ultimately, the choice of design should depend on your specific situation and career goals.

Craft your perfect resume in minutes

Get 2x more interviews with Resume Builder. Access Pro Plan features for a limited time!

A well-crafted cover letter can significantly enhance your chances of securing an interview in your job search. The best way to create a compelling cover letter is to tailor your document to the organization you're applying to. We invite you to read our cover letter guide to create your own. You can also explore our other cover letter guides for the related positions of secretary and administrative assistant .

Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

Check Out Related Examples

Administrative Assistant Resume Examples and Templates

Office Manager Resume Examples and Templates

Receptionist Resume Examples and Templates

Build a Resume to Enhance Your Career

• Applicant Tracking System Tools for Job-Seekers Learn More
• How to Write a Resume Summary in Six Easy Steps Learn More
• Should You Include a Picture on Your Resume? Learn More

Essential Guides for Your Job Search

• How to Land Your Dream Job Learn More
• How to Organize Your Job Search Learn More
• How to Include References in Your Job Search Learn More
• The Best Questions to Ask in a Job Interview Learn More

Office Assistant Resume Sample + How-to Guide for 2024

You’re an office assistant. 

You perform clerical duties to keep the office running smoothly.

Well, once you get the job…

There are dozens of other applicants in the way.

But how can you persuade the recruiter to choose you, and not them?

Well, you need to show how much of a valuable asset you will be to the office.

This is done by creating a job-winning office assistant resume, which we will take you through in this guide. 

• An example of a finished office assistant resume that works
• How to write an office assistant resume that’ll fill up your interview diary
• How to make a office assistant resume stand out [with top tips & tricks]

Before we get into the details, here’s an office assistant resume example, created with our very own resume builder :

Looks neat, right?! Follow the steps below to create an office assistant resume that get results, just like the above example.

Considering applying for a different position? We can help you craft the perfect new resume - check out our related resume examples here:

• Administrative Assistant Resume
• Executive Assistant Resume
• Consultant Resume
• Career Change Resume
• Accountant Resume
• Bookkeeper Resume
• Business Analyst Resume
• Financial Analyst Resume
• Bank Teller Resume
• Banking Resume

How to Format an Office Assistant Resume

Before you can reveal your office assistant skills, you need pick the correct format.

Doing so will allow your best qualities to be seen at glance.

The resume format that we recommend office assistants start with is called “ reverse-chronological” , and it’s for good reason. Essentially, it allows the office manager to immediately see how your skills and experience can help in the office. 

There are two other formats that you may want to try:

• Functional Resume – If your office skills are stronger than your actual experience, then this resume format is recommended. It’s ideal for those who lack experience in an office setting or who have employment gaps.
• Combination Resume – Combining both “Functional” and “Reverse-Chronological”, this format focuses both on your office skills AND work experience. In opposition to the functional resume, you may want to use a combination resume if you have previously worked in an office.

Once you’ve chosen a format that suits your specific situation, you need to then organize your resume layout .

Use an Office Assistant Resume Template

An office assistant’s job requires attention to detail on all types of documentation.

As such, you need a professional-looking resume that shows you can walk the walk. 

A cluttered resume with formatting errors just won’t cut it. 

That means avoiding Word, which can result in your resume falling apart with every simple change.

Want to skip formatting issues? Use an office assistant resume template. Any of the following resume templates can be tailored for a perfect office assistant resume.

What to Include in an Office Assistant Resume

The main sections in an office assistant resume are:

• Work Experience
• Contact Information

Want to go a step further? You can also add these optional sections:

• Awards & Certification

Interests & Hobbies

That sounds great, but what do we write for each of these sections? 

Read on to learn how.

Want to know more about resume sections? View our guide on What to Put on a Resume .

How to Correctly Display your Contact Information

Like that important document you need to photocopy, your contact information resume section doesn’t need any creative flare.

However, the information must be kept brief and accurate.

You could create the best office assistant resume ever seen, but if you list the wrong phone number, then your chances of getting an interview are virtually zero. 

The contact information section must include:

• Professional Title – In this case, “Office Assistant”
• Phone Number – Check this carefully
• Email Address – Use a professional email address ([email protected]), not a personal one ([email protected])
• Location - City/Country
• Optional - Relevant social media
• Max Smith - Office Assistant. 101-358-6095. [email protected]
• Max Smith - Office Hero. 101-3598-6095. [email protected]

How to Write an Office Assistant Resume Summary or Objective

Did you know that recruiters spend less than a minute glancing over each resume?  

This fact highlights the importance of immediately hooking the recruiter.

To do this, use a resume summary or objective .

These are short, powerful paragraphs that introduce the rest of your resume. 

But what is the difference between the two sections?

A resume summary is a 2-4 sentence summary of your professional experiences and achievements.

• Experienced office assistant seeking to leverage advanced office skills for improved efficiency at Media XYZ. 5+ years of industry experience includes decreasing data entry mistakes by 23%, decreasing negative feedback by 11%, and giving insights into creating paperless office environments.

A resume objective is a 2-4 sentence snapshot of what you want to achieve professionally.

• Motivated English Literature graduate seeking an office assistant role at Media XYZ. Experience includes temp administrative jobs, which involved data entry, answering phone calls, and filing paperwork. Received praise for consistent positive attitude and willingness to work.

Which resume format should an office assistant choose?

Generally, we recommend going with a summary if you have lots of experience as an office assistant. An objective is more weighted to showing your goals, so is better suited to those who have never worked as an office assistant (graduates, career changers, or those still studying).

How to Make Your Office Assistant Work Experience Stand Out

The work experience section is where most jobs are won and lost.

You see, it reduces the risk of hiring the wrong person for the job.

After all, recruiters need to be confident that you can do the job.  

Luckily, you can build a job-winning office assistant work experience resume section with just a few tips and tricks.

• Read the job description to discover what the company requires
• Note down your most notable achievements
• Use bullet points to list the achievements that align with the job description

Here’s the best way to structure your work experience section:

• Position name
• Company Name
• Responsibilities & Achievements

Office Assistant

03/2018 - 04/2021

• Helped action a paperless office environment, which reduced labor hours by an average of 14 hours per month
• Monitored daily customer emails, which led to an increase in customer retention by 22% from March 2019 to September 2020
• Input data for all sales orders – decreased errors by 12% compared to the previous office assistant

As you may notice, the above examples focus on the candidate’s achievements, rather than their daily tasks. 

For example, instead of saying:

“Sent emails”

“Monitored daily customer emails, which led to an increase in customer retention by 22% from March 2019 to September 2020”

Now, do you think that the first statement will impress the recruiter?

Of course not!

It shows that you responded to emails, but it doesn’t show the results of your work.

The second statement shows that your work directly improved office-efficiency , which is something the potential employers will LOVE.

What if You Don’t Have Work Experience?

Are you a graduate looking for your first office job?

Or maybe you have experience in an office, but never as an assistant?

Now, you can try to win the recruiter over by pleading your dreams and aspirations…

But that won’t work.

It's a better idea to display any overlapping experiences from your non-office-assistant jobs.

For graduates, you can draw upon any experience from your educational setting. Talk about how you had to meet deadlines, maintain your files, and make photocopies – amongst other things.

Are you a recent graduate? Make sure to check out our student resume guide!

Use Action Words to Make Your Office Assistant Resume POP!

You want your resume to outshine the competition, which means using power words to make your achievements stand out:

• Facilitated
• Coordinated

How to Correctly List your Education

Next, it’s time to talk about your education.

There’s nothing too complicated with this section, just simply enter your education history in this format:

• Degree Type & Major
• University Name
• Years Studied
• GPA, Honours, Courses, and anything else you might want to add

B.A. in Business Administration

Boston State University

Relevant Courses: Business Communications and Academic Skills, Introduction to Work and Organisations, Contemporary Management, Managing Organisations, Management and Strategy, Contemporary HRM

Still need answers? If so, allow us to answer some of the most frequently asked questions:

What if I haven’t completed education yet?

• Regardless of whether you’re a marketing graduate or still studying, you should still mention every year of education to date

Should I include my high school education?

• The general rule is to only include your highest education. So, include your high school education if you don’t have a relevant degree

What do I put first, my education or experience?

• Experiences are the priority, so those go first. If you’re a recent graduate, you will likely need to start with education

Need more advice? Check out our guide on how to list education on a resume .

Top 10 Skills for an Office Assistant Resume

Is the recruiter looking for anything as they glance over your resume?

Well, yes… they want to see the correct office resume skills .

These skills show that you have what it takes to handle any task that comes your way.

You can fill your resume with the best office assistant resume skills by following these simple steps:

• Look at the job description and other job offers online
• Highlight all the skills they are looking for
• List all highlighted skills and any more you can think of

Here are some of the most common office assistant skills:

Hard Skills for an Office Assistant Resume:

• Microsoft Office
• Answering phones
• Office equipment

Soft Skills for an Office Assistant Resume:

• Communication
• Reliability
• Team Player
• Time Management 

Here’s a more comprehensive list of 100+ must-have skills this year.

What Else Can You Include?

Congrats – you have now covered every essential resume section .

But don’t clock out of the office just yet.

You need your resume to really impress!

Doing a good job at the above sections should be enough to get you shortlisted, but adding extra sections can be the major factor in whether you secure an interview or not.

Awards & Certifications

Have you ever earned an employee of the month award?

Have you completed any courses to improve your office skills?

If you have something to be proud of, make sure to mention it in your resume!

Here are some example:

• Employee of the Year 2018 – Tiston Inc
• Microsoft Office Certified Specialist
• Learning How to Learn – Coursera Certificate
• Excel Skills for Business – Coursera Certificate

Even though it may not be a requirement on the job description, being able to speak a second language is an impressive skill that could always come in handy. 

As such, feel free to add a language section if you have space.

Rank the languages by proficiency:

• Intermediate

Next up, a section about what you like to do on the weekend…

You’re likely wondering about the purpose of this section.

Well, it isn’t a vital part of your resume, but it does allow the hiring manager to learn more about you as a person.

So be sure to include your hobbies, especially if you enjoy social activities. 

Here’s which hobbies & interests you may want to mention.

Include a Cover Letter with Your Resume

It’s a common mistake to think that your office assistant resume will work on its own.

Now, a well-written resume will get you onto the shortlist, but including a cover letter creates an unforgettable application that will attract interview after interview. 

You see, a cover letter allows you to start a conversation.

Unlike the pile of resumes on the recruiter’s desk, your application includes a personalized piece of content that shows you’re prepared to go the extra mile.

Here’s how to create an office assistant cover letter that converts:

You should complete the following sections:

Personal Contact Information

Your full name, profession, email, phone number, and location

Hiring Manager’s Contact Information

Full name, position, location, email

Opening Paragraph

It’s no secret that recruiters skim through resumes and cover letters. As such, you need a powerful opening paragraph. Use concise language to mention:

• The position you’re applying for
• Your experience summary and best achievement to date

With the recruiter now intrigued to know more, you can get deeper into the following specifics:

• Why you chose this specific school
• What you know about the school’s philosophy 
• How your top skills are relevant to the teaching position
• Which similar industries or positions have you worked in before

Closing Paragraph

Don’t just end the conversation abruptly, you should:

• Conclude the points made in the body paragraph
• Thank the hiring manager for the opportunity
• Finish with a call to action. This is a great way to continue the conversation. A simple “At your earliest opportunity, I’d love to discuss more about how I can improve office efficiency…” will work.

Formal Salutations

Finish the letter with a professional closer. We would recommend something like “Kind regards” or “Sincerely.”

For more inspiration, read our step-by-step guide on how to write a cover letter .

Key Takeaways

Followed all of the advice above?

Then you may want to get prepared for your upcoming interview...

Let’s quickly summarize everything we’ve learnt today:

• Format your office assistant resume in the best way. We recommend starting with the reverse-chronological format, and then using a professional content layout
• Use a resume summary or objective to highlight your best qualities
• Focus on your best achievements from your work experience, not your daily responsibilities
• Make your application personal with a convincing cover letter 

To provide a safer experience, the best content and great communication, we use cookies. Learn how we use them for non-authenticated users.

Jobscan > Resume Examples > Administrative Resume Examples > Office Assistant Resume Examples, Skills, and Keywords

Office Assistant Resume Examples, Skills, and Keywords

Writing an office assistant resume becomes much simpler when you understand what employers want and how they find it. Read more to learn what an office assistant resume looks like and how you can structure it effectively.

Jobscan users have been hired by:

Office Assistant Resume Sample

An office assistant offers essential support to a busy office workplace by taking on tasks like inventory management and directing visitors. Businesses want office assistants to have a strong work ethic, independence, and excellent organizational abilities, along with technological competence and interpersonal skills .

‌ A great office assistant resume will explain how you have demonstrated those skills in the past. You’ll need to highlight hard skills like technical knowledge, soft skills like verbal communication, and your previous experience. Remember, your office assistant resume is a one-page opportunity to convince hiring teams you’re the perfect applicant for the job.

‌ This office assistant resume example demonstrates a nice balance of hard and soft skills while still putting the candidate’s experience in the spotlight.

Chicago, Illinois • (555) 555-1234 • [email protected] • linkedin.com/in/j-anderson

Office Assistant

Event planning and administrative support expert, leveraging comprehensive knowledge of administrative operations and strong business acumen to provide support at the executive level and facilitate end-to-end coordination of large-scale, international corporate events.

Apply creativity, proactive planning, and strong organizational skills to ensure smooth event execution, with a focus on every detail to meet the needs of each attendee and foster an environment of learning and participation. Expert in managing facilities, schedules, travel, and accommodations on an international scale, while balancing priorities and meeting tight deadlines.

Project Management | Administrative Support | Event Planning & Coordination | Calendar Management | Vendor Negotiations | Travel Coordination | Purchasing & Procurement | Sales & Marketing | Cost Review & Containment | Corporate Communications | Corporate Branding | Customer Service

Manage and structure the organization’s mission and coordinate large-scale international meetings for this global organization representing co-operatives and the co-operative movement worldwide, covering Norway, Sweden, Italy, Egypt, Pakistan, Switzerland, Germany, the United Kingdom, the United States, and Canada.

• Collaborated with the Web Coordinator in Canada to manage the organization’s website and Facebook presence and communicate the CHI mandate, providing information on issues, upcoming events, legislation, etc., to CHDI member housing co-operatives.
• Organize all aspects of two international Board of Directors meetings annually, including the CHI meeting held in conjunction with the International Co-operative Alliance Global Conference. Coordinate registrations for the meeting and workshops, book hotel rooms, secure travel information, including visas and other travel documentation pertaining to the laws of the host country, and research currency exchange rates. Prepare board packages and forward to each member prior to the meeting.
• Partner with graphic designers to create the information brochure that communicates event educational opportunities, registration fees, locations, and times, etc. Edit and proofread the brochure before printing and distribution to the member co-operatives and upload to the organization’s website.
• Coordinate the educational program of CHDI’s large-scale, 5-day Annual Meeting with up to 800 attendees. Review travel/hotel arrangements for workshop leaders and forward all information. Edit PowerPoint presentations by the workshop leaders, for quality and adherence to the organization’s brand.

Resume written by Erin Kennedy, CPRW

Why this resume works

Office Assistant Resume Skills and Keywords

Administrative positions like office assistant jobs often receive many applicants in a short period. Hiring managers use tools to check for office assistant resume keywords in these applications. If your resume contains those keywords, the filter assumes you have the resume skills that make you a worthwhile choice for personal attention. Using the correct terms in your resume can help you increase your chances of being seen.

Top Office Assistant Resume Skills

• ‌Organization
• ‌Time management
• ‌Microsoft Office
• ‌Flexibility
• ‌Written communication
• ‌Verbal communication
• ‌Problem-solving
• ‌Attention to detail
• ‌Creativity
• ‌Google Suite
• ‌Digital file organization
• ‌Data entry
• ‌Bookkeeping
• ‌Phone etiquette
• ‌Prioritization
• ‌Scheduling
• ‌Report and document preparation
• ‌Records management
• ‌Transcription
• ‌Resilience
• ‌Interpersonal skills
• ‌Active listening
• ‌Call routing
• ‌Positivity
• ‌Inventory management

5 Resume Writing Tips for Office Assistants

After you’ve identified the strengths and skills you can offer potential employers, you can develop an excellent resume by following these five guidelines:

1. Use your summary effectively

Traditional resume structure includes a first paragraph known as a resume summary . This summary is your opportunity to describe in two to three sentences why you’re the right fit for the position. Your summary may be the only thing a hiring manager reads, so it’s important to make it count.

‌ Your resume summary explains your work experience, your primary skills, and your objective or goal. An office assistant resume example summary might be, “Enthusiastic office assistant focused on using organizational and communication at Brown Co. 2 years of experience includes assisting a 5-person office, managing a 4-line phone system, and improving office efficiency by 15%.”

‌ This summary is great for two reasons: it gives examples of how the applicant succeeded in the past and explains what they want to do at their new position. That offers the reader a clear idea of what this candidate may achieve in their business.

2. Clarity is king

If you haven’t had much experience in administrative work, you may not have had many specific responsibilities at past jobs. It’s still worth the time to describe what you actually did, even if it wasn’t in your job description.

‌ For example, “answering phones” is vague. “Answering patron questions, directing calls, and scheduling appointments” is a more specific description of the same work. It shows you understand the details of what’s expected of you and allows you to use more keywords filtering systems can pick up.

‌ Use hard numbers to add clarity to your resume, too. Quantifiable data lets hiring managers directly compare your accomplishments to those of other applicants. If you answered 50 or more calls a day, say so. Additionally, if you use numerals instead of written-out words, your accomplishments will catch the reader’s eye.

3. Include an office assistant skills section

A skills section is a valuable addition to your resume. Most hiring managers will skim the majority of resumes they receive, and a skills section is a great way to make resumes skim-friendly. You can list your office assistant resume skills all in one place, so the reader doesn’t need to sift through your work history to spot them.

‌ Skills sections also give you the chance to add more office assistant resume keywords to your application. Suppose your Microsoft Office skills haven’t been relevant to past positions. In that case, you can list them under skills without having to shoehorn them somewhere they don’t fit.

4. List education and certificates separately

There are certifications and programs you can complete that help you build the skills to be a successful office assistant. If you’ve taken these programs, list them under their own section apart from education. If working in assistant roles is your second career, your education may not directly relate to the field. Showing that you’ve taken the time to learn skills in your new area demonstrates your dedication.

‌ Like your work history, list education and certifications in reverse chronological order. This puts your most recent and most advanced learning at the top of the list. Readers will see your most important qualifications, and they can skip the rest if they’re in a rush.

5. Showcase your communication skills

Many administrative positions require excellent communication skills , both written and spoken. Your resume is the perfect opportunity to showcase your ability to write well.

‌ The easiest way to do this is to use active, straightforward language. “Make” and “handle” are generic verbs. Instead, use action words like:

‌ ‌These words describe more precisely what you did. They also show that you can communicate well.

‌ Finally, always proofread your resume before you send it out. You may even have a friend or an online tool check your work for you. Typos and mistakes work against you in many administrative positions. An error-free resume is more likely to get you an interview than a document with grammar problems or misspellings.

Build an ATS-friendly resume for free

Many resume builders are advertised as free, but they often charge a fee to download your resume. Jobscan's online resume builder has no hidden costs and it’s ATS-compatible.

Optimize your resume

Office Assistant Resume Sample & Writing Guide

When you are seeking a job as an Office Assistant, it is essential to first check out a top-notch Office Assistant resume sample. You want to make sure your resume stands out from the rest by being both informative and compelling to read without bombarding the recruiter or hiring manager with irrelevant information.

Office Assistants can work in a variety of industries and also in small, medium or large companies. Other job titles you can look out for under the Office Assistant category include Administrative Clerk, Administrative Assistant , Clerical Aide, Clerical Assistant, Clerk, General Clerk, Office Clerk , Office Manager , Office Support Assistant.

What you can read in this article

Office Assistant Resume Sample

Office Assistant Resume Writing Guide

Resume sections.

1. Contact Information : Name, Address, Phone Number, Email. Be sure to include alternative contact channels, as well as your LinkedIn profile.

2. Profile Summary : This introduction to your resume must make an impact on the reader. Include a broad overview of your background, years of industry experience and the industry sectors of interest. You should be specific and state which job you are applying to (1-3 sentences max).

3. Qualifications Summary: Provide accurate details about the certifications and qualifications you have completed with the institution, qualification name, and dates. Don’t forget to include qualifications you are currently completing too. For Office Assistant roles, a high school diploma is often the only requirement, but some job openings may need post-school certifications too. You may also want to list the short courses, workshops, and in-house training you have received to provide more credibility to your resume.

4. Relevant Office Experience : Clearly state your employment history by giving details regarding the last ten years of experience, up until your current position. Use punchy sentences with bullet points to list your most important office administration activities.

5. Other Employment Experience : This will consist of permanent work history outside of office duties, but still in an administrative environment or temporary and vocational jobs where you were involved in office duties. Only elaborate on these with job descriptions if you have less than five years of administration experience. Otherwise, just list job title company and duration as to make sure there are no gaps in your employment history.

6. Skills Summary/Key Skills : Incorporates keywords from the job posting and your specific skill set. This adds much-needed credibility to your resume.

7. Education/Licenses/Certifications/Relevant Coursework/Training : Start with post-school diplomas or accreditations if applicable. List any professional development courses, workshops or programs you completed that better prepared you to work as an Office Assistant such as database management, virtual filing systems, switchboard applications, conflict resolution techniques, office etiquette, and time management.

What to Highlight in an Office Assistant Resume

Regardless of your experience as an Office Assistant, there are a few vital things that recruiters and managers need to know about you to ensure that you are the right fit for their team.

Firstly, Office Assistants often double-up as receptionists answering telephones, directing calls, and taking messages.

The second aspect to highlight is the scope of your role in the office. Office Assistants are responsible for client support duties such as messaging distribution, scheduling appointments and sending information emails to clients. These duties may include answering inquiries and providing information to the general public, customers, visitors, and other interested parties regarding activities conducted at the establishment. Often you may be required to play the role of a “human Google Maps assistant” to provide directions and addresses regarding the location of departments, offices within the organization.

Furthermore, an Office Assistant is responsible for operating office machineries such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers and PABX systems. In this section be sure to mention the systems and applications you are familiar with like Outlook, Calendly, Acuity, Zoom, Webex, VoIP, Clarity, and Agile CRM (these are mere examples).

Next comes the admin support duties such as maintaining and updating filing inventory, mailing, and database systems. This may include compiling, copying, sorting, and filing records of office activities, business transactions, and other activities.

Office assistants are also responsible for opening, sorting, and routing incoming mail, answer correspondence, and prepare outgoing mail.

Finally, ad-hoc duties such as preparing work schedules, managing calendars, and arranging appointments, running errands, buying groceries, typing minutes and proofreading documents may also form part of an Office Assistant’s daily tasks.

*Cool Tip for a stellar resume

You can really create an excellent first impression by creating a top 3 wow factor list and include this on the first page of your resume in a separate section. This wow factor is different from the accomplishments you will include later in your resume. Think about what you are most proud of or what you did in your career that had a definite positive impact. Now, describe the duty/action/project, then provide a result and then explain the benefit/value that followed.

For example:

• Created a more efficient database with Word templates for most used company documentation like invoices, contracts, newsletters and proposals (this is the ACTION part).
• The availability of these templates decreased document preparation time by 20% (this is the RESULT ).
• Because all the documents are not standardized, users spent less time in preparing proposals, and the templates ensured brand consistency and accuracy which improved client perceptions of our product (this is the BENEFIT/VALUE ).

Make sure to include the following details:

• The locations or regions you are willing to work in
• Many Office Assistant positions require employees to work during weekends, holidays and for extended hours in the early evening if the company operates on 24hour schedules. You need to state your willingness to the outside of regular office hours or workweeks.
• An Office Assistant needs to be on par with the latest office management technologies and applications for example: scheduling software (Calendy), word processing software (MS Office Suite), accounting software (Sage), enterprise resource tools (SAP), project management tools (Asana), collaboration applications (Skype), and human resources (Workforce).

Office Assistant Career Summary

Hiring managers have large numbers of resumes to screen and limited time to read them all in detail. Keep your career summary concise and to the point. Add the most relevant information first to capture their attention while they’re quickly scanning your resume. They want to see immediately that you can handle multiple tasks simultaneously and provide excellent support services to managers, employees, and customers.

Start your career summary with your years of experience in the industry and the primary duties you performed. Use the job description as your guide when deciding on which tasks to add. The more your resume relates to the job description of keywords, the better fit you will seem.

Next, add a line that showcases any outstanding qualities that will add value to the company. A hiring manager would be interested to know if you have “strong people skills, creative engagement abilities, excellent multi-tasking abilities and that you are pro at handling difficult customers.” It’s important to note that these qualities should be proven with examples in the professional experience section to re-enforce your message.

Career Summary examples:

‘Highly skilled Office Assistant with more than three years of experience in data capturing, scheduling, and team support services. Holds a Certified Administrative Professional qualification and an Advanced Diploma in Bookkeeping.'

‘Professional, detail-oriented Office Assistant with 12 years’ experience in scheduling, data entry, and customer service. Coordinate and manage a Law Office of 25 individuals. an accomplished speed reader with a typing speed of 120/wpm.'

‘Experienced Office Assistant with 4+ years experience in a distribution office environment. Apart from general admin support, duties include bookkeeping, hr administration, travel arrangements, and organizing office events. Currently pursuing a Bachelor’s in Sociology and completed an Advanced Technical Writing Certificate.'

Office Assistant Job Descriptions, Responsibilities and Duty Examples

An employer would expect to see the following proven foundational duties and skill sets within an applicant’s resume. Herewith a few examples of primary Office Assistant duties in various industry environments.

An Office Assistant at a Law Firm may:

• Prepare basic motions and other legal disposition documentation for attorneys' review and approval
• Conduct fact-checking and proofreading activities for pleadings and briefs
• Prepare draft client bills, maintain docket calendar and schedule appointments
• Organize litigation files
• Order office supplies such as stationery and groceries
• Manage petty cash, accounts payable and monthly bank statement reconciliations

An Office Assistant at a Construction Company may:

• Handle 20-35 customer calls per shift regarding bill amounts, flat rates, and new customers queries
• Enter daily work hours for the payroll of 40 workers using Excel Spreadsheets
• Create invoices, receive payments (cash, checks, and credit), and record deposits
• Use PayPal to process customer credit cards for payments.
• Order office supplies and organizes staff events
• Take minutes during meetings and distributing memo’s
• Schedule site visits for construction managers
• Handle customer inquiries, complains, billing questions and payments
• Utilized MS Excel, Word, PowerPoint and electronic e-mail applications

An Office Assistant at a Medical Facility may:

• Provide administrative support to Hospital Director, Chief of Staff and other departmental managers
• Worked with an ER system titled Waiting Room to input new and current patients into the office scheduling database.
• Maintain hospital kitchen inventory by checking stock to determine supply levels, expedite orders and allocate stock
• Answering calls, forwarding messages and confirming appointments as necessary
• Update patient information and capture new patients onto the CRM system
• Compose, prepare, edit, and distribute correspondence and other department documents to the relevant contacts
• Maintain a calendar for conference rooms and coordinate relevant set up and clean up activities

An Office Assistant at an Auto/Vehicle Licensing Department may:

• Keep the inventory data of 500 dealership vehicles
• Prepare tax documents for the procurement of vehicle tags and number plates
• Handle all accounts payable and receivable grossed $190,000 for the year
• Manage the paperwork generated by partner dealerships for car sales including financing and insurance contracts
• Calculate the taxes on tags and complete transfers for titles on all sold vehicles

An Office Assistant at a Distribution Center may:

• Answer high volumes of inbound phone calls from suppliers, couriers and client depots
• Screen calls, direct calls and take messages
• Open incoming mail and distribute to recipients
• Stamp, code, and capture invoices into Excel spreadsheets
• Coordinate and schedule all corporate business travel and accompanying itineraries
• Maintain and update the vacation roster for all employees

Highlight Your Accomplishments

You may be tempted to copy and paste the list of duties you performed under your accomplishment section. The drawback to doing this though is that you won’t stand out from the other applicants with similar experience.

Your goal is to think about what sets you apart, what you are most proud of, or what you achieved in your previous roles. Now communicate these through action-packed statements that grab the reader’s attention.

Flat, Simple Duty (WRONG):

• Administrative duties include typing, copying, handling the switchboard, faxing, emailing and scheduling

Accomplishment Statement (GOOD):

• Extensive experience in Windows/Apple OS experience, Office/Outlook and able to type 88 wpm. Handle a PABX system with 120 extensions.

Quantifying Your Resume

When writing your resume, you should be answering questions like “How much?” or “How many?” It would be best if you include numbers which provide a ‘’proof of work’’ element to your resume. For instance:

• How many calls to you take daily?
• How often do you proofread documents?
• How many manager diaries are you responsible for?

Example 1 – Assisted and arranged meetings between EVPs and their 200+ departmental employees, and handled all payroll activities for 60+ employees.

Example 2 – Proofread and type up to 20 insurance contracts per day with an average typing speed of 80 words per minute. Answered incoming calls (avg. 40/day)

Example 3 – Trained new administrative staff members and coordinated diaries and travel arrangements for a department of 30 employees.

Office Assistant Education Section

The education section forms an integral part of your resume even if you do not have a degree. Office Assistants these days also have access to career development training. In short, indicate What, Where and When regarding your qualifications, certifications or courses or workshops completed. The name of your qualification, institution, and date of completion is more than sufficient.

Completed Secondary and Tertiary Education must be listed as follows:

Start with the commencement- and completion date for diplomas, associate degrees, and bachelor degrees. For courses, you can just list the date of completion. Next comes the full name of the qualification, then the full name of the institution and then the City or abbreviated State name. List your high school diploma details similarly, but only include this when you have less than five years of working experience.

Here are some examples of an Office Assistant Resume in terms of education:

2016-2018 Diploma in Office Administration, Purdue University Global, MI

2012-2013 Medical Office Assistant Certificate, Lincoln Technical College, IN

2010 – Certified Administrative Professional (CAP), International Association for Administrative Professionals (IAAP), MO

2010 – Office Procedures Course, Technical College for Secretaries, MI

Office Assistant Resume Skills Section

Although the reception field requires specific technical skills, employers also consider soft skills. These are the personality traits or skills that indicate to your fit as an Office Assistant who will add value by meeting set out KPI’s, has adequate knowledge, and sufficient experience answer customer queries or direct them to the appropriate contact person. Incorporate these into your summary, or profile, and into your accomplishment statements.

Technical Skills Examples

• Educational Attainment : A university degree is not generally required to become an Office Assistant, but you may list diplomas, short courses or workshops you have completed.
• Technical Aptitude : Office Assistants usually work with Customer Information Management (CRM software) often unique to the industry that they are in. Examples are SAP, Zoho, Medicare, Automate. You also need to be familiar with email platforms like Gmail or Outlook (most companies have their in-house email software which should be easy to learn). Other applications included Accounting Management Software, Document Management Tools and Enterprise Resource Planning Software.

Soft Skill Examples

• Approachable
• Communicator
• Attention to Detail
• Clerical Skills
• Client Relations Skills
• Communication
• Computer Competence
• Customer Focus
• Directing Visitors
• Organizational Skills
• Interpersonal Skills
• Providing Information
• Punctuality
• Reliability
• Self-motivated
• Telephone Etiquette
• Time Management
• Validating Parking Passes
• Verbal Communication
• Word Processing
• Written Communication
• Well Groomed

Qualifications/Certifications associated with Office Assistants

Action Verbs for your Office Assistant Resume

Professional Information for Office Assistants

Sectors: Various Career Type: Administration, Support, Back Office, Client Relations, Person type: Communicator, Engager, Supporter, Organizer Education levels: High School Diploma to Post School Diplomas Salary indication: From $28k to $38k per year Labor market: Estimated -1% growth between 2016 – 2026 Organizations: Unlimited

Nothing Found

Build my resume

• Build a better resume in minutes
• Resume examples
• 2,000+ examples that work in 2024
• Resume templates
• Free templates for all levels
• Cover letters
• Cover letter generator
• It's like magic, we promise
• Cover letter examples
• Free downloads in Word & Docs

7 Office Administrator Resume Examples Built for 2024

• Office Administrator Resumes
• Office Administrator Resume by Experience
• Office Administrator Resumes by Role

With more companies conducting their businesses online because of the pandemic and high office costs, office administrator roles are becoming easier to find but harder to procure. 

To beat the competition, you must create an office administrator resume that impresses potential employers at first glance. 

Fortunately, we’re here to help you throughout the  resume writing process . We’ve reviewed hundreds of resumes and consulted hiring agencies to develop the formula to help you  make a resume online  that will help you get the job.

Our seven office administrator resume examples are the best place to get inspired for your resume  so you can move on to writing a great cover letter to get hired faster!

Office Administrator Resume

or download as PDF

Why this resume works

• Choose your skills and work experience bullets based on the job description of the role you’re seeking. Your resume shouldn’t be a perfect match, but it should be close.
• Then  check your resume  for errors; even if your resume is tailored, if it’s littered with mistakes, the employer may toss it out.
• The easiest (and least space-consuming) way to quantify your results is by including metrics. Some excellent office administration metrics include how much money you saved the company, how many calendars you managed, and how many customers you helped.
• Don’t stress if you’re not 100 percent certain of the numbers; even an educated guess is better than not including anything.

General Office Administrator Resume

• Don’t be fooled by the word “technical” here: technical skills are simply those that mean software and tools, like Microsoft Office and Quickbooks. Include some of these technical skills to impress any hiring manager.
• Make their job easier by cutting unnecessary words and phrases, including personal pronouns ,out of your general office administrator resume.

Entry-Level Office Administrator Resume

• Adding a  resume objective  is a great way to convey your eagerness and dedication in a more personal way.
• If you choose to add an objective, you must tailor it to each position to which you apply. Otherwise, omit it in favor of more skills or work experience.
• Formatting your entry-level office administrator resume doesn’t have to be complicated; choose a  resume template  that puts your skills, education, and work experience in one column to disguise your lack of work experience and make it easy for hiring managers to read. 

Dental Office Administrator Resume

• Go ahead and prove your other successes in enhancing patients’ experience in your previous workplace by detailing these achievements in your office administrator cover letter . This way, you’re more likely to win recruiters over.

Front Office Administrator Resume

• Following this lead, craft a front office administrator resume that demonstrates how well you coordinated operations to enhance customers’ and staff’s experience.

Medical Office Administrator Resume

• Even retail jobs can showcase your skills like communication, inventory management, and customer service!
• These templates are customizable based on your needs, so don’t feel confined by the original outline. Include optional sections, like hobbies and interests, as you wish!

Church Office Administrator Resume

• Include a pop of color and at least two types of fonts to make your resume aesthetically pleasing and easier to read.
• If you’re still deciding whether or not to include a summary, remember that every time you write a summary, you must tailor it to each position. 

Related resume guides

• Office Assistant
• Office Manager
• Executive Assistant
• Administrative Assistant

Privacy preference center

We care about your privacy

When you visit our website, we will use cookies to make sure you enjoy your stay. We respect your privacy and we’ll never share your resumes and cover letters with recruiters or job sites. On the other hand, we’re using several third party tools to help us run our website with all its functionality.

But what exactly are cookies? Cookies are small bits of information which get stored on your computer. This information usually isn’t enough to directly identify you, but it allows us to deliver a page tailored to your particular needs and preferences.

Because we really care about your right to privacy, we give you a lot of control over which cookies we use in your sessions. Click on the different category headings on the left to find out more, and change our default settings.

However, remember that blocking some types of cookies may impact your experience of our website. Finally, note that we’ll need to use a cookie to remember your cookie preferences.

Without these cookies our website wouldn’t function and they cannot be switched off. We need them to provide services that you’ve asked for.

Want an example? We use these cookies when you sign in to Kickresume. We also use them to remember things you’ve already done, like text you’ve entered into a registration form so it’ll be there when you go back to the page in the same session.

Thanks to these cookies, we can count visits and traffic sources to our pages. This allows us to measure and improve the performance of our website and provide you with content you’ll find interesting.

Performance cookies let us see which pages are the most and least popular, and how you and other visitors move around the site.

All information these cookies collect is aggregated (it’s a statistic) and therefore completely anonymous. If you don’t let us use these cookies, you’ll leave us in the dark a bit, as we won’t be able to give you the content you may like.

We use these cookies to uniquely identify your browser and internet device. Thanks to them, we and our partners can build a profile of your interests, and target you with discounts to our service and specialized content.

On the other hand, these cookies allow some companies target you with advertising on other sites. This is to provide you with advertising that you might find interesting, rather than with a series of irrelevant ads you don’t care about.

Office Staff Resume Examples & Writing Guide for 2024

Crafting your office staff resume doesn't have to be a stressor. Taming the chaos, shaping agendas, and oiling the organizational cogwheels — your role is pivotal. Our handy tips, real-life examples, and intuitive samples will help highlight these skills, setting any office buzzing with the hum of your aptitude.

Read on and learn how to:

• Proprely format your office staff resume
• Create a compelling resume summary
• Select the best skills to put on your office staff resume
• Describe your office staff work experience efficiently
• Leverage your education section
• Choose relevant additional sections for you office staff resume
• Find useful job search resources for office staff members

1. What's the most suitable format for your office staff resume

The one that catches the eye of a hiring manager and makes them interested in your resume content.

To properly plan your resume , use the following cannot-go-wrong tips, and you will soon be formatting your manager’s agendas.

• Apply a solid resume layout. You may want to opt for a two-column layout , placing the sections such as personal details, skills and extra sections in the left column. This way, your professional profile, work experience and education can feature on the right side. This will maintain your CV organized, and your page count low.
• Remember to use white space . Create enough room between your CV sections, and improve your resume readability and appeal.
• Avoid stylish fonts . Make it simple. Selecting a proper font can come with a headache. Suffer no more. Stylish fonts may easily deflect a hiring manager’s attention from the content. Instead, choose a classic, neatly-looking font, such as Calibri or Cambria.
• Organize your work experience and education sections. Use a reverse-chronological order when describing your roles. Start with the most recent one, introducing your responsibilities and achievements in bulleted lists. This will make your text clear and easy to navigate.

Choose your preferred template and make your resume shine.

Try our AI Resume Writer and have your resume ready in minutes!

2. how to create a compelling professional summary for your office staff resume.

Writing a captivating professional summary keeps you one step ahead of the other job applicants.

To make your office staff professional profile above average, you may as well need to focus on your exceptional skills, achievements and work practices.

Remember to stay relevant, and tailor your professional statement to each job posting. Work your magic and convince the hiring manager that if given any clerical task, you would execute it to the highest standards.

Here's an example of a strong office staff professional summary

Enthusiastic and dependable professional with 4+ years of experience in executing diverse administrative tasks. Developed office functions manual and mentored new members of the office staff, increasing work productivity by 32%. Skillfully programmed agendas for 5 executive managers. Effectively resolved customer issues, leading to a 12% increase in service rating.

3. What are the best skills to put on your office staff resume

You have outstanding interpersonal, organizational and time management skills. You are dependable, flexible and always ready to excel in any task.

All this is great, but guess what. So is Sally.

The following tips will guide you on how to build a better-than-Sally’s office staff skill set :

• Draft a list of your professional soft and hard skills.
• Go back to the job posting in question and target the requirements that match the skills in your draft.
• Mention these competencies at the top of the list.
• Include the rest of your skills, making sure they are relevant to the job.
• Add proficiency levels whenever appropriate. 

Best soft skills to put on your office staff resume

• Outstanding Spoken and Written Communication
• Effective Organization
• Problem Solving
• Customer Service
• Attention to Detail
• Professionalism
• Multitasking
• Prioritization
• Flexibility
• Ability to Work Well Under Pressure

Best office staff hard skills for your resume

• MS Office Suite (Superior Proficiency)
• QuickBooks (Advanced Proficiency)
• Schedule Management (Superior Proficiency)
• Record Keeping and Maintenance
• Inventory and Supply Management
• Office Administration
• Multi Line Phone Systems

4. How to properly describe your office staff work experience

Make the hiring manager regret having wasted their time on reading Sally’s resume. Portray your most relevant work experience , responsibilities and achievements in a professional and clear manner.

Use the keywords from the job posting, and link them with your unique accomplishments. Ace in the hole? – Quantify them!

Office staff work experience example

Marknight Office Assistant 2017 – 2021

• Demonstrated aptitude to deliver significant support for all the members of the office staff, including executing projects in favor of productive business operations.
• Administered deposits, account registry and payroll on a monthly basis.
• Developed office functions manual and mentored new members of the office staff, increasing work productivity by 32%.
• Skillfully programmed agendas for 5 executive managers.
• Effectively resolved customer issues, leading to a 12% increase in service rating.

Find out your resume score!

5. How to leverage your education section

Listing education is easy, right? — Your college name, degree and years in school. Done.

However, what if Sally has the same bachelor’s degree as you do? Well, in that case, you should take advantage of mentioning your relevant coursework, achievements or areas of interest. 

How to list education on your office staff resume

Bredson High School 2013 - 2017

• Excelled in English Language and Literature
• Area of Interest: Computer Science
• Voted Vice President of the Debate Team
• Positive Attitude Award recipient

6. What are the most adequate additional sections to include in your office staff resume

They may be called "additional" or "extra", but these sections can be quite decisive, especially when taking into account a high volume of competitive resumes.

Volunteering at the Tech Fair, for instance, may convey how you embrace technology, and participating in the Be a Better Leader conference speaks for itself.

Volunteering Activities

Volunteer Administrator , Local Non-Profit Organization (January 2019 - June 2020)

• Assisted in organizing fundraising events, resulting in a 20% increase in donations.
• Managed volunteer schedules and coordinated team efforts for community outreach programs.
• Contributed to social media campaigns, boosting the organization's online presence by 30%.

Event Coordinator , School Parent-Teacher Association (September 2020 - Present)

• Planned and executed school events, such as fundraisers and parent workshops.
• Collaborated with teachers and parents to enhance school-community relationships.
• Implemented efficient registration and communication systems, streamlining event planning.

Conferences

• Be a Better Leader International Online Conference 2019

7. Valuable job search resources for office staff members

Job searches can sometimes feel like a daunting task, especially in a field as vast as office administration. Luckily, there are many resources tailored specifically for office staff members. Let's unveil your tool kit:

• Job search websites: General websites like Indeed or LinkedIn list countless administrative job opportunities. Use their search filters to narrow down listings that suit your credentials and preferences.
• Office admin-specific job boards: Some job boards such as iHireAdmin  or OfficeTeam focus specifically on administrative and office-related roles.
• Professional organizations: Groups like the International Association of Administrative Professionals offer resources, professional development opportunities, and job postings specific to office staff roles.
• Temp agencies: Temp agencies like Robert Half or Adecco can connect you with short-term positions which sometimes convert into permanent roles.
• Local career centers: These centers often have partnerships with local businesses and offer job placement services, resume support, and interview training.
• Social media: Platforms like LinkedIn and Facebook have groups dedicated to office professionals. These can be a valuable resource for job postings and networking opportunities.

Remember, whether you're a newbie to office work or looking for your next step, these resources can assist in navigating your job search journey.

Office Staff Resume FAQ

How can i make my office staff resume stand out.

Besides showcasing your skills and experience, emphasize achievements that quantify your impact, such as improved efficiency, implemented systems, or cost-saving measures. Showing concrete results can give you an edge.

Should I include a skills section in my office staff resume?

 Absolutely. A dedicated section for skills allows you to highlight your proficiency in key areas relevant to an office environment - think scheduling, customer service, database management, or even specific software proficiency.

How should I format my office staff resume?

Aim for clarity and simplicity. Use subheadings, bullet points, and clearly divided sections to make the document easy to scan. Remember, hiring managers often skim through resumes, so make yours easy to digest.

Should I customize my office staff resume for each job application?

Ideally, yes. Tailoring your resume to each job posting shows the employer that you've paid attention to the details of their job listing and can help you align your skills and experiences more accurately with what they're looking for.

Does an office staff resume need an objective or summary?

While not mandatory, a well-written objective or summary can provide a quick overview of your qualifications and aims, giving potential employers a snapshot of what you bring to the table. Tailor it to each job to make the biggest impact.

Julia Belak

Julia is a Certified Professional Résumé Writer (CPRW™) and an active member of the Professional Association of Résumé Writers & Career Coaches (PARWCC™). She is also a passionate translator and graphic designer. Julia holds degrees in translation and interpretation and has international work experience in various countries across Europe, as well as in China and Panama. Julia formerly taught academic writing and contributed as a graphic designer to outlets such as The Business of Business. You'll often find her with a book in one hand and a specialty coffee in the other, always on the lookout for new insights.

All administrative resume examples

• Administration
• Facilities Manager
• Front Desk Receptionist
• Personal Assistant

All office staff resume examples

Related office staff cover letter examples

Resume guides

How to write a professional resume summary [+examples], how to put your education on a resume [+examples], how to describe your work experience on a resume [+examples], let your resume do the work..

Join 5,000,000 job seekers worldwide and get hired faster with your best resume yet.

10 Office Assistant Resume Summary Examples

When applying for an office assistant position, your resume is your first opportunity to make a good impression. The summary section, often referred to as a profile or personal statement, sits at the top of your resume and provides a snapshot of your professional abilities.

This page offers ten examples of office assistant resume summaries that you can use to craft a compelling introduction to your resume. These samples demonstrate how to convey your skills and experience in a clear and straightforward manner, making it easier for potential employers to see why you’re the right candidate for the job. Whether you’re a seasoned office professional or entering the field for the first time, these examples can help you present your best self to hiring managers.

Experienced Office Assistant Resume Summary Examples

1. Proactive Office Assistant with 5+ years of experience in busy and fast-paced environments. Highly organized and efficient, with a flair for creating optimally organized systems that streamline operations and increase productivity. Expert in leveraging technology to automate tasks, manage digital files, and support executive teams. Recognized for exceptional customer service skills, handling inquiries with grace and professionalism.

2. Dedicated Administrative Assistant with over 8 years of experience. Proficient in providing comprehensive administrative support to senior executives, handling confidential tasks, and managing complex calendars with precision. Strong communicator with a natural talent for building relationships and fostering a collaborative team environment.

3. Uniquely qualified Office Assistant with over 6 years of experience in high-pressure office environments, managing critical operational tasks and supporting pivotal projects. Adept in HR functions, payroll processing, and financial record keeping with a solid record of improving processes and enhancing department efficiency.

4. Versatile and Tech-Savvy Office Assistant with more than 7 years of experience in diverse administrative roles, specializing in clerical tasks, office software, and digital communication tools. Proven ability to manage multiple priorities with a proactive approach to problem-solving and a commitment to delivering high-quality results.

5. Results-Oriented administrative professional with an extensive 9-year background in office management, document preparation, and clerical leadership. Commended for contributions to reorganizing filing systems and cutting down administrative waste, leading to a significant reduction in operating costs.

Entry Level Office Assistant Resume Summary Examples

6. Eager and detail-oriented recent graduate; fresh from completing an administrative degree, ready to apply rigorous coursework and knowledge of modern office technologies in a real-world setting. Demonstrates strong organizational skills and the ability to learn quickly, providing support with enthusiasm and accuracy.

7. Motivated Office Assistant with hands-on internship experience. Proven ability to manage front desk operations, assist in event planning, and maintain impeccable records with dedication and a keen eye for detail.

8. Adaptable office assistant with a positive attitude and a commitment to excellence in administrative tasks. A fast learner with foundational knowledge in handling correspondence, scheduling, and supporting office management through proactive problem-solving and strong interpersonal skills.

9. Recent Administrative Support Diploma Holder: Offering fresh insights and newly acquired skills in database management and administrative support. Recognizable for going above and beyond in internship roles, demonstrating a strong work ethic, and the ability to adapt to changing environments and demands.

10. New Office Assistant with valuable experience from volunteer work in administrative duties, embodying a strong spirit of service and teamwork. Excels in organizing community events, managing communication, and facilitating smooth office operations, ready to bring a collaborative and energetic approach to a professional office setting.

• 12 Entry-Level Administrative Assistant Resume Summary Examples
• Top 20 Entry-Level Office Assistant Resume Objective Examples
• Top 10 Executive Assistant Resume Summary Examples
• Medical Assistant Resume Objective and Summary (13 Examples)

Office Support Resume Examples

Writing a great office support resume is important because it is one of the first things a potential employer will see when they are considering you for a position. It is your opportunity to make a good first impression and sell yourself as the best candidate for the job.

Create your resume Select from 7 professional resume templates

If you're looking for inspiration when it comes to drafting your own office support resume, look no further than the samples below. These resumes will help you highlight your experience and qualifications in the most effective way possible, giving you the best chance of landing the office support job you're after.

or download as PDF

Essential Components of an Office Support Resume

An effective Office Support resume is a vital instrument in your job search, showcasing your skills, experience, and qualifications to prospective employers in the administrative field. A well-crafted resume should be neatly structured and carefully composed to highlight your proficiency in essential office support functions such as data entry, scheduling, and correspondence management.

Ensure your resume features key sections: a compelling summary or objective statement, relevant work history, educational background, skill set, and any additional qualifications that position you as the ideal candidate.

In the following sections, we will delve into each component of the resume, discussing its significance and content. We will also provide tips to enhance the impact of each section.

1. Contact Information

At the forefront of your resume should be your contact information, as employers prioritize this for communication purposes.

Position your contact details at the top, including your full name, phone number, and a professional email address . A professional email typically contains your first and last name.

Adding a LinkedIn profile can be advantageous, ensuring it is updated and presents you professionally. If applying for jobs in different locations, consider listing your current city or state. Avoid personal details such as marital status, religion, or social security number, as they are irrelevant to the job and could lead to bias.

Double-check your contact information for accuracy to prevent communication issues that could cost you job opportunities.

• Phone Number
• Email Address (Professional)
• LinkedIn Profile (Optional)
• Current Location (If relevant)

Always verify your contact details before submitting your resume to avoid errors that could hinder employers from reaching you.

2. Professional Summary or Objective Statement

The Professional Summary or Objective Statement serves as a brief introduction to your professional persona, situated just below your contact information.

This section should succinctly highlight your core skills, experiences, and career aspirations, tailored to the specific job and company culture. It's crucial to capture the hiring manager's attention quickly, as they often scan resumes briefly due to time constraints.

Keep this section concise, around three to four lines, and ensure it's compelling enough to encourage further review of your resume. Always be truthful, avoiding exaggeration or falsehoods.

Related : Top Office Support Resume Objective Examples

3. Skills and Competencies

The Skills and Competencies section is where you showcase the abilities and expertise that make you an excellent fit for the role. Employers typically seek specific skills in Office Support candidates, such as administrative, technical, communication, organizational, problem-solving, customer service, and time management skills.

Provide concrete examples of how you've applied these skills in previous roles, as real-life instances are more persuasive than mere assertions of capability.

Related : Office Support Skills: Definition and Examples

4. Work Experience

Your work history is a testament to your ability to function in an office environment. List your experiences in reverse chronological order, detailing the company name, location, dates of employment, and job title.

Use bullet points to describe responsibilities and achievements, employing action verbs and quantifying results where possible. Include relevant non-office support roles that demonstrate transferable skills.

Focus on quality over quantity, aligning your experiences with the job description. Be prepared to discuss any employment gaps during interviews.

5. Education and Certifications

The Education and Certifications section highlights your academic achievements and specialized training relevant to the position.

List your highest educational attainment first, followed by any trade or technical school credentials. Include certifications that underscore your professional development, such as Microsoft Office Specialist (MOS) or Certified Administrative Professional (CAP).

Continuing education courses and related certifications can also be included to demonstrate your commitment to staying current in your field.

Related : Office Support Certifications

6. Relevant Software Proficiency

Proficiency in office-related software is essential for an Office Support role. List software knowledge pertinent to office support tasks, explaining your level of expertise and professional application.

Include certifications or courses that validate your software skills, and stay updated with the latest versions to maintain a competitive edge.

7. References

References can validate your skills and past performance. Only include them if requested, choosing individuals who can vouch for your office support capabilities.

Obtain permission from your references, provide them with job details, and list their contact information and your relationship with them.

Opt for quality over quantity in your references, ensuring they will represent you positively and professionally.

Related Resume Examples

• Support Analyst
• Support Specialist
• Support Technician
• Support Worker
• Support Coordinator
• Support Manager

Protect your data

This site uses cookies and related technologies for site operation, and analytics as described in our Privacy Policy . You may choose to consent to our use of these technologies, reject non-essential technologies, or further manage your preferences.

• Resume and Cover Letter
• Functional Resume: Writing...

Functional Resume: Writing Guide, Examples, & Template

11 min read · Updated on August 28, 2024

What is a functional resume, and is it suitable for your job search?

Submitting the best resume possible is essential regardless of the job you're applying to. Selecting the proper format for your unique circumstances is one aspect of ensuring that's the case. Many turn to the common chronological resume format. But what happens if your work history and skills don't fall neatly within that format? Then, a functional resume might be an option.

Below, we answer, “What is a functional resume?” and share tips with a template, as well. 

What is a functional resume?

The functional resume format emphasizes your skills over your work history. The goal of a functional resume is to craft your carer history in such a way that proves how the skills you've acquired align with the job you want. It's these skills that will stand out first and foremost to the hiring team. 

You still include your work history in a functional resume, though you don't go into detail about your accomplishments for each specific position. Instead, you include your accomplishments within each skill category. 

FORESHADOWING: We have a functional resume example at the end of this post you can refer to and see how this works. 

A functional resume tends to be a last-resort format for a couple of reasons:

Applicant tracking systems sometimes have a difficult time reading a functional resume format. 

Since the functional format is not that common, it can be more difficult for recruiters and hiring managers to find the information they're seeking quickly.

Still, if you don't have a traditional work history but have many skills relevant to the job you're applying for, a functional resume could be the best choice for you. 

What is a functional resume vs. a chronological resume?

The chronological resume, also referred to as a reverse chronological resume, is the most commonly used resume format. This format focuses on your work history instead of skills like the functional format. 

In the chronological format, you will include your most recent job first, with the rest of your experience in reverse chronological order. Each position will have a set of bullets that flesh out your achievements in that role. 

A chronological resume is an ATS-friendly format when it's written correctly. It also tends to be the most popular among hiring teams since they're familiar with the format and can easily locate the information that matters to them. 

Related reading: How to Use a Reverse Chronological Resume Format

What is a functional resume vs. a hybrid resume?

A hybrid resume, also called a combination resume, blends aspects of the chronological and functional resume formats. The goal of a hybrid resume is to equally emphasize your skills and work history. 

The hybrid resume has become a popular format choice for candidates since it gives the opportunity to emphasize the skills you have in combination with your work history. It's also a format that tends to be easily read by ATS and human readers. 

Related reading: The Best Resume Format to Get You Hired

When should you use a functional resume?

Now that we've answered “What is a functional resume?” let's discuss when you should and shouldn't use this format option.

A functional resume might work well for you if:

You have been out of the workforce for a while. Suppose you're reentering the workforce after some time. In that case, you might not want that fact to be the first thing prospective employers notice about your resume. Instead, you'd prefer they see your impressive categories of skills. 

You have a large gap in your employment history. Similar to being out of the workforce for a while, a functional resume helps to emphasize your relevant skills first to give a positive spin on your resume, helping to take the emphasis off of your employment gap(s). 

You have held jobs that span a lot of different types and industries . If your employment record is all over the place regarding the industries and types of jobs you've held, it might not be easy for a hiring team to connect your experience to the job you're applying for. A functional resume will allow you to emphasize that you have the skills necessary for the job first, so your diverse employment record isn't called into question (hopefully) as much. 

You have little to no work experience. You might not have much work experience if you're right out of college. You do likely, however,  have a lot of skills you've acquired through school activities, sports, part-time work, or school clubs. A functional resume allows you to be creative in the skills you represent first, helping to grab the attention of hiring teams with what's most relevant.

Your skills have been acquired through means other than traditional work experience. Suppose you have relevant skills acquired through things like hobbies, interests, or volunteer experience over conventional work experience. In that case, a functional resume will allow you to emphasize these skills so they stand out better than they would in a chronological format. 

When should you not use a functional resume?

If any of the following pertain to you, then it's likely in your best interest to choose a hybrid or chronological resume format:

You have a traditional employment career trajectory. If you have plenty of work experience related to the job with a typical career growth path, then a chronological or hybrid resume is the way to go. 

You're changing careers and want to emphasize transferable skills. If you've gained a lot of transferable skills and are making a career shift, a hybrid resume is an excellent way to highlight your transferable skills first, with your work experience coming in second. 

Your most recent employment history is relevant. If your most recent employment is relevant to the job, even if some of the rest of your work history isn't, you'll likely do better with a hybrid or chronological format over a functional one. 

What to include in a functional resume

Here are the sections to include in a functional resume:

Start with your contact information

Regardless of the format you select, you'll start it off with your contact information. This includes your name, cell phone number, email address, and location (city, state, zip code). You can also include your LinkedIn or professional website URL. 

Kick it off with a resume summary

Another common element across all resume formats is starting it off with a resume summary . Your summary should encapsulate what your resume is about. You want to grab the reader's attention enough for them to want to learn more. Include three to five essential skills and one to two accomplishments, with some powerful adjectives to describe you. 

Categorize your skills

The bulk of your resume for a functional format will be your Professional Skills section. Here's where you'll categorize your skills and include key accomplishments from your experience to showcase how you applied those skills successfully in the past. 

Incorporate your work history

Following your Professional Skills section, include your work history. Here, include the name of the employer, your position, and the dates you were employed. Where you would include bullet points of your accomplishments below each position for a chronological and hybrid format, you will leave those off in the functional format. You've already covered key accomplishments within your categories of skills.

Close it off with education

Like other resume formats, your functional resume will end with your Education section . An exception to this is if you are a new hire with little to no work experience and a few skills to highlight. In that case, you'll emphasize your education by listing it first, followed by your Skills section and then your work history. 

Your Education section should include your degree and where you obtained it. You can also include any honors you might've achieved. 

Many also choose to include any relevant certifications in their Education section. Or, you can opt to include a separate Certifications section if you have more than one to highlight.

Include additional sections as appropriate

You may include additional sections on your resume depending on your unique circumstances. Additional sections could include Volunteer Experience, Hobbies and Interests, Certifications, Special Projects, and Technical Skills.

Tips for writing your functional resume

Here are a few additional tips to help you craft a job-winning resume:

Tailor your resume to each job. Refer to the job description and tailor your resume to include keywords and information that aligns with your skills and experience. 

Use power verbs. Begin each work accomplishment bullet point with a power verb . 

Include as much quantifiable information as possible. When describing your accomplishments, include results and use data to quantify those results as much as possible. 

Example of a functional resume 

Here is an example of a functional resume for someone pursuing an HR-related job. You'll see this individual has a brief employment gap and a bit of an unconventional career path, making a functional resume a suitable option.

Kendra Smith

555.555.5555 | [email protected] | Morgantown, WV 26250 

Intuitive professional with multi-dimensional expertise in Human Resources for diverse group of industries, including oil & gas, finance, Internet marketing, and real estate. Timely and efficient with the ability to work with all levels of staff within an organization. Influential in working with leadership teams to support the best interests and wellbeing of employees. Expertise includes recruiting, employee relations, training and development, and performance management. 

PROFESSIONAL SKILLS

Staffing & Recruiting

• Partnered with recruiters to rebuild workforce after a 40% reduction due to Hurricane Katrina relocation
• Counseled management while going through a reduction in force for 150+ positions
• Recruited for over 500 positions in multi-faceted environments
• Utilized applicant tracking system (ATS) software, including Taleo, JobVite, and SAP, to monitor resume submissions and data
• Designed a one-stop shop website to assist new hires in assimilating to the community and company

Employee Relations & Performance Management

• Managed employee relations for global and domestic client groups totaling 500-700 employees for multi-million dollar companies
• Designed and implemented new company-wide Service Award Program
• Developed new Performance Management process resulting in more effective employee development, documentation, and communication
• Directed relocation project and successfully transferred 300+ positions from Austin to Houston, TX

Communications & Policy Design

• Prepared and administered 40+ HR-focused policies, including performance management, non-solicitation, harassment, education reimbursement, annual MVR reviews, and discipline for $4.5B start-up company
• Partnered with HR & Legal departments to develop and present materials for pertinent employee communications, including Austin relocation, benefits open enrollment, and policy updates
• Presented HR updates, including goals and projects, for monthly Leadership staff meetings
• Drafted and wrote 200+ employee, HR, and CEO communications

Training & Development

• Developed 30+ training modules focused on HR Foundational skills for supervisors and managers, including union avoidance, effective communication, performance management, employment law, recruiting, and employee development
• Spearheaded culturally sensitive technical and professional career development plans for 100 international and domestic employees
• Trained HR colleagues on I-9 government compliance

WORK EXPERIENCE

HR SME Copywriter:  IESquared, LLC, Houston, TX, 6/2020 - Present 

Public Relations Specialist:  PrimeWay Credit Union, Houston, TX. 4/2017 - 6/2020 

HR Recruiter:  HighMount E & P, Oklahoma City, OK, 11/2012 - 5/2013

HR Operations Manager:  Dominion E & P, Houston, TX, 9/2010 - 10/2012

EDUCATION   

West Virginia University – Morgantown, WV

• Master of Science in Human Resources and Industrial Relations
• Bachelor of Science in Business Administration

Is a functional resume right for you?

Now that you know the answer to “What is a functional resume?” it's time to decide if it's the right option for you. If you have a traditional work history, recent relevant work, or are applying for a job where your work history is necessary to include in detail, then you should forgo the functional resume format. If you fall into any of the other categories above where a functional resume could be of value, then go for it. And, when in doubt, you can always hire a resume writer to help. Good luck!

Are you using the right format for your resume? Find out by submitting it for a free resume review . Our experts will review it and provide specific tips to help improve it and get past an ATS!

Recommended reading:

How to Check If My Resume Is ATS-Friendly for Free

15 Expert Tips to Working with Recruiters

Strategic Job Search Planning: Land Your Dream Job

Related Articles:

How to Write a Short Bio? (With Examples)

7 Best Personal Skills for Your Resume (With Examples)

Great Jobs for Teens: Top Picks for 16-Year-Olds

See how your resume stacks up.

Career Advice Newsletter

Our experts gather the best career & resume tips weekly. Delivered weekly, always free.

Thanks! Career advice is on its way.

Share this article:

Let's stay in touch.

Subscribe today to get job tips and career advice that will come in handy.

Your information is secure. Please read our privacy policy for more information.

Log In to Resume Trick

• Log in with Google

Forgot password?

Don’t have an account? Sign Up here

Create your free account

Please verify email. check your inbox and follow the activation link., recover your password.

Please enter your email to reset your password. You will receive letter with the password reset link.

How to Write a Reverse Chronological Resume

Crafting a standout resume is a critical step in any job search. One of the most popular and effective ways to do so is to use reverse chronological order resume format to highlight your professional journey in a clear, organized manner.

In this article, we will delve into the intricacies of writing a resume in reverse chronological order , exploring the key features, benefits, and potential drawbacks.

Additionally, we'll provide practical examples to help you design an application that effectively showcases your qualifications and experience, ensuring you make a strong impression on potential employers .

What is a reverse chronological order resume?

In reverse chronological order resume format, your work experience and education are listed starting from the most recent and moving backwards in time.

This type highlights your most relevant achievements and responsibilities, which are typically the most relevant to prospective employers.

It provides a clear and straightforward timeline of your career progression , making it easy for recruiters to see your professional growth and continuity.

Chronological vs reverse chronological resume

Traditional chronological resumes emphasize your progression over time. It shows how your experience has developed from the beginning of your career up to the present .

This type is suitable if you have a clear, consistent career path with logical progression and if your earlier experiences are still relevant to your current job targets .

Below you can see examples of the resume in different formats.

Resume in reverse chronological order:

Chronological resume:

Key components of a reverse chronological resume

Contact information.

This resume section provides the essential information for employers to contact you. Ensure it is up-to-date and professional.

• Full Name : David Donaldson
• Location : New York, NY
• Phone Number : (123) 456-7890
• Email Address : [email protected]
• LinkedIn Profile : linkedin.com/in/daviddonaldson

Professional summary

The summary statement gives a snapshot of your qualifications and what you aim to achieve, capturing the hiring manager’s attention immediately.

Example: Results-oriented marketing professional with over 8 years of experience in brand management and content strategy. Proven track record of driving revenue growth and improving brand visibility.

Work experience

List your work history in reverse chronological order, starting with your most recent job.

Marketing Manager

Acme Corporation, New York, NY

January 2020 - Present

• Develop and execute comprehensive marketing campaigns, resulting in a 25% increase in sales.
• Manage a team of 10 marketing professionals, fostering a collaborative and high-performance work environment.
• Analyze market trends and customer feedback to inform product development and marketing strategies.

Marketing Specialist

Tech Solutions Inc., New York, NY

June 2016 - December 2019

• Implemented SEO strategies that improved organic search traffic by 40%.
• Coordinated and launched successful email marketing campaigns with an average open rate of 30%.
• Collaborated with cross-functional teams to develop and launch new product lines.

Your academic background provides insight into your formal training and foundational knowledge. This is especially important for roles that require specific certifications. Start with the most recent degree.

Example: Master of Business Administration (MBA) New York University, Stern School of Business, NY Graduated: May 2016 Bachelor of Science in Marketing University of California, Berkeley, CA Graduated: May 2012

This section highlights your key competencies, helping employers quickly identify if you have the abilities needed for the job. Make sure to include both hard and soft skills .

• Digital Marketing
• SEO and SEM
• Content Strategy
• Data Analysis
• Project Management
• Team Leadership

Relevant certifications demonstrate your commitment to professional development and your proficiency in specific tools or methodologies relevant to the industry.

Example: Google Analytics Certified, 2018 HubSpot Content Marketing Certification, 2019

Optional sections

Additional sections provide a fuller picture of who you are as a professional and a person. They can showcase your involvement in communities, volunteer work, and language skills that might be beneficial for the role.

Professional Affiliations

Member , American Marketing Association (AMA)

2022 - Present

Volunteer Experience

Marketing Consultant , Nonprofit Network, NY

2021 – Present

• Fluent in Spanish

Create your professional Resume in 10 minutes for FREE

Reverse chronological resume examples

Registered nurse reverse chronological resume, teacher reverse chronological resume.

Professional Summary Dedicated and passionate educator with over 12 years of experience in teaching elementary and middle school students. Proven ability to create engaging lesson plans, foster a positive environment, and adapt teaching methods to accommodate diverse learning styles. Education Master of Education in Curriculum and Instruction University of Illinois, Urbana-Champaign, IL Graduated: May 2012 Bachelor of Science in Elementary Education Illinois State University, Normal, IL Graduated: May 2010 Teaching Experience Middle School Science Teacher Springfield Middle School, Springfield, IL August 2015 – Present Develop and implement comprehensive science curricula for grades 6-8, focusing on inquiry-based learning and hands-on experiments. Utilize technology and multimedia resources to enhance student engagement and understanding of scientific concepts. Mentor new teachers and provide professional development workshops on effective classroom management and instructional strategies. Achieved a 15% increase in student standardized test scores over three years by incorporating differentiated instruction and targeted interventions. 4th Grade Teacher Lincoln Elementary School, Springfield, IL August 2012 – June 2015 Designed and executed lesson plans across all core subjects, integrating interdisciplinary approaches to foster critical thinking. Collaborated with colleagues to develop school-wide initiatives aimed at improving literacy and numeracy skills. Established a positive classroom environment by implementing behavior management techniques and promoting a growth mindset. Organized extracurricular activities, including a science club and a reading challenge program, to encourage student participation and engagement. Certifications Illinois Professional Educator License (PEL) Endorsements : Elementary Education (K-9), Middle School Mathematics, Middle School Science Professional Development Attended the National Science Teachers Association (NSTA) annual conference, 2018-2023. Completed workshops on differentiated instruction, classroom technology integration, and student mental health awareness. Participated in district-led curriculum review committees and contributed to the development of new science standards. Skills Lesson Planning and Curriculum Development Classroom Management and Student Engagement Differentiated Instruction and Assessment Educational Technology Integration Data Analysis and Progress Monitoring Strong Communication and Collaboration Achievements Awarded "Teacher of the Year" at Springfield Middle School, 2021. Published an article on innovative science teaching methods in Teaching Star magazine, 2020. Secured a grant for $5,000 to fund a new school garden and outdoor learning space, 2019.

Data analyst reverse chronological resume

Mechanical engineer reverse chronological resume.

Professional Summary Dedicated Mechanical Engineer with 10 years of experience in product design and development. Skilled in conceptualizing and implementing innovative solutions to address engineering challenges. Strong background in CAD modeling, simulation, and project management. Experience Senior Mechanical Engineer State Engineering Solutions, San Francisco, CA July 2017 – Present Lead a team of 5 engineers in the design and development of new product lines, resulting in a 20% increase in production efficiency. Implement cost-effective design changes that saved the company $500,000 annually in manufacturing expenses. Conduct FEA simulations to optimize component strength and durability, reducing material usage by 15% without compromising performance. Manage projects from conception through production, ensuring adherence to timelines and budgets. Mechanical Engineer Modern Technologies, Palo Alto, CA August 2014 – June 2017 Designed and validated mechanical components for consumer electronics products, collaborating closely with cross-functional teams. Utilized CFD simulations to improve thermal management systems, resulting in a 30% reduction in device overheating issues. Prepared technical specifications, drawings, and documentation for manufacturing and assembly processes. Participated in design reviews and provided technical support to resolve engineering issues during product development phases. Education Associate's Degree in Mechanical Engineering University of California, Berkeley, CA Graduated: May 2012 Skills CAD/CAM Software (SolidWorks, AutoCAD) Finite Element Analysis (FEA) and Computational Fluid Dynamics (CFD) Project Management and Agile Methodologies Prototyping and Testing Manufacturing Processes Optimization Technical Writing and Documentation Team Leadership and Collaboration Projects Automated Assembly Line Optimization (2024) Designed and implemented improvements to an automated assembly line, reducing cycle time by 25% and increasing throughput by 30%. Solar-Powered Water Purification System (2022) Led a multidisciplinary team in developing a solar-powered water purification system for rural communities, improving access to clean drinking water. Publications Smith, J., & Johnson, A. (2018). "Advanced Thermal Management in Consumer Electronics" . Journal of Mechanical Engineering, 45(2), 112-125.

Customer service representative reverse chronological resume

Disadvantages of reverse chronological format, emphasis on gaps and job-hopping.

Using this format in a resume tends to highlight any gaps in employment or frequent job changes.

For example, if someone took a year off to travel or faced a period of unemployment , it can look more obvious.

Focus on work history over skills

The reverse chronological order prioritizes the timeline of jobs rather than the specific skills gained, which can be a drawback for those who have developed valuable abilities outside of traditional roles.

For instance, if someone has extensive skills in data analysis but has worked in various unrelated positions, their proficiency might not be immediately apparent.

Less suitable for career changers

Career changers might find the reverse chronological resume less effective as it highlights their past roles. This can make it challenging for recruiters to see the candidate’s potential in their new career focus.

For example, someone transitioning from a marketing role to software development should emphasize their newly acquired programming skills and certifications.

A functional resume focuses on skills and experiences rather than chronological work history. It is particularly useful for those who have gaps in their employment or a diverse range of jobs.

It is also possible to use a combination (hybrid) resume . It integrates both skills and work history, allowing candidates to highlight their abilities upfront while still providing a work history.

In conclusion, utilizing a reverse chronological resume can significantly enhance your job application by clearly showcasing your most recent and relevant experiences.

Reverse chronological format not only highlights your professional progression but also makes it easier for employers to quickly assess your qualifications and fit for the role .

Whether you are advancing your career or transitioning into a new field, a well-crafted application can be a powerful tool in achieving your professional goals.

Alexandra Meyer

Editor-in-Chief at Resume Trick

Alexandra Meyer is the editor-in-chief of Resume Trick. She was behind the launch of Icecream Apps in 2014 and continues to oversee the high content standards of the company's projects. Alexandra has years of experience writing and editing articles about technology, software and online services, and human resources.

Rate this article:

Like the article spread the word, related articles.

Mechanical Engineering Resume Examples and Templates

A career as a mechanical engineer attracts a large number of applicants due to its broad ...

Elementary Teacher Resume Examples & Writing Advice

Elementary teachers play an important role in the early stage of children's education. Highly ...

Network Engineer Resume Examples and Tips

In today's interconnected world, where digital landscapes evolve rapidly, the role of engineers ...

• CV Templates Simple Professional Modern Creative View all
• CV Examples Supermarket Student Cleaner Care Assistant Sales Assistant View all
• Cover Letter Templates Simple Professional Modern Creative View all
• Cover Letter Examples Care Assistant PhD Internship Cleaner Short View all
• Cover Letter Builder
• CV Examples
• Office Administrator

Office Administrator CV Examples & UK Templates

Choosing the right CV format for an office administrator

Include your contact information, make use of a summary, outline your office administrator work experience: career journey to date, include the relevant key skills that make a great office administrator cv, detail your education & relevant administrative certifications, pick the right cv layout and design for an office administrator cv.

Proactive office administrators ensure everyone stays on track in the office. These talented multi-taskers wear many hats, from fielding calls and preparing professional documents to managing office supplies and organising filing systems. 

Employers are looking for office administrators who can apply their skills, experience, and high standards to ensure the office runs like a dream! So, how can you convince them that you’re the administrator they should hire?

To land this key position, you’ll need a well-written CV that shows off your proactive outlook, top-notch organisation skills, attention to detail, and team-focused approach. Get ready to launch a successful job search with our office administrator CV that demands attention!  

CV guide for an office administrator CV

Accelerate success with Resume.io. Our guides and CV examples cover over 150 professions, and our CV builder makes creating a compelling CV easier than ever.

This CV guide and corresponding office administrator CV example will cover the following:

How to write an office administrator CV

• How to add your contact information
• Using summaries
• Adding your administrative experience
• Listing education and relevant experience
• Picking the right CV design/layout

The first stage in crafting a top-tier office administrator CV is to be clear about the structure you will use. Your CV should include these key components:

• The CV header
• The CV summary (aka profile or personal statement)
• The employment history section
• The CV skills section
• The education section

Office administrators often have a broad range of duties and responsibilities, which can be tricky to condense into a concise one or two-page document. In order to create an office administrator CV that will be successful, you’ll need to fully research the role and employer so that you can tailor your CV and highlight your most impressive administrative achievements.

What is your unique selling proposition? What makes you different from other job applicants? What value can you bring to the employer? The answer to these questions is what will set you apart in this competitive job market.

Try this formula to ensure you tick all the boxes on the hiring manager’s checklist:

• Quantify achievements rather than simply listing responsibilities in your work experience section . What have you achieved in past administrative roles? Perhaps you streamlined administrative processes or implemented new systems that boosted efficiency. If so, explain how you achieved this and any positive outcomes.
• Tweak your CV for each job opportunity. Use the job description as your guide and tailor your CV so that it fully meets the criteria of the advertised role.
• Ensure professional formatting and use bullet points to break up large sections of text so recruiters can easily read and digest your information. This tends to work best in the work experience section, where bullet points can help your achievements to stand out.
• Optimise your CV with appropriate keywords from the job description. This will help you get past applicant tracking systems that many companies now use.

Always optimize your CV for ATS

Applicant Tracking Systems (ATS) use algorithms to scan CVs for keywords that match the job description, ranking them according to keyword frequency. Those CVs that rank highly are likely to earn a review by a recruiter, whereas the rest will sink to the bottom of the list. 

Highlight keywords or terms that are emphasised as important or repeated in the job description, then sprinkle these terms across your CV. For example, an office administrator job posting may list the following essential requirements: 

• “Office Administrator”
• “Customer service”
• “MS Office”
• “Communication skills”
• “Attention to detail”

Your CV profile summary, when integrating these keywords, could read: 

“Energetic Office Administrator, with a solid foundation in providing optimal administrative support and customer service in fast-paced service environments. Skilled in office software, including advanced knowledge of MS Office. Eager to apply strong communication skills and attention to detail to facilitate smooth and effective office operations.” 

In most cases, the best CV format to use for your office administrator CV is reverse chronological. This format details recent work experience listed under dated employer headings, starting with your current or most recent job and working back to earlier roles. Most hiring managers expect to see this format and, as a result, find it easy to read.

If you’re just starting out as an office administrator, the functional CV format might offer a better solution. This structure prioritises skills and strengths, with little or no focus on any work experience. While this format tackles a lack of experience, it can be viewed a bit like smoke and mirrors by recruiters who may think you’re hiding something. ATS also struggle to parse a skills-based CV as keywords are in the “wrong” place. 

A good compromise is a hybrid (combination) CV format. Often considered the offspring of the reverse chronological and functional CV, this format places equal weight on skills and experience. Perfect if you’ve acquired a little work experience as well as transferable skills.

Your CV needs to be super organised, polished, and professional—also qualities of a great office administrator. Stick to a one-page, clean, crisp, and modern CV design that is straightforward for the hiring manager to read. 

Check out our CV templates if you need some inspiration and choose the format that best suits your situation. We also have several administration CV examples you can review. 

One way to distinguish yourself from other job applicants is with an eye-pleasing CV header that draws attention to your contact information. Essentially, this is your visual brand, so it needs to communicate that you’re the full package: positive, proactive, and professional.

Make sure you use the same header design for your cover letter. By presenting your CV and accompanying cover letter as a matching pair, you’re showing your regard for cohesiveness and the finer details. Here’s what you need to include: 

• Full name & title . List your first and last name in a large font and bold text, followed by the title of the role you are pursuing.
• Professional email address . Include a straightforward email address, such as [email protected] . Avoid anything quirky or unprofessional.
• Phone number . Share a phone number where you can be easily reached, complete with a professional voicemail message.
• Location . Your full address on a CV is no longer expected. Provide your city or general location or a ‘Willing to relocate' if applicable.
• LinkedIn . Include a link to your LinkedIn profile. Just check this is updated and consistent with the information on your office administrator CV.

Don’t include:

• Social media : Avoid including any personal social media accounts, such as Instagram, X, YouTube, or Facebook.
• Personal details : Personal details, such as marital status, number of children, date of birth, and your NI number, are not expected or required on your CV.

Teddy Bennett

Office Administrator 

07911 123 456

Norwich, UK

[email protected]

LinkedIn profile

Administrative Specialist 

07911123456

5 Alderstone Terrace, Norwich, UK

Your professional summary is your initial pitch to the hiring manager, so it needs to set the tone and introduce you as an efficient, reliable, and top-notch office administrator. 

How have you reached this point in your career? What are your passions and aspirations? How do these fit with the requirements of the office administrator role? Bottom line: what can you do for this company if hired? An impressive summary will highlight your administrative talents and give the hiring manager a good sense of the value you can bring to their company.

Stick to three or four key sentences that outline your core administrative experience, top soft skills (communication, organisation, and multi-tasking) and the unique value you can offer. This could include your ability to administer multifaceted operations, your commitment to delivering seamless client care, or your proven success optimising administrative systems and processes.  

You will, of course, go into more detail elsewhere in your CV but this will give hiring managers a quick insight into what you have achieved and can achieve in the future. 

Need inspiration for your summary? Check out our related CV examples : 

• Administrative assistant example
• Personal assistant example
• Administrator example

You can find adaptable placement CV example summaries below:

Detail-oriented professional, with valuable administrative and customer service skills gained via volunteer work for a local charity. Highly organised, with the ability to manage multiple tasks concurrently to exacting standards. Articulate and confident communicator.

Experienced, proactive office administrator, who acts with tact, discretion, and professionalism at all times. Skilled in complex diary management, events coordination, and general office management. Proficient in MS Office Suite and various office management software. 

Dynamic and reliable senior administrator, with 8+ years administrative experience in the FMCG sector. Superior organisation and communication skills, applied to ensure seamless office operations and lead the administrative team. Optimised office efficiency by 35% in current role via the introduction of automated systems.

The all-important work experience section is your opportunity to show employers that you’re the perfect administrator for their office. 

Using the job description as your guide, list your current (or most recent) job at the beginning of this section, then work back in reverse chronological order to earlier roles. Just include experience relevant to your target role, covering no more than 10-15 years.

Creating dynamic, concise bullet points under each employer and role heading will make your work history more impactful. Action verbs can build even more momentum. Verbs such as ‘organised,’ ‘handled,’ ‘maintained,’ and ‘revitalised,’ can be applied to create some impact.

As an office administrator, it can sometimes be difficult to include quantifiable information when it comes to detailing achievements on your CV. While you may not have been assigned specific targets, there are bound to be areas where you have gone above and beyond to achieve results. Avoid simply listing administrative responsibilities, for example:  

• Delivered excellent patient service
• Optimised internal systems and processes to enhance performance
• Supervised junior administrators

. Offer insight into what you can achieve by describing beneficial results, such as: 

• Recognised for customer-centric approach and strong problem-solving skills, leading to an increase in client satisfaction of 25%
• Directly contributed to the practice of securing AGPAL accreditation as part of the project team tasked with optimising internal administrative policies
• Successfully trained and mentored new employees to ensure smooth integration to the administrative team

Take a look at the office administrator employment history CV sample below:

Office Administrator at Aviva, Norwich  June 2018 - Present 

• Manage calendars, schedule appointments, and coordinate meetings for senior executives
• Handle incoming and outgoing correspondence, including emails, letters, and packages
• Maintain and update filing systems, ensuring easy retrieval of important documents
• Assist with the preparation of reports, presentations, and other materials
• Liaise with various departments to ensure effective communication and collaboration

Administrative Assistant at Kettle Foods, Norwich  April 2016 - May 2018 

• Provided comprehensive administrative support to the HR department
• Maintained employee records, processed new hire paperwork, and assisted with onboarding
• Coordinated travel arrangements and expense reports for staff
• Assisted with the planning and execution of company events and meetings

How to write an office administrator CV with no experience

Writing a CV is tricky enough, but what if you’re targeting an office administrator role with zero experience? In this situation, your CV needs to highlight your potential to excel in the role whether that is via relevant education, transferable skills or experience. 

Focus on your educational background. If you’ve completed a degree, diploma, or certificate in business administration or a related field then highlight this prominently on your CV. Any training, projects, or coursework that showcase administrative skills should also be included.

Even without direct experience, it’s likely that you’ll have used a range of administrative skills in other settings. For instance, you may have had a part-time job in a local shop or worked on a group project as part of your academic studies. Both of these situations require great organisational, communication, teamwork , and problem-solving skills. Reference these skills in action in your CV will help you fill in the gaps.

Extracurricular activities can also be a huge bonus. Sports teams, clubs, volunteer work, hobbies, or interests that are relatable to the role of an office administrator can also be used to address a lack of direct work experience. 

Don’t let a lack of experience deter you from applying for an office administrator job posting that catches your eye. Employers are increasingly focusing on skills when making hiring decisions and you have more skills than you think!  

Your skills section should speak the language of the job description by including terms that are repeated and emphasised as important. This includes both hard skills and soft skills . 

Highlighting your hard (administrative) skills, such as diary management, preparing professional documentation, or organising events, could really give you an edge over the competition.

Soft skills are equally important. Administrative roles typically require top-level organisation skills as well as strong customer service, communication, and collaboration skills.  

If you’re wondering how best to outline your skills, check out our CV builder which provides examples of key skills as well as proficiency levels you can adjust. You can also include your own unique skills to add that personal touch.

Here’s what the skills box looks like in our office administrator CV template. 

• Microsoft Office Suite
• Office Management Software
• Strong Communication and Interpersonal Skills
• Excellent Organisational and Time Management Abilities
• Detail-oriented and Adaptable

Skills are easy to list, but tangible evidence is much more enticing. When writing your office administrator CV, always think of examples to back up what you are stating. Link each key skill to specific situations and positive outcomes to pique the recruiters' attention.

For example, in your professional profile and work experience, highlight your: 

• Administrative skills by showcasing the level of your experience and whether you’ve worked in SMEs or large corporate organisations.
• Technical capabilities by highlighting knowledge of systems such as MS Office Suite Google Workspace. Gmail, Dropbox, Zoom, and Expensify.
• Teamwork by describing your success working in a cross-functional team in a demanding office environment.

Interviewers will want to hear about your administrative skills in action once you move to the next stage of the recruitment process, so it’s good to be prepared. 

Follow up once on a job application if you don’t hear anything back

Sometimes your application may be overlooked due to the sheer volume of responses a recruiter receives after posting a job advert. You have nothing to lose by sending a polite follow-up email a week or so after sending your initial application and this may just put you back on the radar. Set up a spreadsheet to track your applications.

Moving on to your education section. Keep this clear and direct, with relevant degrees or diplomas in reverse chronological order. If you’ve completed a degree, you don’t need to include your earlier education. Recruiters will understand the steps you’ve taken to reach this level. 

Beyond your degree, this section is a great opportunity to list any training and professional development activities as these will be of great interest to hiring managers:

• Professional courses and certifications . Courses, workshops, and seminars improve your admin skills and show your commitment to professional development.
• In-house training . Feature any company training programs covering administration, customer service, data management, technical skills, and leadership in your CV.

Check out the education section from our adaptable CV sample below:

Bachelor of Arts in Business Administration, University of East Anglia, Norwich 

• Graduated: June 2016

Recruiters receive hundreds of CVs on a daily basis, with often little time to read them fully, so having the right CV layout and design is critical. Similar to an organised stationery cupboard, you want the reader to easily find what they are looking for.  

While a splash of colour here and there is fine, avoid adding a lot of design elements and bright colours as this can be distracting. We recommend a modern format with clear sections, professional font , and the use of colour splashes sparingly. 

The office administrator CV sample below follows these principles and uses a two-column format which is visually appealing and also maximises valuable space. 

It’s not always easy to get your CV design right the first time, but with the help of our tried and tested CV templates , you should be able to create your very own masterpiece with ease.

Office administrator text-only CV example

Highly organised and efficient office administrator with over 6 years of experience in managing day-to-day operations, providing exceptional administrative support, and ensuring smooth functioning of office procedures. Adept at multi-tasking, problem-solving, and maintaining a professional demeanour in fast-paced environments. Proficient in Microsoft Office Suite and various office management software. Committed to fostering positive relationships with colleagues, clients, and stakeholders to drive organisational success.

Employment history

Key takeaways for building an office administrator CV

In order to land the best administrative opportunities, your CV needs to showcase your stellar organisation and communication skills, strong attention to detail, flexible approach, and ability to work with professionalism and discretion.

Showcase your skill-set and tailor your CV as much as possible to the specific office administrator role and company using the job description as your guide.

Make your life easier using our online CV builder to create your office administrator CV with adaptable templates and AI-powered content.

Attractive CV templates at your fingertips

HR Director

HR Director Resume

Our most recommended resume templates.

Professional, clean, effective. These templates get your message across, no matter your industry or experience level.

Ultimate readability and well-organized layout. Highlights what matters the most. A safe pick for all jobs across all industries.

Negative space gives readers breathing room and guides their eyes to where you want them to go. Simplicity = sophistication.

A design familiar for recruiters and hiring managers. Good for corporate positions where you’ll need to paint within the lines.

Maximizes page space for dense information. Ideal for seasoned professionals with a lot to say in a limited area.

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Suspendisse varius enim in eros elementum tristique. Duis cursus, mi quis viverra ornare, eros dolor interdum nulla, ut commodo diam libero vitae erat.

Rezi is an awesome ai-based resume builder that includes templates to help you design a resume that is sure to check the boxes when it comes to applicant tracking systems. this is a great jumping off point to kickstart a new resume..

Frequently Asked Questions (FAQs)

Everything you need to know about using Rezi's AI Writer.

Yes, Rezi is free to use. Some features require a Pro subscription.

Rezi AI Writer is powered by GPT-3 API from OpenAI. This means, with the content you generate, we're "buying" the usage of their API.

Rezi partnered with OpenAI to use their GPT-3 neural network. GPT-3 is an innovative and powerful new neural network. We trained it to understand best resume writing practices from our experience and database of resume content. Integrating this AI into Rezi, we are able to transfer expert-quality resume writing at almost no cost.

You can get credits in one of two waysSubscribing to Rezi Pro: We'll give you 100,000 AI Credits to use for content each month. By purchasing more AI Credits: You can also buy  AI Credit directly without subscribing.

https://app.rezi.io - First you'll need to create a free Rezi account. The Rezi AI Writer is integrated in the Experience, Projects, and Involvement sections.

Ready to build your resume?

Join over 3 million people who use Rezi to take control of their job search.